STAFF ASSISTANT

• Responsible for providing administrative and logistical support to the Division Manager in her day-to-day activities and to the division in general on the daily administrative and operational requirements. Also, responsible for controlling documents related to the division’s QMS. Schedules and monitors the utilization of the division-assigned vehicle. Monitors and/or processes division staff documents and requests (like requests for payment, leave applications, purchase orders and requisitions, airline tickets and bookings, etc.) within the division or with the other divisions. Handles divisional account receivables, which includes sending the statement of account/invoice to client companies, following up clients, scheduling collections, and coordinating collection with appropriate collectors/messengers. Requests for and maintains the division’s office supplies.

OPERATIONS COORDINATOR

• Responsible for over-all coordination of the certification process of client companies in support to the division in the area of documents, materials, package and invoice preparation and file/database maintenance. Identify and plan all activities - audits, and any other activities, that are due for scheduling across all sectors of the division.

The Assistant Outlet Manager will liaise between multiple food and beverage venues to ensure the success of every guest experience – and model exceptional service and leadership skills among your team.

Responsibilities:          

• Consistently offer professional, friendly and engaging service
• Lead the F&B Outlets team in all aspects of the department and ensure service standards are followed
• Handle guest concerns and react quickly and professionally
• To assist in recruiting and training all Outlet Colleagues
• Balance operational, administrative and Colleague needs
• Attend regularly scheduled departmental meetings
• Maximize revenues by communicating regularly with the Food and Beverage teams to implement agreed upon strategies, practices and promotions
• Have full knowledge of all Outlet menus
• Assist in managing the departmental budget
• Follow outlet policies, procedures and service standards
• Follow all safety and sanitation policies when handling food and beverage
• Other duties as assigned

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Monday to Friday, within 8AM to 7PM Pacific Time
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)

About the Role:

In this unique combination role, you'll provide exceptional support to our executive team while also contributing to our marketing efforts. You'll manage the executive calendar, ensure smooth daily operations, and assist with various marketing tasks. This role requires a detail-oriented individual who can prioritize effectively, manage multiple tasks simultaneously, and thrive in a dynamic environment.

Duties and Responsibilities:

• Administrative Support
• Provide exceptional administrative support including handling email correspondence, scheduling meetings, and managing calendars.
• Client Request Management
• Review client requests for quotes and ensure all necessary information is available.
• Prepare and deliver quotes to clients in a timely and accurate manner.
• Maintain accurate and up-to-date records of quotes and follow-up activities.
• Customer Service
• Provide exceptional customer service to clients throughout the quote process, ensuring a smooth and positive experience.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Onboarding and training sessions.
• Setting up and familiarizing with the CEO’s calendar and scheduling tools.
• Reviewing client requests for quotes and initiating the quote preparation process.
• Initiating lead generation activities based on the provided ICP traits.
• Attending introductory meetings with key team members and stakeholders.
• Starting follow-up communications with existing leads and potential clients.

• At least 2 years experience as an Executive Assistant / Quote Coordinator or similar role
• Knowledge of HubSpot, Slack, Bonus: Superhuman, Google Agenda
• Background in sales support and operations.
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Outgoing and engaging.
• Confident and well-spoken.
• Knows how to present themselves well in external conversations.
• Tech-savvy.
• Proactive and resourceful.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Overlapping EST & MST
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)
About the Role:

In this unique combination role, you'll provide exceptional support to our executive team while also contributing to our marketing efforts. You'll manage the executive calendar, ensure smooth daily operations, and assist with various marketing tasks. This role requires a detail-oriented individual who can prioritize effectively, manage multiple tasks simultaneously, and thrive in a dynamic environment.

Duties and Responsibilities:

• Executive Support
• Manage day-to-day email, calendar, and task management for senior executives, ensuring their schedules run smoothly and efficiently.
• Customer Support
• Assist customers of our Estimator Marketplace with project submissions.
• Connect customers with construction estimators in our network, providing timely and effective support.
• Professional Communication
• Interface directly and professionally with outside clients, ensuring excellent customer service and support.
• Maintain a high level of professionalism in all interactions, fostering positive relationships with clients.
• Marketing Support
• Assist with marketing-related tasks, including customer outreach.
• Support marketing initiatives to enhance brand visibility and engagement.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Familiarize with existing email, calendar, and task management systems.
• Begin managing executive schedules and emails.
• Start assisting customers with project submissions and connecting them with estimators.
• Set up initial meetings with key team members to understand ongoing projects and customer needs.

• Proven experience as an Executive Assistant.
• Background in customer support and/or marketing roles.
• Has experience using collaboration tools like Office 365, Google Workspace and project management tools
• Excellent knowledge of English with minimal accent.
• Proactive and communicative, able to grasp tasks quickly.
• Comfortable speaking with customers and handling high-level executive tasks.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

The primary role is invoice entry, record management and working in close partnership with internal and external stakeholders within and outside finance.

This role reports to the Manager Finance and will be based out of Gurgaon. The accounts payables team process Vendor’s invoices payment, Vendor reconciliation, Intercompany reconciliation and its finalization.

Looking for a well-rounded individual who thrives in a fast paced, demanding environment with good knowledge of accounts payable process. A self-starter who can work with minimum supervision driving an array of disparate items to closure. Ability to work outside standard business hours when necessary.

A LITTLE BIT ABOUT Boldr

• Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.
• We are a global team, united by our desire to connect diverse people with common values for boldr impact. 
• We employ just over a thousand team members across five countries and we want to employ over 5,000 people by 2027, if not sooner.

LET’S START WITH OUR VALUES

• Meaningful connections start with AUTHENTICITY
• We do our best work by being CURIOUS
• We grow by remaining DYNAMIC
• Our success combines AMBITIOUS VISION with OPERATIONAL EXCELLENCE 
• At the heart of great partnerships we’ll always find EMPATHY

WHAT IS YOUR ROLE

We’re looking for a detail-oriented Accounts Payable Specialist who'll play a crucial role in ensuring the timely and accurate processing of vendor invoices, maintaining positive relationships with vendors, and contributing to the smooth flow of financial operations.

WHY DO WE WANT YOU

We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic and Authentic.

WHAT WILL YOU DO

Bill dot com:

• Enter and verify vendor invoices in Bill dot com, ensuring accuracy and completeness of information.
• Utilize Bill.com approval workflow to route invoices for internal review and authorization.
• Manage exceptions and discrepancies, communicating effectively with vendors and internal stakeholders.
• Prepare weekly payment proposals for review by the Accounts Payable Manager.

Accounts Payable Processing:

• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate and organized records of all payables activity.
• Assist with month-end close activities.
• Participate in ad-hoc projects.

Vendor Management:

• Communicate effectively with vendors regarding invoices, payments, and account inquiries.
• Collection of documents for vendor onboarding and importing data into our AP system.
• Assist with updating and maintaining vendor information in Bill.com and internal systems.
• Assist with resolving vendor disputes and issues.

WHAT WE’LL LIKE ABOUT YOU

 YOU ARE…

• Curious and authentic, just like us! #beboldr 

• An analytical and critical thinker, with an eye for even the most minute of details
• Passionate about client satisfaction

YOU HAVE…

• Minimum of 2 years of experience working as an Accounts Payable Clerk.
• Strong data entry and proofreading skills.
• Attention to detail and ability to maintain accuracy in an environment of fast growth.
• Ability to work independently and manage multiple priorities effectively.
• Positive attitude and commitment to teamwork.

• Private Health Insurance
• Paid Time Off
• Work From Home
• Training & Development
• Mental Health Program
• Philhealth Coverage

Looking for a talented WordPress Virtual Assistant to join PMP’s team. This role is ideal for someone passionate about WordPress skills, web technologies, and providing exceptional web administrative support. We want to hear from you if you have a keen eye for detail and enjoy working in a collaborative environment!

Key Responsibilities:

• Assist with the overall administration and organization of WordPress websites.

• Ensure website features are consistent, adhere to brand guidelines, and are up-to-date.

• Maintain an organized task calendar and ensure deadlines are met.

• Optimize existing website content and files.

• Monitor and fix website issues using WordPress, Cloudflare, and SEO tools.

• Use Google Sheets or Excel to track and analyze website data.

• Maintain accurate records of website metrics and performance indicators.

• Provide regular updates and reports to managers.

• Respond to inquiries and provide support to team members.

• Identify and rectify any discrepancies or issues promptly.

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : SOCIAL MEDIA ASSISTANT

Work Hours : Monday to Friday 9am to 5pm ET (can be flexible)

Holidays : Candidates can decide if they want US or PH holidays.; PTO – 15 days annually, accrued at 1.25 per month

Pay Range : USD 800 - 1,300 per month (final salary would depend on your skillset and experience)

Company background: leading investment bank, events platform, and corporate advisory firm

Duties and Responsibilities:

• Content Creation: Develop, curate, and schedule high-quality, engaging content across various social media platforms (LinkedIn, Instagram, YouTube, X).
• Community Engagement: Monitor, respond to, and engage with followers and potential clients to build a strong online presence and foster relationships.
• Analytics & Reporting: Track and analyze social media metrics to measure the effectiveness of campaigns, identify trends, and make data-driven decisions to optimize performance.
• Brand Management: Ensure consistency in voice and branding across all social media channels.
• Campaign Management: Plan and execute social media campaigns, including paid advertising, to promote events, new services, and other key initiatives.
• Industry Research: Stay up-to-date with industry trends, emerging platforms, and best practices to keep the company ahead of the curve.
• Collaboration: Work closely with internal teams, including business development and event management, to align social media strategies with the firm’s business objectives.

• 1-3 years of experience in social media management, preferably within the events, business development, or investment banking industries.
• Proven track record of creating and executing successful social media strategies.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is essential.
• Experience with social media analytics and reporting.
• Knowledge of SEO and content marketing principles.
• Ability to multi-task, work under tight deadlines, and manage multiple priorities in a fast-paced, high-stress environment.
• Strong self-management skills, displaying a high level of initiative, effort, and commitment to completing work in a timely manner.
• Comfortable collaborating via email, phone, Zoom, and in-person with colleagues and clients.
• Curiosity and resourcefulness in a dynamic and entrepreneurial environment, with the ability to work calmly, independently, and effectively under deadlines.

Company Profile

Our client is a privately owned, independent company headquartered in Singapore and first established in 2004 with the sole intention of carrying out chemical distribution services, especially to commodity industries in many parts of the world.

The client provides excellent connectivity with emerging markets and firmly believes in timely and perfectly managed procurement services. They offer supply chain management services, inbound/outbound logistics, and chemical products consulting. The client services are always client-based and tailored to the needs and desires of each customer.

The client now operates in 12 regional offices and represents a growing number of businesses that are serving a variety of markets.

This is a great opportunity to gain experience in a company that ensures career advancement to the employees.

Job Overview:

As an Assistant Sales and Marketing Manager, the job will play a crucial role in supervising the sales activities from promotions up to purchase orders.

This job involves maintaining and generating businesses in the Philippines.

Duties and Responsibilities:

• Supervise all sales activities.
• Regular meetings with potential customers and Suppliers.
• Generate new sales. Sourcing for all potential suppliers and customers for the Philippines market.
• Responsible for the procurement from chemical manufacture companies in PH.
• Maintaining existing businesses with Philippines suppliers and customers.
• Other duties as assigned by management.
• Provide market insight for the sales of the company’s products.

• Bachelor degree in Chemical Engineering, Chemical Science, Marketing, or any related courses.
• With at least 3 to 5 years of experience in sales and marketing.
• Must have a background working in the chemical trading industry or manufacturing of raw materials industry.
• Having experience in trading/selling basic commodity/ chemical raw materials is an advantage.
• Good communication skills and fluency in English.
• Detail-oriented, humble, and has initiative to perform.

Job type: Permanent
Employment type: Full-time/Direct Employment
Schedule: Monday to Friday
8:00 am to 5:00 pm OR 9:00 am to 6:00 pm
Location: Ayala Avenue, Makati City (Onsite)
Industry: Chemical Trading / Manufacturing of Raw Materials

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position:  Design Studio Assistant

Working Schedule :  Monday - Friday, 9 AM - 5 PM (PST) | 12 AM - 8 AM (Philippine Time)

Salary Range:  $1000-$1500 / Monthly 

ABOUT THE COMPANY
For almost 40 years, The company has been creating innovative homes that inspire and reflect the unique interests of our home buyers. The experience and reputation for developing luxury residential neighborhoods are unmatched, so it’s no surprise we have been awarded over 150 national and regional awards for design excellence, which include: 19 Home of the Year awards, 7 Best Community in the Nation awards, and recognized as American’s Best Builder by the National Association of Homebuilders (NAHB), and numerous other awards.

ABOUT THE ROLE:

The Design Studio Assistant will play a vital role in supporting our design team by managing documentation, scheduling, and communication tasks. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of the design studio.

RESPONSIBILITIES:

• Review and edit client selection templates based on current documentation.
• Manage client documentation through Docusign, ensuring all documents are accurately processed.
• Communicate status updates to the team regarding DocuSign activities.
• Manage the calendar by scheduling client meetings, team meetings, and training sessions.
• Audit client documentation to identify and address any missing items.
• Assist with projects to evaluate multiple client files, ensuring changes or corrections are consistently applied.
• Update and maintain department trackers to ensure accurate record-keeping.
• Contact suppliers to request samples and follow up on delivery.
• Communicate with vendors and trades for status updates on various projects.

QUALIFICATIONS:

• 1-2 years of experience in a similar administrative or assistant role.
• Ability to learn and adapt to new software programs (e.g., Envision, Procore).
• Experience using Adobe for document editing.
• Excellent organizational skills and keen attention to detail.
• Strong work ethic and a proactive attitude.
• Willingness and ability to learn Docusign and manage its processes.
• Strong communication skills, both written and verbal.
• Fluency in English.

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop and Personal Computer with External Monitor.

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position:  Design Studio Assistant

Working Schedule:  Monday - Friday, 9 AM - 5 PM (PST) | 12 AM - 8 AM (Philippine Time)

Salary Range:  $1000-$1500 / Monthly 

ABOUT THE COMPANY
For almost 40 years, The company has been creating innovative homes that inspire and reflect the unique interests of our home buyers. The experience and reputation for developing luxury residential neighborhoods are unmatched, so it’s no surprise we have been awarded over 150 national and regional awards for design excellence, which include: 19 Home of the Year awards, 7 Best Community in the Nation awards, and recognized as American’s Best Builder by the National Association of Homebuilders (NAHB), and numerous other awards.

ABOUT THE ROLE:

The Design Studio Assistant will play a vital role in supporting our design team by managing documentation, scheduling, and communication tasks. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of the design studio.

RESPONSIBILITIES:

• Review and edit client selection templates based on current documentation.
• Manage client documentation through Docusign, ensuring all documents are accurately processed.
• Communicate status updates to the team regarding DocuSign activities.
• Manage the calendar by scheduling client meetings, team meetings, and training sessions.
• Audit client documentation to identify and address any missing items.
• Assist with projects to evaluate multiple client files, ensuring changes or corrections are consistently applied.
• Update and maintain department trackers to ensure accurate record-keeping.
• Contact suppliers to request samples and follow up on delivery.
• Communicate with vendors and trades for status updates on various projects.

QUALIFICATIONS:

• 1-2 years of experience in a similar administrative or assistant role.
• Ability to learn and adapt to new software programs (e.g., Envision, Procore).
• Experience using Adobe for document editing.
• Excellent organizational skills and keen attention to detail.
• Strong work ethic and a proactive attitude.
• Willingness and ability to learn Docusign and manage its processes.
• Strong communication skills, both written and verbal.
• Fluency in English.

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop and Personal Computer with External Monitor.

Job Summary: The Executive Assistant will be primarily responsible for managing customer service issues, coordinating with our factory, and overseeing operational tasks. This role requires excellent communication skills, problem-solving abilities, and the capability to hire and manage additional customer service representatives as needed.

Salary: PHP 35,000 - 40,000

Key Responsibilities:

**Customer Service:**

- Handle customer service issues, including product replacements and complaints, in a timely and professional manner.

- Maintain a high level of customer satisfaction by providing prompt and effective responses to customer inquiries.

- Develop and implement customer service policies and procedures to improve service quality.

**Operations:**

- Communicate regularly with our manufacturing partner to ensure production schedules are met and any issues are promptly addressed.

- Coordinate logistics for shipping containers, including scheduling cargo ships and arranging pickups at ports.

- Manage relationships with 3PL providers to ensure efficient delivery of products to US, UK, and EU markets.

- Oversee the transloading process when required, ensuring products are correctly transferred between locations.

- Monitor inventory levels and coordinate with the factory and 3PL providers to prevent stockouts and overstock situations.

**Team Management:**

- Assess the need for additional customer service representatives based on business demands.

- Recruit, train, and manage a team of customer service representatives as required.

- Provide ongoing support and development opportunities for the customer service team.

Qualifications:

- Proven experience in a customer service or operations role, preferably within a similar industry.

- Excellent communication and interpersonal skills.

- Strong organizational and multitasking abilities.

- Ability to work independently and make decisions in a fast-paced environment.

- Experience in managing a team and coordinating with external partners.

- Proficiency in using customer service software and Microsoft Office Suite.

Benefits:

- Competitive salary and benefits package.

- Opportunities for professional growth and development.

- A supportive and collaborative work environment.

Position : Virtual Assistant

Working Hours : Monday-Friday; 9AM - 5:30PM AZ Time

Salary: USD 800 - USD 1,500/month

Main Responsibilities:

• Manage and update files and documents, ensuring everything is organized and up-to-date
• Take client-uploaded documents, label them according to the coding process, and store them in the appropriate files
• Prepare and send forms for new clients to electronically sign
• Post content and videos online as I ramp up marketing efforts
• Respond to prospects via email or social media as part of marketing initiatives
• Pull monthly bank and credit card statements
• Assist with technology implementation, updates, and changes
• Possibly manage my email inbox
• Help schedule calls or appointments for me as needed (not often)
• Handle various projects as they arise, such as updating software and creating Google Sheets

• At least 2 years of work experience in operations, administration, or an executive assistant role for a client based in the US/UK/AUS.
• Reliable computer and fast internet connection required, with the ability to call a USA phone number
• Exceptional communicator, with a preference for over-communication
• Strong sense of urgency to complete tasks promptly and accurately
• Unimpeachable character, with a high level of integrity and honesty
• Eagerness to learn and grow both personally and professionally
• Tech-savvy and comfortable navigating new software and apps
• Highly organized and detail-oriented
• Excellent English grammar, both written and verbal
• Personable, with the ability to easily connect with others

**LOOKING FOR FILIPINO CITIZENS BASED IN METRO MANILA OR ANY NEARBY LUZON AREA**

Work Hours             : M - F, 8:30 AM to 5:00 PM, PST/ 12am - 9am, PHT

Salary                       : 1000-1,200 USD

Job responsibilities:

•  Provide a high level of service to all of our business units with focus on: 
• Speed of Service, turning work around in a timely manner
• Creating a High-Quality work product
• Being Highly Responsive to internal customers

• Process and record deal data, timely and accurately
• Compiles and distributes regular recurring reports for weekly update meetings
• Produces presentation materials with direction from management and/or team leads
• Maintains consistency with various company form documents
• Research lease agreements and tenant data to generate summary reports
• Maintains tenant design criteria manuals for each assigned property
• Tracks and monitors all delivery dates required by a lease
• Encode updates about tenants and leases received from Property Management and Leasing teams
• Check emails daily (manage personal inbox and administrative inboxes)
• Sales Data Entry and reporting
• COI Data Entry and reporting
• Edit Site Plans
• Perform other duties as assigned

Qualifications: 

• Bachelor’s degree 
• Minimum 5 years of experience in an administrative support or data compilation role 
• Ability to communicate clearly and effectively, both orally and in writing, with different audiences 
• Team player who is organized, proactive, and works well with others 
• Comfortable working in a high growth organization with a sense of urgency
• Familiarity with commercial leasing language, retail lease agreements and/or paralegal experience a PLUS 
• Prior experience working U.S. hours and shifts 
• Yardi familiarity a PLUS (property accounting software
• Residing in Metro Manila and Luzon (nearby) areas

Must have proficiency in:

• Microsoft Tools (excel, PowerPoint, word, etc
• Google Suite
• Gmail
• Adobe illustrator

Salary: P40,000 to P60,000 (Monthly Package)

Schedule: Monday – Friday (8:00 AM – 5:00 PM AEST)

What are we looking for?

Skills Required:

• 3+ years solid Executive Assistant experience supporting senior management preferably for an Australian business.
• Strong experience with LinkedIn for professional networking.
• Experiencing managing appointments and emails for executives.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice to Have:

• Australian Client Experience
• Recruitment Firm Experience
• LinkedIn Proficiency

What will you do?

Recruitment Coordination:

• Format and prepare profiles for Associate Advisors and ensure timely submission.
• Conduct LinkedIn outreach activities, including connecting with: Senior Managers in Public Practice, Senior Managers in Public Practice, Tax Accountants in Public Practice, Assistant Manager Accountants in Public Practice, Mortgage Brokers and Loan Processors in Sydney and Melbourne.

Client and Candidate Communication:

• Follow up with candidate feedback with clients.
• Maintain a record of firms currently hiring based on job advertisements and identify relevant contacts on LinkedIn.

Job Market Research:

• Monitor Seek ads focusing on positions such as: Associate Advisors, Financial Planners, and Client Services Managers in Brisbane, Melbourne, and Sydney.
• Document and track information for all hiring firms and their respective contacts.

Administrative Support:

• Maintain accurate and up-to-date records of all recruitment activities and communications.
• Assist in the preparation of recruitment reports and updates for the management team.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2 days/week, Office-based; 3 days/week, Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, located in Australia, possesses 15 years of experience in assisting businesses in constructing efficient and prosperous hybrid teams. They achieve this by integrating the client's existing team with offshore talent. Utilizing their extensive expertise, they are able to optimize productivity, foster collaboration, and deliver cost-effective outcomes.

#ConnectOS #ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

• To assist the appointed Project Manager in managing the project inclusive of cost planning, consultant and contractor procurement, design management, construction management until project completion and handover.
• On-site coordination of activities of the appointed project consultants in alignment with the project schedule and budget.
• Engage with project stakeholders (internal to the client) and external (e.g., industrial estates, authorities, and providers) in connection with the project.
• Manage and oversight all project procurement and coordination activities including, but not limited to the procurement of early works and main contractors, critical equipment and other specialist suppliers.
• Aiding appointed Project Manager in administering appointed contracts and undertake all necessary interfacing and reporting with the contractors during the post-contract phase.
• Ensure compliance to the T&T Commission Execution Plan (“CEP”) online system, risk management and business management system frameworks.
• To maintain effective project governance, processes and systems to be utilised throughout project.
• To manage the implementation of the master programme, manpower, materials & plant schedules.
• Responsible for the project planning, including producing the detailed project plan.
• To lead and facilitate the overall cross-functional project team.
• To prepare master programme, formal project progress and other reports.
• To take a leading role in interfacing with the client and other consultants, at all project stages.
• Control and properly compile all relevant documents for the project including uploading to T&T sharepoint.
• Any other work-related tasks or duties deemed required and assigned by the management / line manager.

Job Title: Data Assistant

Schedule: 8 am to 12 pm, MST (Part Time)

Salary: $ 900 - 1,500/month

Overview of the Role:

Manage and analyze data to extract meaningful insights that can inform decision-making within the organization. This role involves collecting, cleaning, and organizing data, as well as preparing reports and presentations to communicate findings to stakeholders. Ensuring data confidentiality and security is essential to maintain trust and compliance.

Responsibilities:

• Collect and input data into databases and spreadsheets.
• Conduct data cleaning and quality checks to ensure data accuracy.
• Assist in the analysis of data to identify trends, patterns, and insights.
• Prepare reports and presentations based on data analysis.
• Collaborate with teams to gather data requirements and provide support in data-related projects.
• Manage and organize data files and documents.
• Maintain data confidentiality and security.

• 3-5 years of experience
• Proficient in Microsoft Excel and Data Analysis tools
• Knowledge of data privacy and security regulations is a plus
• Good Communication skills
• Strong attention to detail
• Excellent organization and time management skills
• Basic understanding of data cleaning and quality assurance processes
• Ability to work independently as well as in a team

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

As an Executive Assistant, you will play an integral to the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Duties and Responsibilities:

• Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
• Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
• Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
• Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.

• At least 2 years of experience as an Executive Assistant
• Is proficient in the ff tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
• Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
• Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
• Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
• Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
• Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools.

• Fully Remote Role
• HMO coverage on your 30th day
• Avenues for career progression and development, potential to advance into leadership roles
• Fast-paced, exposure to the talented team working on the impactful mission

LOOKING FOR FILIPINO CANDIDATES

Position : Accounts Receivable Specialist

Work Hours (Client) : M to F, 10am-6pm EST

Holidays :       TBD

Pay Range : $1000 - $1200/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Duties and Responsibilities:

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data
• Prepare bills, invoices, and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status
• Email communication with clients regarding invoice related inquiries
• Process reimbursements and commissions for internal team members
• Act as a knowledge resource for internal stakeholders and provide answers to critical invoice related inquiries

Minimum Requirements:

• Experience working with SaaS companies
• 1-3 years of proven work experience as an Accounts Receivable Specialist
• Excellent communications skills
• Strong attention to detail
• Experience with Microsoft Excel or Google Sheets

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant
Work Hours: M-F 5:00 PM to 5:00 AM Manila time 
Pay Range: $1100 - $1500 monthly

Duties and Responsibilities:

• Support the Chief Executive across a variety of domains.
• Project Management
• Calendar Management
• Email Management
• Special Tasks
• Light Management Work
• Reviewing Metrics
• Customer Service
• Research
• Personal Tasks for CEO

• Tools: Canva, Google Workspace, Office 365, project management tools experience, Monday.com is a plus
• Excellent verbal and written English communication skills
• Seeking a generalist
• Experience in Direct Marketing, E Commerce, Online Sales, Social Media is a plus.
• 5-10 years of experience in the same role
• Strong preference for an experienced candidate who knows how to develop the EA position as the client has never had an EA before. Seeking an experienced, reliable, problem solver, autonomous, proactive, and productive candidate

We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week |Flexible, UK Time
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)

About the Role:

We are seeking a qualified Executive Assistant to provide comprehensive support to our client and ensure their day-to-day operations run smoothly. This position is ideal for a proactive and resourceful individual who can manage multiple tasks effectively and prioritize competing deadlines.

Duties and Responsibilities:

• Tier 1: Business Support:
• Project/Task Management: Planning, tracking, and executing projects and tasks to meet deadlines and objectives efficiently. Batch tasks to ensure that I get through necessary “busy” work that no one else can execute
• Research: Conducting comprehensive research on various topics to provide valuable insights and information.
• Website and Social Support: Managing website content updates and providing assistance with social media management to enhance online presence.
• Ensure availability/access of data. Help gather relevant quality and financial data. Format to allow trending in Excel. Ensure that reporting gets to necessary parties- banks, etc.
• Support email marketing - coordinate email list and find ways to manage (unsubscribe, etc).
• Creating processes: Setting up automation, sending invoices, making sure the business runs on rails.
• Knowledge Management: Help organize online files in a way that I can find them when needed
• CRM / Customer information management: Organizing and research customer data
• Tier 2: Personal Support:
• Email Management: Organizing and prioritizing incoming messages, ensuring timely responses, and decluttering the inbox.
• Email communication: With clients and their assistants
• Calendar Management: Scheduling appointments, coordinating meetings, and managing commitments to optimize time. Schedule clashes and rebooking.
• Management of bi-weekly meetings with 6 people the client is coaching. Making sure the client doesn’t overload himself.
• Family/Home/Lifestyle Management Support: Assisting with personal tasks such as family event planning.
• Making sure the client is not overloaded: Telling the client when he’s too overloaded and helping to rearrange appointments
• Tier 3: Growth Support:
• Process Improvement: Analyzing existing processes and identifying areas for enhancement to optimize productivity and efficiency.
• Thought Partner: Engaging in strategic discussions and providing valuable input and perspectives to support decision-making.

• Minimum of 3 years of experience as an Executive / Personal Assistant
• Proficient different tools such as Google Workspace, Convert Kit, Notion, WhatsApp, CRM tools and pipedrive
• Strong organizational, time management, and multitasking skills.
• Excellent communication, interpersonal, and writing skills.
• Ability to learn new software programs and adapt to changing priorities.
• Discretion, tact, and the ability to maintain confidentiality.
• A positive attitude, willingness to learn, and a passion for supporting a dynamic team.

• Fully Remote Role
• Collaborate with great minds who have worked with companies like Apple and Tesla
• Avenues for career progression and development, potential to advance into leadership rol

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant & Appointment Setter
Work schedule: 40 hours per week | Fri to Wed (Thursday off) | 9 AM to 6 PM Pacific Time (can be flexible)
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)

About the Role:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to a fast-paced professional. This role will encompass a variety of tasks across three key tiers: Appointment Setting & Business Support, Personal Support, and Growth Support.

Duties and Responsibilities:

Tier 1: Appointment Setting & Business Support

• Calendar Management:
• Schedule appointments, coordinate meetings, and manage commitments to optimize the principal's time.
• Utilize scheduling software and maintain an accurate calendar.
• Instagram Appointment Setting:
• Following a provided script, schedule appointments via Instagram direct messages (DMs).
• Qualify leads through DMs to ensure a good fit for the program based on financial eligibility and program relevance.
• Email Management:
• Organize and prioritize incoming email messages.
• Craft timely and professional responses to inquiries.
• Maintain a clutter-free inbox through effective organization practices.
• Project/Task Management:
• Plan, track, and execute projects and tasks assigned by the principal.
• Manage deadlines and objectives efficiently.
• Website and Social Media Support:
• Assist with website content updates and social media management to enhance online presence.
• Research:
• Conduct comprehensive research on various topics to provide valuable insights and information to the principal.

Tier 2: Personal Support

• Family/Home Management:
• Assist with personal tasks such as family event planning (if applicable).
• File Management:
• Organize and maintain electronic files for easy retrieval.

Tier 3: Growth Support

• Process Improvement:
• Analyze existing processes and propose enhancements to optimize productivity and efficiency.
• Thought Partner:
• Engage in strategic discussions with the principal, providing valuable input and perspectives.

Immediate Tasks (Week 1):

• Undergo training sessions on company protocols, software tools, and specific workflows.
• Participate in introductory meetings with key team members.
• Begin managing emails and scheduling appointments for the principal.
• Initiate research projects as assigned.

• Minimum of 2 solid years of experience in an administrative or executive assistant role.
• Proficient in Google Workspace, WhatsApp, Stripe,  CRM and project management tools.
• Previous experience in bookkeeping and CRM management
• Strong written and verbal communication skills in English.
• Excellent organizational and time management skills.
• Ability to learn and adapt to new technologies and processes quickly.
• Strong attention to detail and accuracy.
• Ability to work independently and manage multiple priorities effectively.
• Discretion and professionalism are essential.
• A positive and proactive attitude with a willingness to learn.

Garrets International Manila is looking for a Junior Accounts Payable Assistant to join the finance team. You will be assisting in managing the accounts payable functions, ensuring accuracy and efficiency in all transactions.

What you'll be doing:

Invoice Processing

• Ensure correct, complete, and timely processing of vendor invoices within defined SLA and KPI.
• Maintain accuracy and integrity of data while adhering to established processes and procedures.
• Diligently follow the standard procedure on processing of invoices to ensure prompt, timely payments to vendors  

Coordination and Communication

• Regularly communicate with internal teams to ensure deliverables are complete, correct, and meeting deadlines.
• Provide prompt responses to inquiries and requests, facilitating immediate resolution of invoice issues.
• Establish effective working relationships with relevant business teams to ensure timely and accurate processing 

Support

• Provide backup support to other staff during their absence, ensuring continuity of operations.
• Adjust work or shift schedules as necessary to meet business needs and maintain operational efficiency.
• Escalate issues of concern 
• Support Accounts Payable process improvement and automation initiatives and identify opportunities to streamline process and maximize efficiencies

Adhoc Tasks

• Perform other assignments as delegated by the supervisor and department head, contributing to the overall objectives of the department or organization

What we're looking for:

• Bachelor’s Degree Graduate in Accounts, Finance or any related field
• Fresh graduates are welcome to apply 
• Proficient in Microsoft Suite especially in MS Excel
• Has good communication skills
• Has strong attention to detail
• Has good analytical and problem-solving skills
• Collaborative and a good team player
• Strong interpersonal skills

Location: Times Plaza Building, UN Avenue, corner Taft Avenue, Ermita, Manila 

Work Set-Up: On-site

The Accounting Associate is responsible for monitoring the schedule of payments by checking on the details and records of payments that are due to be made to different creditors. The position safe keeps the records of business debts and payments to be made for the services availed from other service providers or entities and other corporate obligations. Furthermore, the position ensures that payments made are properly validated through the presentation of periodic reports and payment schedules in order to ensure that proper funding is established prior to the settlement of payables. 

Responsibilities:

• Facilitate all accounts payable matters for both regular and special expenses.
• Prepare checks and vouchers and all necessary attached documents for the payment process.
• Safe-keep and maintains records of assigned company transactions.
• Handle bank-to-bank transactions, check payments, debit memos, etc.
• Other matters related to Accounts Payable, Accounts Receivable 

The accountant ensures compliance with financial transaction recording standards (e.g. general ledger, cash payments/collections, tax transactions, etc.) and performs the control/reconciliation of accounts and records (balance sheet, P&L, bank accounts, etc.).

The accountant contributes to properly kept and audited books of Avaloq’s Legal Entities and handles Accounts Receivable/Payable and/or Credit & Collections.

Your key tasks 

• The AR accountant has overall responsibility for handling the Group’s AR activities, including but not limited to; invoice generation, revenue recognition, AR reporting, close of AR ledger, compliance with Group’s policies and procedures.
• Evaluation and improvement of new and existing processes.
• Support the accounting team and deputize vacancies (PO process, dunning process, archiving process, etc.)