The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking an ambitious and driven Assistant Finance Manager whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Assistant Finance Manager works closely with the Regional Head of Finance and the Accountant, as well as the rest of the Finance Team, to ensure the smooth running of the day-to-day financial transactions, such as processing payments, maintaining cost reports and managing invoices. The core focus is to maintain the financial health of the business, ensuring we use our resources beneficially.

ROLE AND RESPONIBILITIES

• Build solid relationships and give financial support across all departments and to vendors.
• General journal entries, cash flow projection, bank reconciliation, bills and payments, and ensuring all data is tracked daily.
• Record accounts payable and accounts receivable and prepare proof of payments and debit note invoices to respective parties on a timely basis.
• Handle a complete set of accounts independently and prepare month-end closing, balance sheets and P&L statements timely and accurately.
• Assist in preparing monthly consolidated accounts, landlord reports, tax computations and filing, year-end audit, and liaising with auditors to collate the requested documentation.
• Perform invoice billing and liaise with the operation team in resolving billing issues.
• Liaise with internal stakeholders to get accurate data on actual costs incurred.
• Monitor cash flow position and forecast with division inputs to provide bi-weekly updates.
• Support monthly payroll and keep organised records.
• Perform daily accounting duties, including financial reporting functions, bookkeeping, transaction reconciliation and identifying discrepancies, budgeting and cash flow, and giving biweekly updates.
• Process invoice billing and follow up operations team with clients, suppliers and partners as needed.
• Proactively identify and resolve accounting and financial errors and suggest process improvements.
• Assist with preparing monthly deck presentation and presenting on calls.
• Track and reconcile bank statements.
• Perform any ad hoc tasks as assigned.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.

EXPERIENCE AND REQUIREMENTS

• Personable with strong verbal and written communication.
• Exceptionally organised with the ability to multitask.
• Thrives under pressure and is solution-oriented.
• Detail-oriented and able to work under pressure and adapt to a fast-paced environment.
• A University Degree is an advantage.
• 2+ years of work experience in an Accounting or Finance related field.
• Proficient use of Microsoft Office and Google Suite.
• Bookkeeping knowledge.
• Previous experience in online accounting software such as Xero is an advantage.
• A good team player.
• Good business acumen.
• Prior experience in coworking, real estate, or startup business would be an advantage.
• Fluent in English.

WHAT WE OFFER

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training 
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations 

The AP Specialist will prepare and process invoices timely and accurately for multiple companies, vendor communication, and coordinating month end closings with the Accounting Department.

Note this role is Hybrid and on a night shift (usually starting at 9pm).

Responsibilities and Duties:

• Be able to process a high volume of invoices
• Manage workflows to ensure fast processing and approvals of payments
• Code invoices to correct accounting unit (location/department), general ledger account and accounting period
• Weekly check run; ensures backup and signatures are complete and mail payments
• Process travel and expense reports and oversee distributions in a timely fashion
• Support month-end and year-end close processes, including internal and external audit
•  Actively follow up on delays and communicate corrective action
•  Review debit balances on vendor accounts
•  Reconcile vendor statements to ensure that accounts are up to date and correspond with vendors to clear discrepancies
•  Perform ad-hoc analysis and other duties as assigned
•  Follow established Accounts Payable policies, procedures, and control processes to ensure accuracy of Accounts Payable

Education:

• Bachelor’s Degree in Accounting or Finance

Work Experience:

• Typically requires a minimum of 2 - 4 years of related experience

Others:

• Minimum of 2 years relevant AP experience in the technology industry, with the ability to operate in a fast-paced and complex environment.
• Experience with Procure to Pay system- Opentext, SAP, Netsuite, Concur or comparable systems
• Proficiency in electronic payment processing and accounts reconciliation
• International and domestic payment experience using different payment methods and across multiple banks
• Sound working knowledge of the Microsoft Office suite
• Advanced spreadsheet skills, including v-lookup and pivot table
• Highly organized and deadline-driven individual capable of processing and managing a high volume of transactions by set deadlines
• Independent professional with strong attention to detail, ability to multitask, and a drive to learn and grow
• Strong problem-solving skills
• Capacity to manage multiple tasks with ease and efficiency
• Good interpersonal and communication skills

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

** LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES ONLY **

About the job:

We are seeking a dedicated and experienced Virtual Assistant to join our team. This role will work closely with the management and help with day-to-day operation activities.

Duties and Responsibilities:

• Help with building a database of clients by researching and importing their data into the database
• Transaction and loan coordination
• Project management
• Data entry
• Any other tasks as assigned by the client.

Qualifications:

• Good command of English language is a must
• Proficiency with MS Excel and Word
• Experience with database management would be helpful
• Previous experience in a similar role is highly preferred

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Virtual Assistant

Working Hours: 4 days a week, 9am-5pm, UK timezone // 5:00 PM - 1:00 AM PHT

Salary Range: 800-900 USD/month

Holidays: UK holidays (PH holidays can be accommodated upon contract signing)

Payment cycle: Bi-weekly

Industry: Wholesaler that connects one party to another

About the role:

Seeking a candidate who is independent, passionate, dedicated, someone who can grow with the business, and is looking for a LONG TERM EMPLOYMENT.

The employee will be directly led by the CEO (Myself) and will be a solo employee within the development side of the business- so needs to be able to work alone to complete tasks and achieve goals.

Duties and Responsibilities:

• Book delivery from our clients on a daily basis (Booking transport and arranging slots)
• Invoice for commission charged to clients (5-10 invoices a week)
• Communicate and resolve operational issues such as resolving cancelled delivery slots or late collections.
• Running day-to-day business tasks such as responding to emails, insurance, and finance document completion, along with overall management of the operations- to ensure everything is working as it should be.
• Manage relationships with clients
• Daily administrative tasks such as Insurance and responding to emails with questions or issues.
• Purchasing goods (we will highlight which suppliers and what prices we need to pay), and it is their responsibility to select products and review prices daily
• Candidate may take phone calls (around 30 minutes a day)
•  Managing the import and production process of goods we are producing in Asia (by working with a Quality control agent and shipping agent).
• Overall business management and internal works such as invoicing and troubleshooting issues.

• Minimum 1  year of experience as long as candidate is able to do the tasks very well
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Proficiency in using Office 365, Excel, Google Sheets, Google Workspace

The client will offer a performance-based bonus to the hired candidate.

LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES

Position: Virtual Assistant

Working Hours: Monday to Friday; 10 pm to 6 am; Philippine Standard Time (Night Shift)

Salary Range: up to 1500 USD per month

About the company: 

Science of People teaches you how people work. Working confidently with people is essential for your success. Yet we aren’t taught people skills in school. We’re here to bridge the gap. By bringing the latest science-backed, practical and actionable social skills strategies you can use in your professional and social life.

About the job:

We are looking for an organized and professional Virtual Assistant to help with a wide variety of online publishing-related tasks. Everything from scheduling social media, conducting online research, sorting files in Google Drive, and responding to comments, among other tasks. This position will be completely remote.

To be successful as a Virtual Assistant, you must have a suitable internet connection and excellent verbal and written communication skills. We are looking for a self-starter who thrives in fast-paced work environments.

Duties and Responsibilities:

• Manage our community and create a welcoming environment in our course + discord
• Create a weekly report of social media activity and any updates for Vanessa
• Scheduling posts on Instagram, Twitter, LinkedIn, Youtube, Facebook, TikTok and Threads
• Creating images using Canva
• Publishing new articles on WordPress (just publishing, not writing)
• Keeping our social posting document organized
• Drafting newsletters once a month in Udemy (just drafting, not writing them)
• Creating YouTube thumbnails on Canva
• Commenting on and liking social media posts
• Responding to community comments
• Sorting images in Google Drive
• Creating timestamps/chapter descriptions for videos
• Scheduling videos on YouTube
• Data entry
• Sort through HelpScout emails to get rid of spam or promotional messages

• At least 1 year of experience as a Virtual or Executive Assistant.
• Must have fast and reliable internet and a personal device to use.
• Native English speaker.
• Proficient in Google Suite.
• Has familiarity with software tools such as Canva, Wordpress, Udemy, and Discord.
• Has familiarity with social media platforms including Facebook, Linkedin, Youtube, Twitter, TikTok, and Threads.

Schedule: TBD

Location: Fully Remote (Manila, PH)

Salary: 1300 - 1600 USD/month

A dynamic and innovative firm that specializes in fostering a harmonious partnership between creative and financial elements throughout a business's lifecycle is seeking for an elite Virtual Assistant to join their team. As a key player in our organization, the successful candidate will be responsible for handling administrative tasks, bookkeeping, and creating financial models to support our clients in achieving their business goals.

Key Responsibilities:

● Perform day-to-day bookkeeping tasks, including invoicing, expense tracking, and reconciliations.

● Maintain accurate and up-to-date financial records.

● Manage and organize schedules, appointments, and travel arrangements.

● Handle correspondence, emails, and other communication on behalf of the team.

● Collaborate with the finance team to ensure compliance with accounting principles and company policies.

● Develop and maintain financial models to aid in decision-making processes.

● Analyze financial data to provide insights and recommendations for business improvement.

● Work closely with clients to understand their financial needs and provide tailored solutions.

● Collaborate with creative and financial teams to ensure alignment and integration of ideas.

● Communicate effectively with clients to gather necessary information and deliver exceptional service.

● Act as a liaison between different departments, fostering a collaborative and cohesive work environment.

● Bachelor's degree in Business Administration, Finance, or a related field.

● Proven experience as a Virtual Assistant, with a focus on bookkeeping.

● Familiarity with financial modeling and analysis.

● Proficiency in bookkeeping software and financial tools.

● Strong organizational and time-management skills.

● Excellent communication and interpersonal abilities.

● Ability to work independently and collaboratively in a remote setting.

● Understanding of the creative and financial aspects of business operations.

If you are a self-motivated individual with a passion for both administrative tasks and financial analysis, and you thrive in a collaborative and dynamic environment, we invite you to apply for this exciting Virtual Assistant role.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Director of Finance

Working hours: TBD
Salary: USD 800 - USD 1000

This position is perfect for someone who thrives in a varied environment, balancing professional duties with personal tasks, and who is keen to develop into a trusted advisor and reliable aide. Ideal candidates are self-starters with solid English communication skills, comfortable with using AI, Gmail and Google Docs, and enthusiastic about mastering new online productivity.

Duties and Responsibilities:

• Instagram Reels Assistance:
• Take ideas from the Notion page for Instagram reels and use ChatGPT and a prompt to create scripts. Clean those scripts up based on SOP. Paste the scripts generated into a Notion table so that the client can review them at the end of the day.
• Create an SOP to edit the video with Capcut. Tick off that this is done on the Notion table so the client can review and make any extra edits and update the SOP to be more accurate.
• Generate a caption for that Instagram video based on the SOP. 
• Post the video to the client’s Instagram account with the approved caption.
• Instagram Posts Assistance:
• Take ideas from the Notion page to create a still-post design using Figma. The VA could create the graphics themselves or communicate the instructions with the client’s UpWork contractor. Use a Notion table to indicate that the Figma design is ready for review.
• Once approved, make the caption using a ChatGPT prompt the client will provide. Using the Notion table to indicate the caption is ready for review.
• Weekly Report:
• Help in creating the weekly report to the board using the SOP provided. Highlighting the progress we’ve made for the week.
• Open to handling new tasks when necessary
• End of day Slack message
• Send a slack message with a link to the Notion page with all the progress made for the day. So that the client can review, approve, and update SOPs for greater efficiency and provide feedback.

• Minimum 2-3 years of experience as an Virtual Assistant or similar role
• Must have a strong English Communication Skills
  
  

Schedule: 7PM to 2AM Manila/ 3AM - 10AM PST

Location: Fully Remote (Manila, PH)

Salary: 1200 - 1500 USD/month

A dynamic architecture and landscape office based in San Diego, California, is actively seeking an Executive Virtual Assistant to join its team. The successful candidate will play a crucial role in providing invaluable support to the founder and ensuring the seamless functioning of office operations. 

As a Executive Virtual Assistant your responsibilities will include but are not limited to:

Calendar Booking:

• Efficiently manage and organize the executive’s schedule, ensuring appointments and meetings are scheduled optimally.
• Streamline communication by reviewing and forwarding emails to the appropriate individuals.

Contract Administration:

• Oversee active contracts with clients, providing essential support to the financial department for timely billing.
• Collaborate with Project Managers to address changes in contract scope, drafting necessary amendments for review by the executive.

City Portal Management:

• Access city portals to check permit statuses and facilitate the permit application process.
• Update and maintain spreadsheets related to city permits, ensuring accuracy and completeness.

Back of House Support and Data Management:

• Handle all scope and date change information, updating relevant spreadsheets promptly.
• Provide assistance to Project Managers in various administrative tasks, ensuring smooth project execution.

Excel and Smartsheet Expertise:

• Utilize Excel and Smartsheet for data management, reporting, and analysis.
• Proficiency in Excel is a must, with the ability to navigate and create complex spreadsheets.
• Update and maintain spreadsheets related to client and project data, ensuring accuracy and completeness.

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Familiarity with contract administration and financial processes.
• Proficient in Microsoft Excel and Smartsheet.
• Ability to adapt and thrive in a fast-paced environment.

Are you a detail-oriented and proactive professional seeking a collaborative work environment? Don't miss out on this exciting opportunity! Apply now! 

Position: Executive Assistant

Work Hours:  Monday to Friday 8:00 AM - 4:00 PM PST

Pay Range:  $800- $1200

Type of Contract: Independent Contractor

Responsibilities:

• Scheduling Meetings: Efficiently manage and organize executive calendars, schedule meetings, and coordinate appointments.
• Emails and Calls: Handle and prioritize incoming emails and phone calls, ensuring timely and appropriate responses.
• Admin Tasks: Perform various administrative tasks to support the smooth operation of the executive's office. This includes document preparation, filing, and handling office supplies.
• Calendar Management: Maintain and update executive calendars, ensuring accuracy and alignment with business priorities.

• Minimum of 2 years of proven experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Office tools and experience with Hubspot.
• Excellent communication and written skills, with a keen attention to detail.
• Spanish language proficiency is a plus.

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant (Full-time)

Salary: up to 2000 USD/month (depends on skills and years of experience)

Working Hours: Flexible PST Timezone

About the Company:

Our goal is to accelerate humanity’s progress, by giving every child on Earth an education they love.

We started by building a network that connects teachers, children, and families. Our flagship app is the #1 communication app connecting K-8 teachers, children, and families, globally. They use it to share what’s happening throughout the day through photos, videos, messages, and activities. It is actively used at an unprecedented scale: in over 95% of US schools, reaching ~51 million children in ~180 countries, with a team of just ~200 people). We are now beginning to use this network to give kids the best learning experiences in the world, far beyond those a standard school can provide. 

We hire for talent density. Our team comprises the most talented, entrepreneurial, and innovative teammates from around the world, with experience in education and large-scale consumer internet companies, including Instagram, Netflix, Dropbox, Stripe, Lyft, Y Combinator, and more. We’re building a company where the most talented people want to work. We believe you’ll do the best work of your life here—and you’ll pioneer the future of education, too.

This role will provide executive operations support to the Head of Revenue; and may expand to support other leaders over time.

Responsibilities:

1. Create systems for leverage: optimize calendar to ensure leaders’ time and energy are spent in the highest-leverage ways

Success measures:

• Calendar reflects the highest-leverage allocation of time and energy. 
• Leader feels supported with high-quality delegation, to focus on highest leverage priorities.
• 9-10/10 in regular energy and time audits.
• Leader is consistently achieving their top 3 Top Goal items every day.
• 100% of the leader's commitments +  team action items are completed.

Example problems:

• Ensure the Leaders time is allocated to the highest-leverage strategic priorities across multiple time horizons, with no distractions. 
• Leaders calendar rules are observed, including ~30% of the week as scheduled focus time.
• Proactive delegation: identify tasks or projects that can be delegated to create leverage.
• Capture and share key takeaways and action items from meetings, and ensure nothing falls through the cracks.
• What interactions are needed to ensure the Leader can be available to their function /  company, but not be a roadblock or bottleneck?

2. Supercharge relationships: proactively build an excellent network for the leader

Measures:

• External: system in place for proactively identifying and building Leader’s relationships, with high-quality interactions. This includes interacting and scheduling with potential candidates, mentors/advisors, etc.
• Internal: enable higher-quality interactions across the company at deeper, more personal levels. Proactively notice, manage and suggest ways to improve interpersonal dynamics across the team, including observing patterns and providing feedback to the Leader.

Example problems:

• Ensure prompt and proactive communication and scheduling with external and internal network
• Who are the ~3 best people who have solved problem X before? 
• What does the leader's network need to look like in a year? Help them proactively build those relationships.
• Where are the barriers to effectiveness in our leadership team relationships? Please make a plan to fix those.

Competencies

• High capacity: high intelligence + work capacity. Strong problem-solving ability, is relentless and resourceful. Describe themselves as hardworking, reliable and resilient.

• Good judgment: demonstrated good judgment and intuition in the face of new problems.
• Organizational skills: highly organized, with strong project management skills, and superb attention to detail. Closes loops and doesn’t drop any balls.
• Communication: excellent written and verbal communication skills, at all levels (early career team members → CEOs and VPs).
• Proactive: able to anticipate and respond to the needs of others before they arise. Is a self-starter, and biases towards moving faster than is comfortable.
• Builder + doer: Operates well in smaller, less hierarchical, fast-paced environments. Achieves results in the face of pressure or ambiguity. Zero ego, does every task no matter how small, in service of my energy.
• EQ: high degree of emotional intelligence and maturity. Strong emotional intelligence; able to build trust quickly.

Experiences

• Experience + muscle memory: 5+ years of supporting a high-functioning company leader(s); enough to have developed good systems and judgment.
• Early stage: has seen and is comfortable with 0→1 / 100-500 people phase.
• Remote work: has worked high-functioning and high-trust remote-first environment

OPEN TO FILIPINO CANDIDATES ONLY

Position : Administrative Assistant 

Work Hours : Flexible hours but must be available to work Eastern Time when needed, especially during the training period. Should be amenable to working varying work hours duration, some days have heavier workflow and other days would allow shorter duration (will be discussed and should be agreed upon with the hired candidate) 

Holidays : January 1, November 23, and December 24 & 25

Pay Range : $1000 - $1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Company is the leading college athletics news and consulting company in the industry. Our series of newsletters target all levels of intercollegiate athletics to efficiently provide a holistic view of stories that are vital to the knowledge base of all those who want to gain an advantage in college athletics. Our products reach over 42,000 subscribers across the intercollegiate athletics and higher education landscape.

Our employees are our most important asset. We are committed to attracting and developing a diverse group of talented individuals. We will value each person's uniqueness and recognize the importance of diversity on our team. Effective teamwork will allow us to accomplish our goals.

We strive to reach the highest possible standards of excellence in everything we do. We value creativity in all aspects of our work. We recognize that to create new ways of providing products and services, we must encourage and embrace change.

Duties and Responsibilities:

We are looking for an administrative assistant. This position will research and compile job postings to inform job sales outreach, track advertising sales, invoice customers, serve as quality control for job postings and advertisements, update subscription databases, respond to customer emails, and other duties as assigned.

• Compile information for job and advertising sales
• Invoice customers
• Accurately update a variety of databases
• Updating our subscriber profiles in Omeda
• Tracking staffing changes and updating the appropriate database with the new profile information and/or removing departing employees from the appropriate database
• Send congratulatory emails to individuals that have been hired in new roles and get their updated contact information to then update the appropriate database
• Run reports in Omeda
• Other duties as assigned

Minimum Requirements:

• At least 2 years of related administrative or data entry experience
• Google Suite (Google sheets and docs or other comparable software) proficiency is required
• Attention to detail 
• English writing proficiency 
• Good Communication Skills

Preferred

• Data entry experience
• Experience in Omeda or similar marketing software
• Knowledge of sports

Position: Executive Assistant

Salary Range: 800 – 1,000 USD per month

Working Schedule: Monday - Friday (EST) 9:30 AM - 5:30 PM

Company Overview:

As a leading SaaS company experiencing rapid growth, we are seeking an Executive Assistant with a

strong operational background to support our CEO. This pivotal role, reporting to the Chief of Staff,

requires a blend of administrative excellence and operational acumen.

Job Description:

The Executive Assistant will provide comprehensive support to our CEO, encompassing a wide range of

responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant

duties but also possesses a strong inclination towards operations and data analysis.

Key Responsibilities:

● Manage email inboxes, calendars, and scheduling with efficiency and foresight.

● Conduct comprehensive research projects, contributing valuable insights for business growth.

● Arrange travel, reservations, and logistical support with precision.

● Handle data entry and invoice payments with accuracy.

● Draft, edit, and proofread various documents, ensuring high standards of professionalism.

● Coordinate and execute events and special projects, demonstrating exceptional organizational

skills.

● Tackle diverse challenges, including HR, operations, finance, and sales-related projects.

● Perform manual tasks such as material duplication and detailed sales list research.

● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in

numbers and data interpretation.

● Proactively identify opportunities to streamline processes and reduce workload for the CEO and

Chief of Staff.

● Maintain discretion and confidentiality across all business matters.

Requirements:

● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS

environment and with U.S.-based CEOs.

● Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks

such as HubSpot, Heap, Stripe, and Rippling.

● Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.

● Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.

● Demonstrated ability in multitasking, time management, and organizational excellence.

● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.

● A unique blend of administrative and operational skills, akin to an operations associate/analyst

Octal Philippines Inc. is a reputable IT Solutions company seeking a highly motivated and experienced individual to join our partner team as a Senior HR Assistant. As a Senior HR Assistant, you will play a critical role in supporting HR department in various administrative and operational functions. This is a fantastic opportunity for someone looking to advance their career in HR within the dynamic and growing IT industry.

Responsibilities

• Training & Development - facilitates TNS/TNA, training plan and calendar, sourcing of providers, implementation and evaluation/feedback; conducts onboarding orientation and other HR related orientations
• Employee Relations - spearheads company events/CSR activities, exit interview/off boarding, newsletter, company policy updates, etc.
• Attends to inquiries of employees in coordination with the HR Team
• Recruitment - sourcing, initial screening, testing, interview; participates in school fairs/organizes job fair
• Prepares regular reports/presentations/posters or flyers
• Support in the implementation and administration of employee benefit programs.
• Prepare HR-related reports and documents, such as employee contracts, policies, and procedures.
• Performs other HR & Admin tasks/responsibilities.

• Bachelor's degree in Psychology, Human Resources Management or Behavioral Sciences
• At least 3 to 5 years work experience as a generalist focusing on Recruitment, Training & Development and Employee Relations
• Knowledgeable in MS Computer applications
• Good communication skills, oral and written
• Background in Psychological testing, an advantage
• Ability to handle multiple functions and tasks while managing work time efficiently
• Positive energy, articulate, and has a friendly personality
• Ability to uphold confidentiality or sensitive information

• Allowances
• Insurance, Health & Wellness
• Hospitalization Insurance Travel Insurance
• Accident Insurance.

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Social Media and General Virtual Admin Assistant

Working Hours: To Be Determined

Salary Range: $900 - $1200/month

Join our dynamic team! We are seeking a skilled Social Media and General Virtual Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Responsibilities:

• This individual will be building out lists of prospective recruits in the insurance agency field, then accessing clients LinkedIn for direct outreach and setting up calls/meetings
• They will then do the same thing for prospective clients with defined criteria
• Research topics and coordinate flights and travel both for work and personal use
• Schedule conversations and meetings for client
• Event planning for work (coordinate get-togethers for team and team building activities)
• Coordinate vendors and develop outreach work or capture sign ups

• Minimum 2 years of experience
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Tools: Office 365, Google Workspace, Google Drive, Notion (big plus), and Sales Force (big plus)
• Must be detail oriented, coachable, friendly, fun, and trustworthy  
• Prior experience in US Insurance, Sales,Recruiting and Client Retention

Job Title: Virtual Assistant

Working Hours: Monday to Friday 9 am to 5pm EST

Salary Range: 1500 USD to 2000 USD

About the Role:

They are currently seeking an experienced Virtual Assistant with proven experience in supporting and helping CPAs research needed data to complete tax studies for investment properties.

Responsibilities:

• Organizing and labeling data clients provide to us and updating client databases and CRM
• Making reports, Research, and admin tasks
• Perform data entry and maintain accurate records
• Handle general administrative tasks as assigned

Qualifications:

• Previous 5 years of experience as a virtual assistant or in a similar role
• Excellent communication skills, both written and verbal
• Strong organizational and problem-solving
• Proficiency in Excel, Google Sheets, Microsoft Word, PDF editing, and Internet research
• Ability to work independently and meet deadlines

If you are a detail-oriented and self-motivated individual with excellent administrative and communication skills, we would love to hear from you. Join our team at Support Shepherd and make a difference in assisting businesses worldwide!

Holidays: TBD

Position: Executive Assistant

Working Hours: Monday to Friday; 9am - 5pm MST

Salary Range: USD 900 - USD 1,300/month

Main Responsibilities:

● Provide comprehensive assistance across diverse tasks, including but not limited to legal

matters, financial tasks, and investor reporting.

● Calendar Management: Efficiently organize and manage the executive's schedule, ensuring appointments, meetings, and deadlines are coordinated seamlessly. Anticipate potential conflicts and proactively resolve scheduling issues.

● Communication Coordination: Serve as a central point of contact for internal and external communications. Draft and respond to emails, messages, and other correspondence on behalf of the executive, maintaining professionalism and confidentiality.

Qualifications:

● Minimum of 2 years of experience as an Executive Assistant.

● Has prior experience in Bookkeeping and proficient in using Bookkeeping software such as QuickBooks and Xero.

● Meticulous and extremely detail oriented

● Above-average to excellent communication and written skills.

Salary: P40,000 to P45,000 (Monthly Package)

Schedule: Monday – Friday (09:00 AM - 05:00 PM AEST)

What are we looking for?

Skills Required:

• Degree/Diploma related to the role (Accounting, Bookkeeping, etc.)
• Knowledge in AP/AR Functions
• Knowledge in Bank Reconciliation
• Knowledge in Credit Card Reconciliation
• MS Office Skills

Nice to Have:

• XERO Software
• Other Accounting Software
• Advance MS Office Skills

What will you do?

Account Payable Function

• Secure approvals: Ensure proper authorization for all invoices.
• Match & maintain: Match invoices to purchase orders, update supplier profiles, and track trade credit terms.
• Payment cycle: Enter invoices, process payments, handle inquiries, and monitor aging reports.

Intercompany Transactions

• Ensure Intercompany purchase and payment are accurately process and monitor.

Cashflow Forecast

• Assisting weekly/fortnightly supplier payment forecast per payment term.

Account Receivable Function

• Manage delinquent accounts: Liaise with the sales team on outstanding accounts, educate them on company trade terms, assist with collections, and answer payment-related inquiries.
• Monitor and optimize receivables: Track the Trade Debtors Ageing report and collaborate with the sales team to implement effective credit control strategies.

Fixed Asset Register

• Assist in ensuring the accurate entry and classification of fixed assets within the Fixed Asset Register and is up to date.

Bank Reconciliation

• Ensured financial accuracy by reconciling ledger and bank accounts, meticulously analyzing sales team payments, resolving discrepancies, managing aging items, and setting up banking requirements for new stores.

Credit Card Expenses

• Manage corporate credit card statements from distribution to reconciliation, verifying supporting documents, employee signoffs, and accurate expense coding.

General / Ad hoc Duty

• Assisting Ad hoc reporting requirement and general administration function including maintaining appropriate document filing and archiving.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2-3 days per week Office-based; 2-3 days per week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is Australia’s largest sleep specialist with 50 retail stores and 2 distribution centres covering 3 states and 1 territory. They take pride in knowing more about sleep business than anyone else, their staff are experts in providing the best advice possible to guarantee a good night's sleep.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

Permit approvals / coordination with retailers – visuals, repairs,

installations, pullouts, transfers, inventory, store visits, principal visit

ad-hoc activities, etc.

o Coordination with retailers on promo implementation/price increase /

FSP

o Coordination with brands and retailers on Merchandise Support

Forms (MSF)

o Chasing accounts on sales reconciliation and collection concerns.

o Encoding of Salon manual order forms

o Visiting retail stores as needed

o Performing other administrative tasks that may be needed assistance

be assigned

on assisting in the cash counter and if needed to work on weekends.

#LI-RA1

Position: Legal Assistant

Working Hours: Monday to Friday, 48hrs/week EST (TBD with client)

Salary Range: 1000 – 1200 USD

About the company:

We have been proudly serving residents of the Bronx community for over 40 years. Practice areas include Personal Injury, Medical Malpractice, Slip & Fall cases, Motor Vehicle Accidents, and Premises Liability.

Duties and Responsibilities:

• Assist paralegals and legal officers in their daily tasks and assignments
• Draft, review, prepare, and process legal documents efficiently and accurately
• Summarize medical records, create treatment/event timelines, and develop chronological medical summaries
• Complete application forms and submit them for review by the Supervisor
• Handle the filing of legal documents with U.S. government agencies
• Keep clients informed by monitoring and coordinating the status of filed applications and providing regular updates
• Establish and maintain organized client records and files
• Conduct legal research to support case-related tasks and assignments
• Undertake other job-related duties as they arise from time to time

• A fast and reliable internet connection (at least 100 mbps)
• Working back-up internet connection (mobile data not included)
• In-home office setup including Windows Computer (including webcam) with the most recent version of MS Office installed (all programs; Word, Excel, and Outlook)
• No less than 8 GB RAM
• Minimum of Intel Core i5 processor or equivalent.
• Adobe Acrobat Pro or any PDF editor
• Note: Mac does not support some of the required applications needed for the role

Qualifications:

• At least 1 year of experience in a similar role
• Proficient in Microsoft Office
• Bachelor’s Degree in relevant fields preferred
• Excellent communication and interpersonal abilities
• Proficiency in using office software and legal research tools.
• Willing to stay in the company for 3 years or more

LOOKING FOR FILIPINOS AND PHILIPPINE-BASED CANDIDATES

Position: Virtual Assistant

Work Hours: Tues and Thurs only, 9AM – 5PM PST|1AM – 9AM Phil. time|Mon, Wed, Fri - flexible time

Pay Range: $800 - $1000 monthly

• Archiving projects on our CRM using specified tasks on the checklist.
• Managing platforms such as Daylite, Box.com, Vimeo, WordPress, and Notion for seamless project coordination.
• Recording and documenting past music licenses on Notion.
• Uploading and showcasing work on our WordPress page.
• Adding relevant project information to entries in our CRM.
• Executing additional tasks as required to support the team.

• Experience in the music industry, with a solid understanding of its dynamics and processes.
• Genuine interest in the music industry, showcasing passion and dedication.
• Proficiency in using CRM systems, specifically Daylite.
• Familiarity with online platforms such as Box.com, Vimeo, WordPress, and Notion.
• Strong organizational skills with the ability to manage and prioritize tasks efficiently.
• Excellent communication skills and the ability to work collaboratively in a virtual environment.

· Customers coordination for past due balances in a prompt and professional manner by phone call and/or in writing

communication.

· Ability to check and follow up with internal departments for any disputed invoice, such as Accounting, Operations, and

Sales. Consequential actions are monitored closely;

· Ability to understand and discover for non-payments and to obtain payment commitment;

· Attention to customer queries related to their balances while providing reports, copies of invoices and/or any;

· Allocation of payment on a timely manner to ensure that customer’s accounts are up-to-date at any time;

· Ensuring thorough handling of Accounts Receivable report and month-end closing activities on time;

· Ensure compliance with requirements of local government relates to Accounts Receivable and Collection;

· Must possess effective communication and interpersonal skills required to interface with customers and members of

other departments;

· Participate actively on all required team meetings.

· Monitoring of CWT and proper coordinate with customer.

· Compliance with the work procedures & data privacy

· Performs other duties as assigned by direct superiors and managers.

· Bachelor's Degree in Accountancy or any related field;

· Preferably experience in logistic/ freight forwarding environment;

· Must have at least 1 years experience in Accounts Receivable and Collections;

· Knowledgeable in Microsoft Office especially in Excel;

· Ability to work in fast-paced environment with high performance quality;

· Proactive and capable to handle of responsibility;

· Strong analytical skills and attention to details;

· Able to work under pressure

WHAT WE OFFER

Bollore Logistics is proud to be an equal opportunities employer and places high importance on promoting diversity and inclusion in the organization. We embrace all people regardless of age, race, gender identity, sexual orientation, religion, nationality, marital status, political opinions or disability.

We are strongly committed to providing a safe working environment for our employees, free from violence, bullying, harassment, or threats.

Company Benefits:

• Medical Insurance
• Group Life Insurance
• Paid Leaves
• Medical and Optical Reimbursement
• Birthday Token

Position : Executive Assistant

Working Hours : 10 am - 7 pm EST

Salary Range : 800-1000 USD

ABOUT THE ROLE:

As an Executive Assistant, you play a pivotal role in supporting our client with both personal and business tasks, with a specific focus on managing their real estate portfolio. Your responsibilities include engaging with real estate investors through effective phone communication. Proficiency in essential tools such as Microsoft Office (Outlook, Excel, PowerPoint) and email is crucial. We value your ability to independently tackle tasks, demonstrating at least 1 year of experience in a similar role. As a go-getter, you'll thrive in our dynamic work environment, contributing to the client's success.

SCOPE OF WORK:

• Assist the client with personal and business tasks
• Support in managing real estate portfolio
• Engage in communication with real estate investors via phone calls
  

MINIMUM REQUIREMENTS:

• Proficienct in Microsoft Office (Outlook, Excel, PowerPoint)
• 1 year of relevant experience
• Ability to independently figure out tasks
• Proactive and self-motivated go-getter

1. Perform day-to-day accounts receivable transactions.
2. Maintain and update of the AR, including its subsidiary ledger and the Customer Master Data.
3. Schedule, process, and post customer payments in accordance with the Company’s established procedures.
4. Perform account reconciliations and analysis:

• Maintain accounts receivable customer files and records
• Monitor customer account details for non-payment, delayed payment, and other irregularities.
• Provide analysis on the significant movement of accounts receivable per Business Partner.
• Verifies validity of account discrepancies by obtaining and investigating information from sales team and customers.
• Provide top 10 list of Business Partner with high outstanding receivable balance and action plan to collect such receivables

1. Assist with the month-end closing by preparing and releasing the following monthly reports:

• Customer Receivable Aging
• Customer’s Statement of Account and/or Sales Invoice
• Collection Report
• A/R Monitoring Database
• Others (as requested by immediate supervisor)

1. Provide quarterly and monthly provision for Bad debts and trading terms accrual, respectively.
2. Ad hoc task/s as instructed by the immediate supervisor.

Who Are We Looking For?

This role is not a walk in the park. Rather, it’s an opportunity to leave your mark in the 

growth towards an 8-figure advisory firm. We’re in search of a proactive individual with topnotch organizational skills, capable of anticipating needs and serving as a dependable 

backbone to our CEO and executive team. Excellence is our benchmark. We’re looking for 

great, not good. Think of the discipline of Kobe Bryant combined with the tenacity of Serena 

Williams; if that resonates with your approach to administrative tasks, we want you!.

The Role

As our Executive & Personal Assistant, you are an indispensable pillar, ensuring seamless 

operations at the executive level. You will be the behind-the-scenes force enabling our 

CEO, leaders and C-suite teams we serve, to perform at their best

Key Responsibilities:

1. CEO Support:

• Streamline the CEO’s daily activities.

• Efficiently manage the CEO’s calendar and email inbox managing and triaging every 

email (familiarity with Slack, iMessage, Gmail, & Outlook Calendar).

• Assist in document and presentation preparations for sales, meetings, and marketing 

events.

• Coordinate detailed travel plans, including itineraries, agendas, and essential 

documents.

• Facilitate seamless communication between the CEO and integral team members

and clients.

2. Administrative Duties:

• Generate reports, memos, invoices, letters, and other vital documents.

• Oversee basic bookkeeping tasks. Generate invoices for clients and track timely 

payment.

• Process incoming emails and correspondences.

• Conduct research for various internal or external objectives.

• Offer general administrative support, including recording accurate meeting minutes.

• Organize company documents in shared folders

• Personal assistance for CEO, often time sensitive, such as booking personal 

appointments, purchasing gifts, and other needs as they come up.

3. Onboarding and Team Coordination:

• Prepare and manage confidentiality agreements for contractors; onboard clients, 

contractors and employees.

• Oversee new team member integration, including sharing onboarding processes and 

ensuring access to company platforms and channels.

• Monitor team & client birthdays and ensure timely acknowledgements as well as the 

arrangement of gifts

4. Event and Project Management:

• Lead the execution of off-site meetings, from planning to material procurement and 

conceptualizing creative giveaways.

• Drive projects aimed at enhancing client and employee satisfaction; derive insights 

from client feedback to strategize churn mitigation.

• Assist in the coordination of marketing needs and social media posts.

• Research and apply uses of AI to benefit business and assist in implementation.

5. Operations, Marketing and Business Development:

• Build and optimize processes, introducing proven workflows and tools for efficiency.

• Spearhead operations and marketing strategies and oversee implementation.

• Play an instrumental role in business development, from sales pitches to contract 

Negotiations.

6. Quality Assurance:

• Establish and maintain SOPs, playbooks, checklists, and more to guarantee 

consistent and high-quality service for all clients

Qualifications:

• 3 years minimum of experience as Virtual Assistant/EA
• Experience with  the ff tools
• Tools: Microsoft outlook, Zoom, Google workspace (required)
• Otter AI, Monday ( big plus)
• Familiar with mac/ have used mac ios products before
• Confident and proactive in suggesting and giving opinions

• Work where you want: 100% remote work policy according to US pacific time zone

hours.

• An exceptional team to work with you can learn from, have fun, and grow with.

• Learn with us: Company investment in employee growth.

• Grow with us: the ability to shape a young company’s trajectory and culture.

SpringBoard + Partners provides equal employment opportunities to all employees, 

contractors and applicants for employment and prohibits discrimination and harassment of 

any type without regard to race, color, religion, age, sex, national origin, disability status, 

genetics, protected veteran status, sexual orientation, gender identity or expression, or any 

other characteristic protected by federal, state or local laws. This policy applies to all terms 

and conditions of employment, including recruiting, hiring, placement, promotion, 

termination, layoff, recall, transfer, leaves of absence, compensation, and training

LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES

Position: Marketing Assistant

Working Hours: M-F; semi-flexible; 9am-5pm EST

Salary Range: up to 1500 USD

About the company: 

[Confidential Company] is the #1 bestselling brand of all-natural sports supplements, having served over 800,000 customers and sold 4 million bottles. Our success is rooted in our unwavering commitment to science, transparency, and honesty, coupled with our dedication to equipping individuals with the knowledge and tools to achieve their fitness goals faster. Our mission goes beyond selling supplements; it's about transforming the fitness industry for the better, one person at a time.

About the job:

We are currently seeking a dynamic Marketing Assistant to contribute to various administrative functions within our marketing department. In this role, you will play a pivotal part in scheduling social media posts, ensuring the smooth operation of social media ad campaigns, collecting and organizing statistics from various platforms, formatting blog posts using WordPress, and handling additional tasks as required. As a crucial member of our team, the Marketing Assistant will wear multiple hats and actively participate in diverse aspects of our marketing initiatives.

Duties and Responsibilities:

• Schedule social media posts by copying and pasting content from a database into scheduling software, and attaching relevant images.
• Monitor and ensure the proper functionality of social media ad campaigns.
• Gather statistics from various social media platforms and input them into tracking spreadsheets for analysis.
• Format blog posts using WordPress for optimal presentation and user engagement.
• Undertake various other tasks as needed within the marketing department.
• Wear multiple hats and actively participate in different facets of the marketing department.

• Minimum of 2 years of experience as a Marketing Assistant.
• Proficient in following instructions.
• Hands-on experience in formatting blog posts using WordPress.
• Great attention to detail.
• Extensive experience in social media marketing and management.