• Analyses and verifies the accuracy of the overall financial data before any closing period.
• Coordinates with other departments to facilitate the timely completion of financial statements.
• Detects any discrepancy, materiality of transaction or irregularity in a process, and recommends adjusting entries or takes necessary action within their area of authority
• Oversees the proper accounting of all financial transactions. Enforces existing policies and procedures in all financial transactions.
• Investigates discrepancies and coordinates with all concerned stakeholders to resolve the issue.
• Reviews accuracy and completeness of billing and payments and provides instructions for correction.
• Oversees account’s balances of OGPI and Affiliates
• Report Cash Balances and Deposits
• Able to convert funds in timely manner.
• Approve and process payments.

• Ensure bank records are up to date and cater bank related requirements.

• Process accounts payable transactions, ensuring accurate and timely voucher entries and payment processing, while applying appropriate taxes.
• Assist in payroll processing and performance incentive distribution to ensure seamless and timely disbursement.
• Support financial closing activities, including preparing journal entries, analysing general ledger accounts, and maintaining monthly schedules for both month-end and year-end reports.
• Ensure all accounting transactions adhere to company policies, procedures, and relevant compliance requirements.
• Respond promptly to inquiries from internal team members and external stakeholders, providing accurate information and support.
• Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) and work instructions for various business processes.
• Handle the release of final pays and exit documents for employees completing the offboarding process.

The Finance team at Lendi Group comprises Commissions, Financial Control and Business Partnering sub teams, with a common mission to build the leading modern finance team.

Reporting to the Finance Manager, your role will be pivotal in ensuring the operational processes for financial accounting in the Philippines are executed accurately and efficiently.

What you will get to be part of:

• Handle tax filings and remittance of financial obligations

• Prepare annualization and other year-end tax requirements

• Assist external auditors during the year-end audit

• Manage financial and accounting software systems effectively

• Review and process vendor invoices with precise EWT booking

• Perform financial analysis and prepare month-end journal entries

• Maintain accurate financial records, including general ledger accounts and financial statements

• Review financial documents and transactions for accuracy and compliance

• Monitor expenses in line with company policies and procedures

• Prepare final pay computations and draft BIR Form 2316

• Process and monitor maternity benefits

• Consolidate payroll-related loans and contributions (monthly)

• Handle payroll journal entries and accruals

• Creates customer invoices in accordance to client’s contracts/SOWs 

• Monitors project status and updates project backlog report. 

• Updates project resources list,  reviews/monitors resources’  timesheets and tracks resources utilization tracking. 

• Send Statement of Accounts/ Payment Reminders to customers  

• Monitors Customers’ Aging Report, ensures correctness of each customer accounts  and ensures timely payment of customers. 

• Liaise with customers on matters related to billing and collection. 

• Ensures timely execution of month-end closing tasks 

• Performs related tasks as assigned by your manager 

The accountant ensures compliance with financial transaction recording standards (e.g. general ledger, cash payments/collections, tax transactions, etc.) and performs the control/reconciliation of accounts and records (balance sheet, P&L, bank accounts, etc.).

The accountant contributes to properly kept and audited books of Avaloq’s Legal Entities and handles Accounts Receivable/Payable and/or Credit & Collections.

Your key tasks 

• The AR accountant has overall responsibility for handling the Group’s AR activities, including but not limited to; invoice generation, revenue recognition, AR reporting, close of AR ledger, compliance with Group’s policies and procedures.
• Evaluation and improvement of new and existing processes.
• Support the accounting team and deputize vacancies (PO process, dunning process, archiving process, etc.)

Purchase to Pay (60%)

• Post vendor bills and ensure proper charging to expense accounts and projects.
• Verify and approve expense reports and matching it with approved Purchase Requests.
• Processing approved AP invoices, credit cards, fund transfer and expense reports thru scheduled payments by EFT/ACH/wire and ensuring payments are accounted for and posted.
• Reconcile and monitor credit card transactions.
• Monitor Accounts Payable email inbox and handling of vendor inquiries.
• Clearing aged items from monthly AP reconciliations and resolving disputes.
• Perform JSOX controls related to the P2P process.

General Accounting & Other (40%)

• Billing – provide assistance to the Billing team on the creation of Credit Memos and sending out invoices to clients via portals or email, as needed.
• Sales taxes – ensure tax codes on sales transactions are properly setup and sales taxes are filed and paid in a timely manner.
• Treasury – keep track of Fx exposure by preparing monthly report and hedge exposure, as needed.
• Provide assistance on monthly financial closing and audits.
• Perform Blackline reconciliations.
• Support the Finance department in improving current processes.
• Support special projects as required.
• Continue professional development.

As a General Accountant you will be primarily responsible to prepare balance sheet, profit and loss statements and other financial reports. Responsibilities also include analyzing trends, costs, revenues, fncial commitments, and obligations incurred to predict future revenues and expenses. The General Accountant is responsible to report the Company's finances to the management and offers suggestions about resource utilization, tax strategies and assumptions underlying budget forecasts. Equipped with enthusiasm and skills, you will:

• To provide a leadership role in all aspects of the company’s financial operations and to manage finance/accounting functions.
• Provide accurate and timely financial information and reports to facilitate the decision making process and ensure success of the corporation.
• Ensure adequate controls are in place, i.e. policies, procedures
• Provide monthly information and analysis for Strategic Management Team
• Provide monthly and quarterly reporting as required by bank, ensuring covenants are met
• Responsible for the annual budget process, provide monthly reviews, and implementing Business plans and other programs
• Provide analysis of cash flow, operating costs and variances
• Any other ad hoc duties as assigned

The Accounts Payable Accountant deals with accounting-related transactions, such as recording of invoices and accruals, processing payments, and generating of financial reports. 

Your key tasks:

• Process invoices in a timely manner. Ensure the completeness of invoices and supporting documents. Perform three or two-way match before posting the invoice.
• Process travel-related expenses of employees and ensure the accuracy of the postings and clearings.
• Coordinate, escalate, and track invoice issues on a timely basis.
• Perform other related duties as assigned.

What you will be doing:

Reporting

•  Assist Director of Finance with in the preparation of all reporting requirements regardless of reporting frequency including daily, weekly, monthly, quarterly, annual and ad-hoc.
• Ensure information presented in all reports is accurate and reflective of actual business transactions.
• Ensure all reports are prepared on a timely basis, meeting all deadlines set by Statutory Bodies, Owning Company and Brand Manager.

Controls

• Conduct surprise spot-checks on General Cashier’s float on a periodic basis.
• Conduct surprise spot-checks on all Outlet Cashier’s float on a periodic basis in addition to spot-check performed by the General Cashier.
• Conduct surprise stock-count inspection in addition to/ during the month-end stock-count conducted by the Cost Controller’s office.

Audit, Taxation and Statutory Bodies (where applicable)

• Assist in the preparation of all groundwork required for all statutory audit and tax requirements.
• Provide assistance during the audit (internal and external) review process.
• Administer all tax filing and government reporting procedures to ensure accurate, timely information is provided in compliance with laws and regulations.

Budget & Forecast

• Assist the Financial Controller in the preparation of the annual budgets and monthly forecasts as required.

Sectional Duties

• Supervises Revenue Audit section:
• Ensures all revenue and receipt transactions are properly accounted for and deposited into banks.
• Reviews summaries, reports and journals prepared by Revenue Auditor and Night Auditor.
• Checks Daily Hotel Revenue Report.
• Supervises Accounts Payable section:
• Oversees timely arrangements of payments by cheques, bank auto pays & remittances.
• Ensures payments are properly supported & authorized.
• Reviews cheque register, vendor listing, creditors log and reports.

Supervises Payroll section:

• Checks if monthly payroll is properly supported authorized and reconciled.
• Ensures personnel data are correctly recorded in payroll record.
• Oversees the submissions of employers’ tax returns required by statutes.
• Reviews schedules of lease and sub-lease agreements.
• Monitoring the billing of lease charges and collection of sub-rentals.
• Reports and follows up discrepancies and irregularities.
• Reviews monthly capital expenditure reports.
• Reports to DOF on any deviations from policies.
• Ensures capital expenditure reports completed in accordance with set schedule.

The Key Accountabilities are, but not limited to:

• Manage completion within deadlines for all monthly financial statements & reporting functions in accordance with Group processes and policies. Group reporting packages include Actuals, CSR, Tax Packs, CCE, CBCR and etc)
• Ensure compliance with all Group Policies and statutory financial controls including external/internal audit and FMC requirements.
• Manage external audit, corporate taxes, GST, Witholding Taxes, statistical surveys and other statutory reporting matters, including liaison with relevant external parties.
• Build and manage relationship with agencies and other SSC teams.
• Provide advisory support and guidance for any accounting & taxes matters to agencies and other SSC teams.
• Support collaboration within Groupe and agencies which include agencies integration, legal entities reduction, Post Monthend & Balance Sheet Review and etc.
• Assist management on continuous improvement projects as appropriate that may arise on an ad-hoc basis.

Billing

• Vouching vendor bills for cost of sales and calculating license fees to be billed to clients in accordance to the agreement.
• Invoicing client reimbursable and intercompany transactions.
• Securing proper approval of invoices before sending it to clients through email or payment portals.
• Responding to invoice related inquiries from profit centers and from clients.
• Performing JSOX controls related to billing.

General Accounting & Other 

• Assisting in the month end, quarter end and year end closing process including monthly financial close workbook preparation.
• Supporting the Finance department in improving current processes.
• Assisting in special projects as required.
• Continuing professional development.

The Accountant Operations deals with accounting related transactions such as recording of invoices and accruals, processing payments and generation of financial reports.

Your key tasks 

• Process timely and posting of invoices. Ensure completeness of invoices and supporting documents. Perform 3-way/2-way match before posting of invoice. 
• Process travel related expenses of the employee and ensure the accuracy of the posting and clearing. 
• Coordinate, escalate and tract issues of the invoices on a timely basis. 
• Prepare and process payment runs, including electronic fund transfers (EFTs), Manual payment or other payment methods, as required. Ensure payments are process in accordance with the payment terms and company policies. Reconcile payment batches and resolve any payment discrepancies or errors. 
• Other related duties as assigned.