• The Administrative Assistant at U-BIX Corporation provides administrative support to the company and assists in ensuring the smooth operations of the office. This role requires experience in building administration and facility management.
• Responsibilities include managing office supplies and equipment, coordinating building maintenance and repairs, overseeing security and safety protocols, and assisting with general administrative tasks.
• Strong organizational and communication skills are essential for this position, as the Administrative Assistant will liaise with internal departments, external vendors, and building management.

• Prior experience in building administration or facility management.
• Excellent organizational and communication skills.
• Proficiency in MS Office applications.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Good problem-solving abilities.
• Ability to work independently and as part of a team.

Position : Admin Assistant

Client Name : Pulse Electrical

Working Hours : GMT+10 , 40hrs a week

Holidays : Flexible

Salary Range : $800- $1000

ABOUT THE COMPANY:

Please specify

ABOUT THE ROLE:

We are currently seeking an Admin Assistant to provide comprehensive support to our office staff in managing files, job reports, and images related to our ongoing projects. The ideal candidate will be a multitasking wizard, comfortable working within the Microsoft 365 environment, and bringing a high level of attention to detail to every task.

SCOPE OF WORK:

Utilizing tools within the Microsoft 365 environment, including SharePoint and Outlook.

Demonstrating intermediate Excel skills for efficient data management.

Saving and converting files to PDF format as needed.

Managing images and reports with a keen eye for detail.

Familiarity with Simpro, our job management system/CRM, is a big plus.

Exercising common sense and initiative in problem-solving.

MINIMUM REQUIREMENTS:

Proficiency in Microsoft 365 tools, SharePoint, and Outlook.

Intermediate Excel skills for effective data management.

Experience in saving and converting files to PDF format.

Ability to manage images and reports with a high level of detail.

Familiarity with Simpro or similar job management systems/CRMs (preferred but not mandatory).

A minimum of 3 years of experience in administrative support roles.

Strong common sense and initiative.

LOOKING FOR FILIPINO CANDIDATES WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES ONLY!

Job Title: Executive Assistant

Working Hours:  Mon-Fri, Flexible, with availability until 8 pm EST

Type of contract: Independent Contractor

Salary: 1200–1500 USD/month

Duties and Responsibilities:

• Calendar Management:
• Efficiently manage and organize daily schedules, appointments, and commitments.
• Anticipate and resolve scheduling conflicts to optimize the executive's time.
• Meeting Management:
• Coordinate and schedule internal and external meetings.
• Prepare meeting materials and agendas, ensuring all participants are well informed.
• Transcribing Meeting Notes:
• Accurately transcribe and organize notes from various meetings.
• Social Media Management:
• Schedule and manage social media posts.
• Engage with followers through comments and messages.
• Proactive Problem Solving:
• Anticipate needs and identify potential issues in advance.
• Take proactive measures to address and resolve challenges before they arise.
• Standard Operating Procedures (SOPs):
• Create and maintain Standard Operating Procedures to ensure efficient workflows.
• Keep documents up-to-date with any changes or improvements.
• Travel Coordination:
• Efficiently coordinate travel arrangements, including flights, accommodations, and transportation.
• Propose and book restaurants, and identify interesting events around specified locations.

• Experience:
• At least 2 years of experience as an Executive Assistant to the CEO
• Technical Proficiency:
• Familiarity with Office 365 and Google Suite.
• Comfortable using technology and adapting to new tools.
• Detail-Oriented:
• Ability to pay attention to the finer details and maintain accuracy.
• Self-Motivated:
• Proactive and able to work independently to accomplish tasks.
• Reliability and Thoroughness: 
• Dependable with a commitment to thorough and accurate work.
• Anticipatory Skills: 
• Capable of anticipating needs and addressing potential issues in advance.

• Communication Skills:
• Excellent written and verbal communication skills in English.
• Ability to communicate effectively with diverse individuals.

• 14 paid time-offs per year
• Budget of $50/month for any DTC e-commerce products on Shopify they want.
• Annual stipend to invest in continued education programs ($500/year)
• Licenses to creative and business software tools: Figma, Canva
• Access to a large, proprietary database of e-commerce technology and consumer trend data (worth $20k)

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:  Executive Assistant

Working Hours: 40 hours, Monday-Friday, 8 AM-5 PM, Eastern Standard Time

Salary Range: $800-$15000/month

About the Company 

The client's company is a fractional chief of staff agency designed to manage start-up founders' time and team. 

Duties and responsibilities: 

1. Client Management:

• Serve as the primary point of contact for assigned clients.
• Collaborate closely with the Chief of Staff to understand client needs and objectives.
• Coordinate and manage client communications, ensuring a high level of responsiveness and professionalism.

2. Research:

• Conduct market research and gather relevant information to support client projects.
• Provide insights and recommendations based on thorough research and analysis.

3. Administrative Support:

• Handle ad hoc administrative tasks for clients, including scheduling meetings, managing emails, and organizing documentation.
• Assist in maintaining organized client files and records.

4. Project Management:

• Support the planning and execution of client projects.
• Ensure project timelines are met and deliverables are of the highest quality.

• 3+ years of experience as a Virtual Assistant or similar position
• Bachelor’s Degree or equivalent work experience
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite or Google Workspace
• Familiarity with Slack and Notion is preferred
• Proven experience in executive support, administration, or project management is a must
• A genuine passion for contributing to the success of startup founders and executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Decision-making skills
• Great problem-solving skills with efficiency
• Can work independently
• Consumer Goods / CPG experience or familiarity is a PLUS

We are currently seeking a highly motivated and results-driven Account Executive to join our sales team at U-BIX Corporation. As an Account Executive, you will be responsible for identifying and acquiring new business opportunities, building and maintaining strong customer relationships, and achieving sales targets.

JOB DESCRIPTION:

• Identify and prospect potential customers through various channels such as cold calling, networking, and referrals.
• Understand customer needs and objectives, and recommend appropriate U-BIX products and solutions.
• Prepare and deliver sales presentations and proposals to potential clients.
• Negotiate and close sales deals, ensuring customer satisfaction and long-term relationships.
• Collaborate with internal teams to ensure smooth implementation and delivery of products and services to customers.
• Keep updated with industry trends, competitor activities, and market opportunities.

If you are a self-motivated individual with excellent communication and negotiation skills, and a proven track record in achieving sales targets, we would love to hear from you.

• Bachelor's degree in Business, Marketing, or related field.
• Prior experience in sales, preferably in the business-to-business (B2B) industry.
• Strong prospecting and networking skills.
• Excellent communication and presentation skills.
• Ability to build and maintain strong customer relationships.
• Proven track record in achieving sales targets.
• Proficient in MS Office and CRM software.

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: TBD

Holidays: TBD

Pay Range: USD 900 - 1,500 per month (depending on qualifications and skills)

Responsibilities

• Manage executives' calendars and schedule appointments.
• Coordinate travel arrangements and prepare itineraries.
• Keep a vigilant eye on the current activities and to-do lists of clients.
• Conduct research on various topics as assigned.
• Organize and maintain documents and files.
• Assist in preparing reports, presentations, and meeting materials.
• Conduct quick checks of payrolls to ensure accuracy and compliance.
• Collaborate with the finance team to resolve any discrepancies.
• Maintain an accurate and up-to-date record of employee vacations.
• Communicate with team members to coordinate and document leave requests.
• Listen to recorded calls and capture relevant notes.
• Summarize key points and action items discussed during calls.

• At least 3 years of previous experience as an Executive Assistant
• Proficient in Google Workspace, Outlook, Monday.com, and Xero
• Excellent organizational and multitasking skills
• Strong verbal and written communication skills
• Ability to prioritize tasks and work independently

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced ACCOUNTS PAYABLE SPECIALIST to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Accounts Payable Specialist will be responsible for managing the day-to-day processing of vendor invoices and payments, ensuring timely and accurate processing of invoices while maintaining a high level of accuracy and attention to detail.

• Drafting of invoices
• Processing of Stampli Card
• Review monthly statements
• Requesting of W9 forms
• Invoice verification

Monthly Salary: PHP 21,000

• Bachelor's degree in accounting or a related field.
• At least 6 months of experience in accounts payable.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Proficiency in Microsoft Excel/Google Sheets

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives

LOOKING FOR FILIPINO TALENTS RESIDING IN THE PHILIPPINES

Position                                           : Executive Assistant

Work Hours                                    : M-F 8:30 AM to 5:30 PM Central time

Pay Range                                       : $800 - $1500 per month

Are of Responsibility                    : Assist Directors in their Roles and Responsibilities; Data Management

Reports to                                       : Director

Company/Client Overview:

Our client in the US is an inclusive establishment that warmly welcomes Jews from all backgrounds and affiliations. The center embodies the belief in providing an open and accessible space for every individual, with the hope that its diverse programs act as welcoming gates for people to forge new connections, foster meaningful relationships, and find inspiration to contribute to the betterment of their communities.

Function: Provide high-level administrative support for directors to ensure they can efficiently accomplish key tasks and company initiatives. The Executive Assistant is responsible for managing the schedules and communications for directors. 

Duties include:

• Organizing email inboxes and working towards responding to all emails requiring a response — drafting emails when needed
• Managing calendars, setting up meetings and updating with workflow meetings and tasks
• Assisting directors with time management and task prioritization
• Collecting and keeping data current and organized in CRM

• Minimum of 2 years’ experience as an executive assistant
• High School degree
• PA diploma or certification is a plus

Skills requirement:

• Time management and ability to meet deadlines
• Verbal and written English communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Discretion and confidentiality

Other:

• Assist with research projects
• Assist with program planning and budgeting
• Oversee the performance of intern(s)
• Take minutes during meetings
• Format information for internal and external communication – memos, emails, presentations, reports

"LOOKING FOR A FILIPINO CURRENTLY RESIDING IN THE PHILIPPINES!!"

Working Hours : Monday to Friday, 9AM-4PM Pacific (1AM-8AM Manila)

Salary Range : 800-1200 USD

Holiday : TBD

Primary Responsibilities:

• Assist vendors, manufacturers, etc.
• Manage and maintain executives' calendars, including scheduling and coordinating meetings, conferences, and appointments
• Prepare and edit correspondence, memos, presentations, and reports for executives
• Act as a liaison between executives and clients, handling both internal and external communications
• Handle travel arrangements, including booking flights, hotels, and ground transportation
• Prepare and distribute meeting agendas, minutes, and other relevant materials
• Assist with event planning and coordination, including organizing conferences and corporate events
• Conduct research and provide support for special projects as assigned

•  At least 2-3 years of experience in an administrative or executive support role.
• Have experience working on start-up companies 
• Proficient in English with good to excellent verbal and written communication skills.
• Highly skilled in utilizing Google Suite applications, including Docs, Sheets, etc.
• Highly- organized and detail-oriented with a proven ability to manage multiple tasks and meet deadlines.
• Experience working in an e-commerce company is highly preferred
• Excellent organizational and multitasking abilities.
• Experience working in a remote environment, equipped with a reliable internet connection and a functional work setup.
• A proactive individual with a problem-solving mindset, able to work with minimal supervision.

Must have knowledge in using the following tools:

• Excel
• Google Calendar
• Slack

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

• In charge of all store fixed and non assets inventory

• Maintains and updates the company’s brands lease terms for renewal purposes.

• Prepare weekly messenger itinerary.

• Process quarterly ordering of office and store supplies

• Compile and update employee records (201 file)

• Assist in payroll preparation by providing relevant data (absences, leaves, etc.)

• Recording of Daily Time Record

• Process statutory payment monthly thru BPI Bizlink

• Process employee benefits such as product incentives in the form of IUP (item used for

personal)

• Coordinate with law office for legal documents requested.

• Collate and file all store permits.

• Manage inventory of all company assets

• Communicating with bank partners for tie up and deployment of payment facility in the

stores and other concerns.

• Coordinate with couriers (JRS and Lalamove) for the submission of monthly billing

• Accounting duties such as reconciling deposit pick-up billing vs. actual pick-ups slips

summary for both BDO and BPI

Basement, FMF Building, 126 Pioneer Street, Mandaluyong City. Tel no. 470-3228 Telefax No. 718-0961

STORE OPENING/ EVENTS:

• Prepares the brands contracts for new store openings, renewals and closure in coordination

with the Direct reports and malls leasing.

• Request from banks the payments terminals to be deployed to the stores

• Monitors all store supply inventories for replenishments.

• Monitor all inventory.

• Supplies Check list

• Assist with planning and execution of corporate selling events and Pop ups

• For Pop up Events: Assist in the preparation of all materials and supplies. Can be assigned

on assisting in the cash counter and if needed to work on weekends.

STORE CLOSURE:

• Coordinates and monitors the security deposit for refund with malls accounting/ finance

team

• Works closely with the Direct reports for contracts and other payments matters.

KPIs:

1. Account / Lease Contract Management

a. Monitoring of renewal contracts

b. Processing of refund of construction bonds after store constructions

c. Other mall matters & concerns

2. Office Management Up Keeping

3. Store Inventory of Fixed & Non-Assets

4. Communication Engagement

5. Attendance

#LI-RA1

About us

Indicia Worldwide is an insight and technology-led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brand's journey to market.

Purpose of the role

We are seeking a highly skilled and detail-oriented Central Service Consultant to join our dynamic team. In this role, you will play a crucial part in ensuring the robust compliance of procurement activities, managing various processes, and maintaining effective communication channels with internal & external stakeholders. The successful candidate will possess a combination of skills, knowledge, experience, and exposure to thrive in a fast-paced environment.

Responsibilities:

1. Compliance Assurance:

- Ensure robust compliance of all procurement activities.

- Verify documents to ensure alignment with placed orders as part of procurement activities.

- Conduct meticulous reviews to confirm accuracy, matching provided documents (e.g., invoices) with procurement order details.

- Identify and rectify discrepancies in documents submitted for invoice processing.

- Approve invoices and close orders post rectification of any errors.

2. Process Management and Stakeholder Liaison:

- Manage assigned processes and activities under the guidance of the Team Lead.

- Develop and adhere to Service Level Agreements (SLAs) as agreed with the business.

- Assist in internal or external audits and process transitions.

- Take ownership of assigned tasks, demonstrating a results-oriented approach.

- Work seamlessly in different environments, Build and maintain relationships with internal & external stakeholders.

- Proactively contact stakeholders to resolve any issues that may arise.

3. Reporting and Communication:

- Collate and disseminate reports to internal stakeholders.

- Build relationships and develop communication channels to ensure a smooth workflow and liaison between internal stakeholders.

4. Continuous Improvement:

- Suggest and assist in the implementation of new and improved processes.

- Provide professional support for Order Closure processes in collaboration with internal stakeholders.

- Develop and maintain relationships with internal stakeholders to enhance overall efficiency.

5. Support Functions:

- Provide support in information processing and reporting.

- Monitor and contribute to internal initiatives aimed at improving overall operations.

Skills, knowledge, experience and exposure

• Fluency in English and any of the following foreign languages (Thai, Chinese, Vietnamese, Bahasa, etc)
• Fresh Graduates only, bachelor's degree in Finance, Accounting or a related field.
• Knowledge of printed media, materials, point of sale material, signage, etc. (not mandatory)

The mindset to navigate the role

• High attention to detail
• Analytical mind and able to understand and explain complex processes
• Process oriented

The softer skills that we believe will help you thrive in this role:

• Enthusiastic, diligent, and willing to learn
• Carry out tasks with a high degree of accuracy
• Ability to work autonomously and with little direction
• Works well under pressure and to deadlines
• Suggest and assist in the implementation of new and improved processes.

Role Requirements

The hybrid work model applies to this role which requires to come to the office in Makati - Manila whenever needed. You will be expected to perform in a flexible environment but ensuring delivery.

Company Background

The company is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.

Role Overview

They are looking for an Executive Assistant to perform a variety of administrative tasks and support the company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to executive members.

Responsibilities

• Provide comprehensive support to executives, alleviating their workloads through efficient handling of administrative tasks.
• Manage bookkeeping duties, ensuring accurate and organized financial records.
• Schedule and coordinate executive calendars, including booking meetings and arranging travel arrangements.
• Conduct initial cold outreach to clients and stakeholders, representing the executive's office professionally.
• Act as a liaison between executives and clients, ensuring seamless communication and coordination.
• Demonstrate excellent written communication skills for drafting emails, memos, and other correspondence.
• Facilitate smooth internal and external coordination, promoting effective teamwork.
• Utilize G Suite, Notion, and other basic tools proficiently to streamline workflows.

• Proven experience in a supportive role, preferably as an executive assistant or in a similar capacity.
• Familiarity or experience with working with AI tools.
• Must be highly skilled in research, putting together databases and information.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficient in basic bookkeeping tasks and financial record management.
• Exceptional calendar management and scheduling abilities.
• Excellent written communication skills with a keen eye for detail.
• Strong verbal communication skills, maintaining a professional and friendly tone.
• Experience in coordinating and booking travel arrangements.
• Capability to handle initial cold outreach to clients and partners.
• Proficiency in using G Suite, Notion, and other essential office tools.
• Ability to adapt to a dynamic work environment and alleviate the workload of the executive team effectively.
• Honest and truthful with a commitment to ethical conduct.
• Demonstrates strong values and integrity in professional interactions.
• Possesses a "figure it out" mindset, adept at navigating challenges independently.
• Exhibits a proactive approach to problem-solving and a can-do attitude.
• Embraces a growth mindset, displaying a willingness to learn and adapt.
• Thrives in an environment that encourages continuous improvement and development.

• Fully-remote work
• Competitive market rate
• Flexible shift (2-3 hours EST overlap).

ONLY OPEN TO FILIPIO CANDIDATES

Position: Executive Assistant & Marketing Project Data Entry Specialist

Work Hours (Client): EST, 9am to 5pm, M-F

Work Hours (MNL): MNL, 10pm to 6am, M-F

Pay Range: $800-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Monkey Crayon Media is an innovative ad agency committed to delivering creative and impactful marketing solutions. We value creto bring out the best in our team and our clients.

The Role: We are seeking a versatile and dedicated individual to join our team as an Executive Assistant & Marketing Project Data Entry Specialist. This hybrid role is designed to support the dynamic needs of our two owners and contribute to the data-driven backbone of our marketing projects.

Duties and Responsibilities:

Executive Assistant Duties:

• Provide comprehensive administrative support to the two owners, including schedule management, correspondence, and travel arrangements.

• Prepare and organize documents, presentations, and meeting materials.

• Manage and prioritize multiple tasks efficiently, ensuring smooth operations of the owners' daily activities.

Marketing Project Data Entry Specialist Duties:

• Accurately enter, update, and maintain marketing project data in our systems.

• Assist in the preparation of reports and analysis for marketing strategies.

• Coordinate with our fulfillment vendors to ensure accuracy, consistency, and hit deadlines.

• Contribute to the development of our written/recorded training material and SOPs.

Minimum Requirements:

• • Proven experience as an executive assistant, administrative assistant, or in a relevant role.
• • Strong proficiency in MS Office, data entry software (we use Trello), and digital communication tools.
• • Excellent organizational and time management skills.
• • Outstanding written and verbal communication abilities.
• • Attention to detail and a commitment to accuracy.
• • Ability to handle confidential information with discretion.
• • background in a marketing advertising firm would be preferred

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Executive Assistant

Working Hours: Mondays to Fridays, 8 AM - 4:30 PM Eastern Standard Time (subject to change)

Salary Range: $900-$1,000/month

About the Company 

This company specializes in relocating residents to affordable housing communities that are undergoing rehabilitation. Our experienced team understands the unique challenges that come with these types of relocations and works to make the process as seamless as possible for those involved

About the role

The ideal candidate is capable of communicating on a daily basis, is excellent in project management, and can work independently.

Duties and responsibilities: 

• Answer calls promptly
• Learn about the business
• Identify customer needs, resolving customer’s concerns in a timely manner
• Maintain Database
• Answering customer questions via call and email
• Data entry for reporting

• 2-3 years of experience as an Executive Assistant or similar position
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite (especially Excel) and/or Google Suite
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Great problem-solving skills with efficiency
• Can work independently
• Self-led and confident 

Who We’re Looking For

We're looking for a detail-oriented individual with excellent interpersonal and communication skills. You're a problem-solver with a strong work ethic, able to handle sensitive information with discretion and maintain a high level of confidentiality. You thrive in a fast-paced environment and can manage multiple tasks simultaneously while maintaining your poise and professionalism. You will primarily act as the executive assistant to the CEO, as well as support the Chief of Staff. You will report to the Chief of Staff.

What You’ll Do

• Administrative Support: Manage and maintain executives' schedules, appointments, and travel arrangements, along with virtual travel support.
• Communication Management: Act as the point of contact between executives and employees/clients. Manage incoming and outgoing communication, including emails, Twitter DMs, etc.
• Data Entry and Maintenance: Accurately input data into various databases, spreadsheets, and systems. Update and maintain existing records to ensure data integrity. Perform regular data cleansing and validation procedures.
• Documentation and Reporting: Maintain comprehensive and organized records of tasks and activities. Generate reports and summaries as required.

What You’ll Bring

• 4+ years experience as an executive assistant or in a similar administrative support role.
• Proficiency in G-Suite, Slack, Notion, and other productivity tools.
• Familiarity with CRM and ATS platforms or ability to learn.
• Exceptional time management and organizational skills, with the ability to prioritize and manage multiple tasks.
• Strong written and verbal communication skills, including the ability to draft professional correspondence.
• Discretion and confidentiality when handling sensitive information.
• Ability to anticipate needs and take initiative to ensure the executives' schedules and projects run smoothly.
• A positive attitude, flexibility, and adaptability in a rapidly changing environment.

What You’ll Get

• You'll work with a dynamic team in a creative and fast-paced environment.
• You'll get a great salary and time off.
• You'll get to work remotely from wherever you want! (As long as it has reliable WiFi and hopefully a comfortable place for you to work)
• You'll be challenged by ever-evolving solutions to our clients and their customer's needs.

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: Monday to Friday, 9:00 AM to 5:00 PM EST | 10:00 PM to 6:00 AM Philippine Standard Time (with flexibility depending on the client's needs)

Holidays: Flexible

Pay Range: USD 900 - 1,500 per month (depending on qualifications and skills)

Responsibilities:

PHASE 1

• Get imbedded in email inbox

• Create a triage system for email

• Folder emails that don’t need attention

• Develop a prioritization / action item summary from all emails received on a daily basis
• Feedback will be provided on that list for the next day actions
• Based on action list
• Schedule meetings and calls
• Book travel
• Keep large proactive projects top of mind
• Gift purchasing and other helpful tasks
• Specific Examples
• Signing routine documents
• Maintaining contact information
• Research Chase workforce development – allotting 15 hours for studying for series 7
• Schedule volunteer activities
• Send holiday gifts
• Assist in the logistics or planning of company events
• Triage 100+ emails daily
• Book flights and hotels for approximately 40-50 trips annually
• Schedule and track approximately 25 meetings weekly

PHASE 2

• Develop system for touching base to ensure high priority items receive attention
• Providing feedback on how to improve systems or process
• Help CEO and team with projects
• Event planning
• Travel
• Organization
• Meal ordering
• Fundraising / new deal pipeline management / follow up
• Scheduling calls / meetings
• Populating data rooms with information
• Basic research
• Powerpoint / Word / Email projects
• Design
• Drafting content
• Investor relations
• Work with team to organize the business
• All legal documents
• Regulatory information, including FEINs, bank account info, etc.

PHASE 3

• Move towards efficiency
• Bring learnings and think about ways to improve processes

Qualitative attributes we are looking for:

• Transparency
• Grit
• Take Ownership
• Team Oriented
• Think Differently
• Must be detail oriented and a self-starter
• Problem solving orientation

• At least 2 years of experience as an Executive Assistant supporting a foreign client
• Excellent verbal and written communication skills
• Proficient in Microsoft Office 365 (specifically MS Outlook, PowerPoint, Word, Excel, and OneDrive), Canva, and any CRM tool
• Comfort and interest in artificial intelligence and social media expertise is preferred

LOOKING FOR FILIPINO CITIZEN BASED IN THE PHILIPPINES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : Executive Assistant

Work Hours : Flexible throughout the week but always available. Total hours will average 48 hours a week, and they will need to be available on weekends; in UK timezone.

Holidays : UK Holiday

Pay Range : $ 1,500 - 2,000 per month

Duties and Responsibilities:

• Conserves executives' time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; and initiating telecommunications.
• Manages complex and changing diaries, including scheduling, and negotiating appointments and meetings.
• Organizing associated and supporting documentation.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Coordinates and supports effective meeting organization and management while collecting key and detailed minutes, tasks, and deliverables and distributing these accordingly.
• Prepares and oversees the delivery of Business performance reports by collecting and analysing information.
• Provides historical reference by developing and utilising filing and retrieval systems; recording and distributing meeting discussions.
• Maintains and oversees filing and file systems for recording and storing information in a meticulous and detailed manner.
• Contributes to all team efforts by accomplishing related results as needed. Bringing
• communication and structure to the Business is essential to the role of a personal assistant.

• Minimum 2 years of experience
• Good to Excellent written and communication skills;
• Tools:  Office 365, Sharepoint, Teams, Trello (big plus), or similar tools to Trello, and Excel.
• Capable of interfacing with numerous people at every level of the company.
• Experience with typing correspondences, including minutes, emails, letters, memos.
• Expertise in: Reporting Skills, Supply Management, Scheduling, Organization, and Time Management. Presentation Skills, Equipment Maintenance, and Travel Logistics.

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced Accounts Payable Specialist to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Accounts Payable Specialist will be responsible for managing the day-to-day processing of vendor invoices and payments, ensuring timely and accurate processing of invoices while maintaining a high level of accuracy and attention to detail.

Responsibilities:

• Invoice processing and payment
• Most invoices go to the property managers and they upload into system, Agents need to review, approve, check GL codes.
• able to actually issues payments as well via a check PDF.
• If there are issues with an invoice or questions the Agents will need to communicate directly with the property managers and vendors, they will never have to talk directly with residents or customers.

• Bachelor's degree in accounting or a related field.
• At least 6 months of experience in accounts payable.
• Detailed oriented and organized
• Excellent communication and interpersonal skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Strong problem-solving skills and ability to work independently and as part of a team.

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives

WHAT YOU’LL LIKE ABOUT US 

• Great company culture! Our diverse backgrounds, commitment, and passion are the things that make us great. 
• We geek out on new ideas, proposals, and anything that will positively impact our clients and of course, you!
• We’ve got training sessions in store to help you level up your skill set. 
• With you on Boldr’s side, we’ll tackle social responsibility initiatives together.
• We have rest and relaxation benefits. (You’ll have ample time to travel wherever you please! And we’ll want to hear all about your stories when you get back to the office.)
• We also cap off every week with a bit (a lot) of competitive board games.

WHAT IS YOUR ROLE

As an Accounts Receivable Specialist your responsibilities and duties include overseeing age receivables, invoicing, and client reporting work associated with the company.  You will perform the monthly invoicing and the age receivable duties, this will include but is not limited to the accounting entries, reconciling, distributing the customer invoices, and ensuring the cash collection in a timely manner. .. You will function as a key part of the company’s finance team. Your main priority is to maintain and improve our client experience. You are also expected to provide additional support to management during audits or other busy time.

WHY DO WE WANT YOU

We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic and Authentic.

WHAT WILL YOU DO

Accounts Receivable

• Send invoices and communicate with clients and customers to request and arrange payments
• Manage collection efforts and associated functions
• Send statement to outstanding customers
• Recording and tracking payments in databases and accounting software
• Perform account reconciliations in a timely and accurate manner
• Interact with customers to resolve outstanding issues
• Reconcile A/R to the G/L
• Perform weekly accounts receivable aging report
• Work with the CX department on profitability and other ad hoc reporting

Accounting

• Maintaining bookkeeping databases and spreadsheets, updating information as needed
• Creating reports and balance sheets that document overall profits and losses
• Analyze financial data and ensure compliance 
• Continuous evaluation of current policies and recommendations for process improvements
• Handle sensitive information in a confidential manner
• Provide support for internal and external audits
• Investigating and resolving any irregularities or inquiries
• Assisting in general financial management and analysis
• Execute a variety of financial procedures, including 
• Month-end and year-end closings
• Cash flow reports
• Monthly financial and management reports

In addition, other clerical and administrative duties as required are to be expected.

WHAT WE’LL LIKE ABOUT YOU

 YOU ARE…

• Curious and authentic, just like us! #beboldr 
• An analytical and critical thinker, with an eye for even the most minute of details
• Passionate about client satisfaction 
• Proactive and self-motivated
• Strongly interested in learning new ideas, processes, and unique requirements. On top of that, you’re willing to share your skills and talents with the team. 
• Amenable to work at night (Preferably 9pm to 6am)
• Able to handle and prioritize multiple tasks and meet deadlines.
• Highly self-motivated and can work with minimal supervision.
• Able to maintain confidentiality and exercise extreme discretion.
• Honest and Trustworthy.
• Able to adapt to change and learn quickly

YOU HAVE…

• At minimum, an associate's degree in Accounting or related field.
• 3-  years of experience with collections, invoicing, and general accounting.
• Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure.
• Strong attention to detail with a dedication to accuracy.
• Knowledge of GAAP and basic accounting principles.
• Expert project management and organizational skills.
• Advanced computer skills and proficiency with financial management software such as Xero, Bill.com, and Hubspot would be a plus. 
• The ability to handle external clients (over 100 clients per month).
  
  
  
  

• Private Health Insurance
• Paid Time Off
• Work From Home
• Training & Development
• Mental Health Program
• Philhealth Coverage
• Philhealth Coverage

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: Executive Assistant

Salary Range: $800 - $1200 per month (DOE)

Working hours: Monday to Friday, Flexible; total of 40 hours/5 days a week;  Overlapping two hours between 3-5 PM EST

Join our dynamic team! We are seeking a skilled Executive Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Duties and Responsibilities:

● Help out with a variety of business / personal tasks. The scope would be purely administrative to start but could expand over time as familiarity/trust builds.

● Manage executive calendars, including scheduling meetings, conference calls, and appointments

● Coordinate travel arrangements, including booking flights, hotels, and ground transportation

● Prepare and distribute meeting agendas, take minutes, and organize necessary materials

● Screen and direct phone calls and emails, responding where appropriate

● Draft, proofread, and edit correspondence, reports, and other documents

● Assist with the preparation and organization of presentations and reports

● Conduct research on various topics and compile information into useful and organized formats

● Organize and maintain both digital and physical files and records

● Handle sensitive and confidential information with discretion and maintain strict confidentiality at

all times

● Anticipate and proactively address the needs of executives to ensure their time is maximized

effectively.

• At least 2 years of proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in office software (e.g., MS Office, Google Workspace).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Detail-oriented with a proactive and problem-solving mindset.
• Discretion and confidentiality in handling sensitive information.

LOOKING FOR FILIPINOS AND PHILIPPINE-BASED CANDIDATES

Position: Executive Assistant

Work Hours: Mon. to Fri. 9:00 AM – 6:00 PM EST | 10:00 PM – 7:00 AM Phil Time

Pay Range: $900 - $1600 monthly

The client is a multi-time CEO about to start a new company who needs an EA for typical CEO tasks including personal tasks.

• Email management - reviewing and managing the CEO's email,
• Calendar management; scheduling both professional and personal appointments -
• Manage bills
• Doing basic research

• Has at least five (5) years of relevant work experience
• Has excellent communication skills
• Proficient in Google, Mail, Calendar, and Spreadsheet
• Proficient in Notion is an advantage but not a requirement
• Strong organizational skills

Job Title: Executive Assistant

Schedule: Monday to Friday / US Timezone

Salary Range: $800 - $1500

• Provide comprehensive support to two managing directors, such as managing schedules, coordinating meetings, and ensuring seamless communication.
• Drive projects to support our investing initiatives, events planning, and firm operations.
• Assist in planning and coordination of various firm events.
• Handle routine administrative tasks like data entry, file management, and documentation.
• Assist with other duties and special projects as needed.

• 2-3 years of proven experience as an executive assistant.

• Familiarity with office management procedures and basic accounting principles.
• Excellent organizational and time management skills.
• Proficient with office management software like MS Office (Word, Excel, and Outlook) and project management tools.
• Ability to take initiative, multitask, and work under pressure.
• Exceptional interpersonal and communication skills.

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced Accounts Receivable to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Responsibilities

• Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
• Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Preparing bills receivable, invoices and bank deposits

Office Location: 8th Floor Zentrum 500 Shaw Boulevard, Mandaluyong City (On-site)

• Background with Account Receivable
• Proficient in Microsoft Excel
• Knowledge in utilizing excel and similar worksheets (pivots, vlookup)
• Has accounting background; either took accounting courses or had previous job experience related to reconciliations and GL balancing
• Good command of English language
• Detail-oriented

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Stong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all-inclusive environment where everyone thrives

WHO ARE WE?

Kaliber is a performance marketing agency & consultancy composed of passionate digital marketers that offer thought leadership, world-class strategy, and execution for our fast-growth clients. We take major pride in learning & development for our team, sharing over $500M experience in digital advertising. Kaliber has a diverse portfolio of clients, a team of over 30 performance experts across 6 countries, and a welcoming company culture.

ABOUT THE ROLE

As an Account Executive, you will be an integral part of the client services team, focusing on building and maintaining client relationships and helping contribute to business revenue growth. This role provides an opportunity for professional development within the client services department. As you progress in your role as an Account Executive, you will have the opportunity to build relationships with clients who are newer to our portfolio.

RESPONSIBILITIES

Client Management and Development (50%)

• Assist account managers in managing existing client accounts and developing strategies to meet sales targets
• Collaborate on sales presentations, pitch decks, and proposals
• Establish and maintain strong relationships with clients, acting as a reliable point of contact
• Attend to client needs, collect feedback, and convey information to the account managers
• Stay updated on industry trends, competitor activities, and market dynamics, and help contribute and support client objective insights and ideas based on research to enhance strategies
• Assist with the preparation of monthly client invoicing
• Help account managers prepare and lead effective and insightful client meetings (weekly, fortnightly, and/or monthly)
• Drive revenue growth by identifying opportunities to sell additional services based on the needs of clients
• Opportunity to grow new relationships with emerging clients

Delivery Management (50%)

• Ensuring the team’s adherence to the correct processes and following best practices, maintaining accountability and ownership
• Focus on campaign results to measure the success and outcomes of campaign activities by helping to monitor budgets, performance pacing, and flagging risks with the team
• Work closely with the performance marketing team to maintain project status updates so as to identify potential issues and/or opportunities within or related to the project.

Qualification and Experience

• 1-2 years of experience in client servicing, with Digital Marketing Agency experience preferred
• Possess a strong understanding of Digital Media and common performance channels

Technical and Soft Skills

• Possess excellent oral and written communication skills for sales presentation/quotation and proposal preparation
• Natural relationship builder and able to manage difficult conversations and expectations
• Possess project management skills
• Experience in using Project Management software (preferably ClickUp)
• Excellent written and spoken interpersonal skills; with exceptional presentation skills and can clearly articulate your ideas, designs, and suggestions
• You pay strong attention to detail and have a keen eye for aesthetics
• You are a strong team player who can collaborate effectively with different stakeholders

Personality Traits

• Demonstrates Kaliber’s core values — transparent, communicative, people-centric, and possesses expertise in ones craft
• Engages proactively within a team environment
• Ability to use initiative and work without a high level of supervision
• Ambition to understand the business and what drives performance
• Excellent attention to detail
• Ability to work in a fast-paced environment
• Quality driven, consistently aims to uphold high standards
• Maintains strict discretion and confidentiality
• Ability to navigate matrixed relationships, manage numerous partners, and coordinate resources to deliver desired outcomes

• Hybrid - Remote Team
• Flexible working hours
• Fast-growing startup company
• Friendly work environment
• Paid time off, including sick leaves and emergency leaves
• Provision for company-owned laptop
• Opportunities to develop into senior management roles
• and more!

NOTE: We are looking for candidates who are open to a hybrid, but flexible working set-up!

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Executive Assistant/Chief of Staff

Work Hours: M-F; 9:00 AM-5:00 PM Central Time/11:00 PM-7:00 AM PH Time

Salary: 1,300-1,800 USD per month

About the Job:

Executive Assistant with self-directed advancement. The successful candidate will handle administrative and project management tasks.

Duties and Responsibilities:

• Maintain/update data in HubSpot.
• Maintain/update database in Airtable.
• Daily project management (calls with providers and clients) and updates in Asana.
• Tracking scorecards and measurables for reporting.
• Managing calendar and scheduling.
• Documenting processes and procedures (AORs and SOPs).
• Create and document SOPs in the Handbook.
• Provide administrative support (professionally and personally).
• Interact with clients and vendors.
• Perform general research, and create reports.
• Implement and execute operations processes.
• CRM (Hubspot) data integrity.
• Contract and order management (more task management than project management).
• Help with company procedures.
• Assist with hiring (job descriptions, interviews, shortlisting, etc.) 

• 2-3 years of relevant experience in the role.

• Excellent English spoken and written.
• Has experience working as an EA (ideally with a larger company with structure, and also with the owner/founder using an EA for the first time).
• Has done this using Google Workspace for email and calendaring with executives.
• Has used project management tools like Asana and HubSpot.
• Has been working in the US time zone.
• University educated; Bachelor's level of education is important, sophisticated, and cosmopolitan.
• Appropriate computing resources, internet, and backups are required.

Ideal/Preferred:

• Tools: Slack, Zoom, Canva, DocuSign, Loom, and Airtable.
• Background in Engineering and Legal (or potentially paralegal).

Personality/Attitude/Culture Preference:

• Needs to have high attention to detail, be self-starting, self-motivated, highly accountable, resourceful, highly independent, self-directing, experienced, and a capacity+drive to learn and advance.