Total 135 accounts assistant job vacancies in cebu city

Hi! We’re Smartsourcing, looking for an Executive Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

Company Description Life at Grab At Grab, every Grabber is guided by The Grab Way, which spells out our mission, how we believe we can achieve it, and our operating principles - the 4Hs: Heart, Hunger, Honour and Humility. These principles guide and help us make decisions as we work to create economic empowerment for the people of Southeast Asia.Job Description Get to know the team You will be part of the Country Financial Planning & Analysis team overseeing Grab’s On-Demand Segments which include services such as Transport, Food, Mart and Express. Get to know the role You will be part of the Country FP&A team supporting Grab’s On-Demand Segments, which comprises businesses such as GrabCar, GrabFood, GrabMart, GrabExpress and Financial services. As an FP&A business partner, you will be expected to work directly with the Heads of the businesses and the country leaders to help formulate and refine the strategy and financial projections for the business. Key success factors for this role include strong analytical skills, good communication and presentation skills, good business acumen and ability to work independently in a start-up environment. The Day-to-Day ActivitiesSupport and manage the budgeting, forecasting and long-term planning process for the assigned businesses with input from key business stakeholders and the Country Head of FP&A.Track and monitor actual KPIs and financial performance against budget / forecast and provide insights into opportunities and risks to the business teams in a timely manner.Develop financial models and build business cases to evaluate new business ideas.Work closely with wider FP&A and Accounting teams to help improve reporting processes and tools (including but not limited to budgeting systems, management reporting systems and other financial reporting interfaces).Responsible for management reporting and follow up analysis towards budget and forecast.Monitoring of revenue and major cost items on a weekly basis to be able to provide insights to the business on a timely manner.Perform ad-hoc analysis where required to assist in management decision making.Active involvement in new initiatives or projects as required.Able to deal with multiple stakeholders across all management levels.Able to identify key business drivers and provide insightful analysis to help the business to grow top line revenues and manage costs.Experienced in working in a fast-paced environment with high performing teams.Qualifications The Must-HavesBachelor’s degree in Accounting/Finance (or related).Advanced Excel/Gsheet skills in building complex financial models and experience with using planning systems.Ability to translate business requirements / queries into financial analysis and financial projections/models.At least 6-8 years of experience in financial/business analysis and supporting business teams. Preferably with experience in business partnering.Strong sense of ownership to see projects to completion.Good communication and presentation skills.Strong integrity and not afraid to raise concerns or highlight opportunities.Good problem-solving skills and ability to think creatively “outside the box”Preferably with experience from financial services industry such as payments, banking and insurance.Additional Information Our Commitment We are committed to building diverse teams and creating an inclusive workplace that enables all Grabbers to perform at their best, regardless of nationality, ethnicity, religion, age, gender identity or sexual orientation and other attributes that make each Grabber unique. About Grab Grab is the leading super app platform in Southeast Asia, providing everyday services that matter to consumers. Today, the Grab app has been downloaded onto millions of mobile devices, giving users access to over 9 million drivers, merchants, and agents. Grab offers a wide range of on-demand services in the region, including mobility, food, package and grocery delivery services, mobile payments, and financial services across 428 cities in eight countries. Join us today to drive Southeast Asia forward, together. For further information, and to apply, please visit our website via the “Apply” button below. 

You will be expected to: 

• Perform month end closing activities such as
  • Cash reconciliation with Treasury team
  • Timely and accurate processing of journal entries (Fixed Asset Depreciation, Intangible Asset Amortization, Prepayment Expense, Payroll entries and other adjustments and corrections as needed)
  • Intercompany balances reconciliation

• Receive and review scanned invoices and emails in English and German and apply application in P&L on a daily basis;
• Prepare payments in on-line banking;
• Input payments received from clients in accounting systems;
• Help to prepare full set package of financial reports for relevant entities;
• Prepare weekly cash flow reports;
• Assist with the annual audit;
• Support and/or maintain the resolution of issues and queries;
• Ensure compliance with accounting standards and reporting policies and procedures

ABOUT US 

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalized service and our in-depth knowledge of the markets we serve. 

HEADLINE 

Are you a detail-oriented professional who is organised, resourceful, and excels at multitasking? Do you have experience in sales? If so, we have an exciting opportunity for you to join our valued client, a furnishing and interior decoration company based in New South Wales, Australia. 

We are seeking an EXECUTIVE ASSISTANT to give high-level administrative support to our senior executives. 

This is a full-time role, Monday to Friday, Dayshift. 

This is an office-based position in central Cebu City. 

The expected start date is February 2024. 

ABOUT THE ROLE 

As the Executive Assistant, you will be responsible for a variety of administrative tasks to support the Managing Director and the company’s senior-level managers. You should have excellent organisational skills, strong communication abilities, and experience with productivity tools and software. To be successful in this role, you should be well-organized, have great time management skills and be able to work independently. 

 

RESPONSIBILITIES 

Calendar and Inbox Management 

• Efficiently manage and maintain the executive's calendar, ensuring effective scheduling of appointments, meetings, and events. 
• Handle email correspondence promptly and professionally, prioritising important messages and responding on behalf of the executive when necessary. 

Outreach 

• Conduct targeted outreach via email, phone, or other channels to generate leads and build relationships with potential customers. 
• Create and maintain a database of prospects and leads for future follow-ups. 

Deal Closing 

• Collaborate closely with the sales team to help nurture leads, qualify prospects, and provide necessary information to support deal-closing efforts. 
• Assist in preparing sales proposals, presentations, and contracts. 

Scheduling and Booking 

• Coordinate and manage the executive's travel arrangements, including flights, accommodation, and transportation, as needed. 
• Schedule and book meetings, appointments, and calls, ensuring efficient use of the executive's time. 

Organise Contacts 

• Maintain an organised and up-to-date contact management system, ensuring accurate records of customer interactions, preferences, and relevant details. 
• Ensure prompt follow-up on sales leads and inquiries. 

Data Relationship Building 

• Support the development and maintenance of strong relationships with customers, partners, and other stakeholders by providing excellent communication and assistance. 
• Assist in managing CRM software, updating records, and generating reports to aid in business development efforts. 

Conduct Surveys 

• Conduct customer satisfaction surveys to gather feedback and insights, helping to identify areas for improvement and promote customer loyalty. 
• Compile survey results and present findings to the executive team. 

Performance Planning 

• Collaborate with the executive to set performance goals and targets, track progress, and provide regular updates. 

• Assist in analysing sales data and metrics to identify trends and opportunities for improvement

QUALIFICATIONS AND REQUIREMENTS 

• Bachelor's degree in Business Management or similar. 
• At least 3 years of relevant experience in an Executive Assistant role. 
• Proficiency in calendar and email management tools. 
• Proficiency in using HubSpot and contact management systems. 
• Experience in sales support or business development is a plus. 
• Tech-savviness and proficiency in using productivity tools and software. 
• Strong attention to detail and exceptional analytical and problem-solving abilities. 

• Excellent organisational skills with the ability to prioritize tasks, work on multiple assignments, and manage time effectively. 
• Ability to work independently and as part of a team. 
• Excellent verbal and written English and interpersonal skills to interact with clients and team members effectively.  
• High level of integrity and professionalism. 

WHY YOU SHOULD JOIN US 

BSA Solutions, Inc. emphasizes in: 

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law. 
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs. 
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success. 
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness. 
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities. 
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life. 
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development. 
• Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present. 
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness. 

Responsibilities / Tasks

• Manages the daily billing processes for spare parts and service projects within NAM service.
• Responds to customer inquiries in a timely and professional manner on billing questions (email, phone, portal, etc.)
• Efficiently creates (within SAP or MS Axapta), audits, and transmits invoices via mail, email, or customer portals.
• Manages customer information and company information related to online portals and ERP customer account set up (billing addresses, terms, etc.)
• Interface with Customer Service Representation (CSRs) to correct and/or address any sales order related billing errors to ensure prompt payment to GEA upon delivery of the invoice.
• Communicates with customers on any billing related needs for their accounts.
• Works with other departments (Collections, Sales, Division, Region etc.) in a timely and professional manner.
• Balances open tasks with other staff support priorities within the team or department when known.
• Other service department tasks and assignments as directed by as assigned by department manager.

Your Profile / Qualifications

• Preferably an accounting or business degree or commensurate experience in inside sales billing support

• 3-5 years in a billing role (preferably business to business) supporting inside sales to demanding industrial customers.

• Able to provide business support to a multi-location team efficiently and accurately

• Computer literacy including knowledge of SAP, MS Axapta, CRM, MS Office, or ability to quickly learn business software application

• Ability to efficiently work with online customer payment portals and order management screens.

• Able to multi-task and work under pressure.

• Self-motivated and highly organized. Must be able to work independently and as part of a team.

• Open vacancy is on US Eastern Time work shift (8AM-5PM EST)

Did we spark your interest?
Then please click apply above to access our guided application process.

Location: Philippines, 100% remote work-from-home position (You must permanently live & have the right to work in the Philippines to apply for this position)

Pay Rate: $4 USD per hour 

Contract: 12-month contract with an extension highly likely - Self-employed contractor. Responsible for own taxes. No benefits. 

Hours of work: 37.5 hours per week - The hours can be worked Monday-Sunday flexibly (Must be available to attend production meetings regularly)

First things first! What is Twinkl? What is Twinkl’s mission?

Twinkl is here to “help those who teach.” It's what brings us to work every day. We're proud to create educational resources that can be used at each step of a child's learning journey.

Our award-winning resource collection - created by teachers for teachers - provides unlimited supplementary digital and printable teaching resources at an unbeatable value. 

We have over a million resources, and new content is added every day. Don’t see what you need? Just ask! We make bespoke resources for our members as part of our world-class customer service promise to help those who teach. 

We support educators and children across Poland and around the world, and we’re committed to transforming lives through education.

Whoever you are, whatever you teach, Twinkl is here for you!

The role

Your time will be spent working on Twinkl Philippines’ social media platforms, building meaningful relationships within our communities and engaging with these communities to facilitate a culture of celebration and support. You will also be required to create simple engagement posts, reply to comments and grow our community following. You’ll be able to use your creativity to showcase our current Twinkl resources and products in inspirational ways to our followers.  

If you’re passionate about marketing, communication and helping those who teach, we’d love to hear from you! 

Who are we looking for?

We're looking for a teacher, or somebody with experience within the education system in the Philippines, who knows the challanges our customers face and can engage in discussion around what teachers need. You should also be a natural marketeer who can spot and execute opportunities each day, with experience managing/posting content on social media platforms and is a strong communicator.

Your weekly activity could include:

• Maintaining the Twinkl Philippines social media groups
• Responding and engaging with members of our social media channels through posts, webinars, live and other means of social media activation.
• Interacting with customers on social media platforms, being the voice of Twinkl and offering advice and support where needed
• Sharing Twinkl resources and using your expertise to advise our followers
• Developing and building relationships within our communities 
• Creating quick engagement posts and quick content
• Reaching out to members in other groups and directing them back to our communities
• Outreaching to other groups, influencers and partnerships
• Developing innovative ideas for marketing campaigns and projects 
• Developing new ways to engage and grow different social media platforms
• Building up the social media channels and increasing our following
• Copywriting for social media feed posts
• Scheduling content for publishing
• Gathering insights from our community to share with your team

To succeed in the role, you will:

• Be able to spot and execute opportunities consistently - each and every day
• Be a fantastic communicator who thrives when working in a close-knit team.
• Have excellent spelling and grammar.
• Be able to create marketing campaign visuals to show how Twinkl can truly help those who teach
• Be passionate about using social media to create strong and supportive communities. 
• Be able to work under own initiative with minimum supervision but also as part of a team
• Be organised and adaptive, able to work to tight deadlines and manage your time effectively.
• Be able to work collaboratively

In this role, you gain:

• Experience of working in a fast-paced environment
• Opportunities to show innovation and work on self-directed social media projects
• Opportunities to develop graphic design skills for producing social media content 
• Experience working with Facebook, Instagram, TikTok, Twitter, Pinterest and having the opportunity to create new marketing channels on platforms we haven’t explored yet. 

You’ll work with:

You’ll be part of Twinkl Philippines, a fast-growing and dynamic team that focuses on developing the Philippine market within Twinkl. 

We're interested in anyone who meets one, or a combination of the following: 

• A teaching degree or similar experience is a plus, but having an understanding of what educators need is the most essential
• You have an experience in making marketing and social media collaterals and posts (primarily through Canva)
• You have experience in marketing or running your own social media accounts.
• You have previous experience running social media channels for a small business. 
• Willing to be flexible around working times. Being able to work half your working week during weekends and evenings. Hours can be agreed upon between you and your line manager to work office hours.

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities. 

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.

Here are some of the things that make Twinkl a great place to work:

• A friendly, welcoming, and supportive culture. We believe work should be fun, and we always put people before the process. 
• Flexible work-from-home positions.
• Diversity, inclusion, and belonging. Our Employee Network Program includes working groups for LGBTQ+, People of Color, Disabilities (visible and invisible), Women in Tech, and Working Parents. 
• Continuous Professional Development (CPD). Our ever-evolving program includes monthly progression reviews, Twinkl’s Management Scheme, commercial awareness training, leadership coaching quads, career chats, and mentoring. 
• Collaboration across continents! You’ll plug into a global team working to help improve the lives of educators around the world. 

Twinkl is proud to be an Equal Opportunities Employer. We celebrate diversity within all of our teams and are committed to continuing to build an inclusive workplace for all. If you require a reasonable adjustment to the application/selection process to enable you to demonstrate your ability to perform the job requirements please include this at the foot of your covering letter. This will help us to understand any modifications we may need to make to support you throughout our selection process.

• Manage scheduling for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)

TecSurge is a leading global provider of engineering services and solutions for the process industry. We specialize in digital transformation solutions, helping our clients optimize their engineering data, increase productivity, and streamline their workflows. We are currently seeking a talented Finance Assistant to join our team.

As a Finance Assistant, you will play a vital role in supporting our finance department. Your main responsibilities will include assisting with financial transactions, reconciliations, and reporting. You will also be responsible for maintaining accurate records and ensuring compliance with all financial regulations.

This position requires a strong attention to detail, excellent analytical skills, and the ability to work independently. The ideal candidate will have a solid understanding of financial concepts and principles, as well as experience using financial software.

Responsibilities

• Assisting with the preparation of financial reports and budgets
• Conducting audits to ensure financial accuracy and compliance
• Processing and reconciling financial transactions
• Managing accounts payable and accounts receivable
• Monitoring financial data and identifying trends or areas for improvement
• Supporting the finance team in financial analysis and forecasting
• Assisting with the preparation of tax returns and regulatory filings

• Bachelor's degree in finance, accounting, or a related field
• 2+ years of experience in finance or accounting
• Proficiency in Microsoft Excel and financial software
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Knowledge of financial regulations and compliance
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

• Training & Development
• Performance Bonus

Provides assistance to CRO and Production Supervisor. Ensures micro hand adds readiness and accuracy, and monitors micro ingredients and packaging materials availability in the process area. The position is also responsible for contributing to the achievement of the quality objectives of the plant by performing the functions of key positions in the plant.

1. Monitors hand adds inventory and identifies critical ingredients and packaging material during his shift, recommends action plans to Production Supervisor and/or Feedmill Manager. Tracks micro hand adds prepared in his shift and conduct physical inventory and inspection to ensure weight accuracy and correct ingredients are utilized for the specific diet.

2. Check finished goods output to verify and ensure the correct bagging report. Do production posting and other related clerical works.

3. Learns and understands the feed milling processes and develop the skills required to be able to assist the Control Room Operator in;

1.  Materials elevation and process bins management

2. Batching, grinding and mixing operations

3. Pelleting and fat coating operation

4. Bagging operation

• Manage scheduling for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)

ABOUT US 

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalised service and our in-depth knowledge of the markets we serve. 

HEADLINE 

Are you detail-oriented with a passion for building strong customer relationships? Do you have experience in accounts receivable and payroll functions? If so, we have an exciting opportunity for you to join our valued client, a family-owned business providing commercial and residential builders with quality wardrobes, linens, shower screens, splashbacks and more, based in New South Wales, Australia. 

We are seeking an ACCOUNTS RECEIVABLE/PAYROLL OFFICER to ensure the timely scheduling and collection of payments, maintaining precise records, and ensuring employees are accurately paid on a weekly basis. 

This is a full-time role, Monday to Friday, Dayshift. 

This is an office-based position in central Cebu City. 

The expected start date is February 2024. 

ABOUT THE ROLE 

We are seeking an Accounts Receivable/Payroll Officer to join a close-knit finance team in Australia. Your responsibilities will include ensuring the timely scheduling and collection of payments, maintaining precise records, and ensuring employees are accurately paid on a weekly basis. Your great work will contribute to maintaining strong customer relationships and the financial stability of the business.  If you are a detail-oriented professional and looking to work in a supportive team, this is the workplace for you. 

 RESPONSIBILITIES 

ACCOUNTS RECEIVABLES 

• Coordinate the credit application and Personal Property Securities Register (PPSR) registration process with the builders. 
• Liaise with builders regarding the credit limit approved and secure any deposits required. 
• Maintain and manage accounts receivable records, ensuring the claim structure is established and monitored regularly. 
• Monitor and regularly follow up with the customers to gain commitment on upcoming payments, pre-payments, and outstanding payments. 
• Calculate the work-in-progress values and reconcile accounts to ensure accuracy. 
• Process payments and adjustments accurately and investigate and resolve any discrepancies. 
• Coordinate the debt collection process, including issuing adjudication applications. 

• Support process improvements within the AR function. 
• Work collaboratively with the finance team to meet targets. 

PAYROLL 

• Complete end-to-end processing of weekly payroll for 50 people, including setting up individual records, checking and inputting timesheets, leave entitlements, overtime, time in lieu, reimbursements, allowances, terminations, and other related details. 
• Prepare reconciliations and other reports for STP, employee deductions, government agencies and internal stakeholders. 
• Managing timely payments of PAYG, superannuation and child support in line with regulatory deadlines. 
• Investigate and resolve payroll queries and discrepancies. 
• Ensure compliance with federal and state payroll regulations. 
• Distribute payslips to all employees on time. 
• Perform ad-hoc requests as needed to support the payroll function and broader HR objectives. 
• Assist in auditing processes as required. 

• Bachelor’s degree in Finance, Accounting or similar. 
• At least five (5) years in a similar role, preferably with an Australian small to mid-size company. 
• Knowledge of payroll regulations and tax compliance in Australia is preferred but not mandatory. 
• Knowledge of the construction industry is an advantage. 
• Proficiency in accounting software and payroll systems, preferably with Xero. 
• Strong attention to detail and exceptional analytical and problem-solving abilities. 
• Excellent organisational skills with the ability to prioritise tasks, work on multiple assignments, and manage time effectively. 
• Ability to work independently and collaboratively as part of a team, in a fast-paced, complex process-driven industry environment. 

• Strong sense of accountability and reliability to produce quality output in line with legislation and internal processes. 
• Excellent verbal and written English and interpersonal skills to interact with clients and team members effectively.  
• High level of discretion and professionalism when handling sensitive financial information. 

BSA Solutions, Inc. emphasizes in: 

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law. 
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs. 
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success. 
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness. 
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities. 
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life. 
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development. 
• Being fully present in the moment, cultivating mindfulness, and finding joy in the present, encourages you to appreciate each moment and find balance in your lives. 
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness. 

 

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.  

Hi! We’re Smartsourcing, looking for a Procurement Admin Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

ABOUT US

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalised service and our in-depth knowledge of the markets we serve.

HEADLINE

Are you detail-oriented with a passion for European custom-designed and fine furniture? Do you have experience in managing shipments and inventory? If so, we have an exciting opportunity for you to join our valued client, a furniture retailer with showrooms in Sydney and Melbourne, Australia.

We are seeking an ADMINISTRATIVE ASSISTANT to ensure timely delivery, maintain precise records on shipments, and assist the Finance team in relation to suppliers and shipments.

This is a full-time role, Monday to Friday, Dayshift.

This is an office-based position in central Cebu City.

The expected start date is February 2024.

ABOUT THE ROLE

We are seeking an ADMINISTRATIVE ASSISTANTto join a close-knit team in Australia. Your role will involve managing communication with suppliers and freight forwarders, ensuring the purchase order's accuracy and completeness, and overseeing the shipment process. Your great work will contribute to minimising delays, reducing costs, and improving overall efficiency, which can contribute to the success and profitability of the business.

 RESPONSIBILITIES

·        Respond to emails received from suppliers and freight forwarders and promptly reply to any inquiries or requests they may have.

·        Ensure that all purchase orders have been confirmed by the team, the information is complete, and the data is entered into the system.

·        Coordinate and manage the shipment process for furniture orders, both domestically and internationally.

·        Collaborate with suppliers, freight forwarders, and logistics partners to ensure timely transportation of goods.

·        Prepare and organise shipping documentation, including customs paperwork for international shipments, in compliance with regulations.

·        Track and monitor shipment progress, regularly updating internal teams and customers.

·        Proactively address any shipment-related issues, such as delays or discrepancies, in a timely and effective manner.

·        Work closely with the production team to ensure accurate packing and preparation of orders for shipment.

·        Maintain accurate shipment records and update relevant systems and databases.

·        Monitor transportation costs and identify opportunities for cost optimisation while maintaining quality and timeliness.

·        Assist the finance team in managing accounts receivables, payables, and reconciliations.

·        Stay up-to-date with industry regulations, best practices, and emerging trends in shipping and logistics.

·        Bachelor’s degree in Business Administration or similar.

·        At least three (3) years in a similar role, preferably with an Australian small to mid-size company.

·        Knowledge of the furniture industry is an advantage.

·        Proficiency in Microsoft Office 365, particularly MS Excel, is a must.

·        Strong attention to detail and exceptional analytical and problem-solving abilities.

·        Excellent organisational skills with the ability to prioritise tasks, work on multiple assignments, and manage time effectively.

·        Ability to work independently and collaboratively as part of a team in a fast-paced, complex process-driven industry environment.

·        Strong sense of accountability and reliability to produce quality output in line with internal processes.

·        Excellent verbal and written English and interpersonal skills to interact with team members effectively.

·        High level of discretion and professionalism when handling sensitive financial information.

BSA Solutions, Inc. emphasizes in:

·        Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.

·        Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.

·        Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.

·        Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.

·        Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.

·        Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.

·        Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.

·        Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present,

·        Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.

 

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.

 

At QIMA, Finance is so much more than spreadsheets. As part of our Finance team, you will work with international customers, be involved in crucial IT processes, and play a key role in ensuring the financial stability of the company. If you are a reliable individual with a strong sense of personal responsibility, join our Finance team and help us reinforce the financial foundation for QIMA's bright future.

Hi! We’re Smartsourcing, and we’re looking for a Junior Admin Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew