Major Duties and Responsibilities

• Book vendor invoices
• Match amounts in proprietary A/P system to vendor invoices
• Prepare and issue schedules of payments
• Update vendor statements
• Reconcile and resolve problem invoices
• Build key relationships with vendors in order to quickly resolve invoice issues
• File invoices, statements and any accounting related documents when necessary
• Support Accounting Department with miscellaneous projects and assignments
• Assist Manager with audit proof of cash and fixed asset reconciliation
• File PnL reporting • Prepare all documentation as required for external and internal audits
• Deal with any risk areas identified for internal control
• Be a back up to the manager
• Guide and mentor accountants with accounting operations and resolution
• Administrative tasks; filing banking, insurance, legal documents
• Payroll preparation
• Monitor whole AP team performance.
• Prepare all the pushdown entry to the branch (incentive, customers rebate, CFS destination, Claims & goodwill, PPL)
• Ensure all receive AP Invoice was recorded in expo accounting.
• Complete booking of DS Revenue and Cost
• Trucking LCL posting of entry.
• Posting of payments
• Posting/approval of RI
• Review of SP SOA

Support Accounting Manager to all major tasks:

• Accounting project (Tax office CAS approval, Implementation of local system,)
• Tax office audit
• Yealy External audit
• Interna Audit ( Regional/CHQ)
• Assist to implement new accounting guidance, policies, and tools!
• AP Automation
• Online Banking
• Process Improvement

Month-end deliverables:

• Balance sheet schedules,
• Leases recon,
• RRM monitoring
• Review Bank recon schedules
• Income and non- income tax schedule
• Revenue recognition
• GL Compare analysis and entry.

• In charge of issuance of approved government receipts.
• Scanning & labelling of receipts and other supporting documents.
• Preparation of daily collection report.
• Monitoring of AR payment mailbox.
• Monthly GL reconciliation.
• Monthly bank reconciliation.
• Releasing of checks to Service Provider

• Send updated customers SOA on a weekly basis.
• Verify & record payment of customers.
• Reconcile client balances to ensure data integrity
• Response to customers concern and resolve any issue that may arise.
• Ability to handle difficult customer.
• Analytical and can work under pressure.
• Timely collection and recording of tax certificate.
• Preparing collection/payment details.
• Alternate Cashier.
• Ability to propose solution to all problem encountered
• Maintaining accounts receivable files & record.
• Performing bank reconciliations & monthly GL analysis.
• Taking up additional tasks that may be assigned to meet Departmental requirements.

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are currently looking for a Review Admin to work as part of a team providing support to lawyers and paralegals in the preparation of necessary documents for review and drafting. Candidates must have a solid understanding of confidentiality and data protection practices. The ultimate goal is to maintain the company's records and ensure that clients' expectations are managed effectively.

Duties include:

• Primary reviewing the contract coming from the client, ensures that the client's request is serviceable by the company.
• Thoroughly review and analyze contracts to identify errors, inconsistencies, or potential risks.
• Assess the legal and financial implications of contract terms and conditions.
• Ensure compliance with applicable laws and regulations.
• Maintain accurate and organized contract records and documentation.
• Coordinate with various stakeholders, such as legal teams or department heads, to address any contract-related concerns or issues.
• Provide assistance and support dispute resolution processes.
• Stay updated with changes in relevant laws or industry regulations that may impact contract reviews.
• Maintain confidentiality and adhere to ethical standards when handling sensitive contract information.
• Perform other tasks assigned by Management

Position: Executive Assistant

Working Hours: Monday - Friday; Dubai Office Hours

Salary Range:  USD 900 - 1500/month

Tasks:

• Attend and document all meetings, sharing comprehensive notes in the designated application.
• Schedule follow-up meetings and update relevant Excel sheets for tracking purposes.
• Handle travel arrangements, including booking holidays, flights, and hotels, ensuring an efficient itinerary.
• Procure miscellaneous items as needed, such as a laptop sleeve or specific attire, by researching, ordering, and managing the purchasing process.
• Organize and prioritize tasks in Asana, providing daily reminders to ensure a streamlined workflow.
• Manage email access, reviewing and adding important correspondence to the Asana board.
• Undertake simple graphic design and Canva work for various projects.
• Coordinate and curate LinkedIn content generated from podcasts.
• Oversee properties in the UK, handling fees, and following up on tax-related matters.
• Maintain and update Excel sheets for end-of-month stock purchases.
• Compile a checklist of pre-travel tasks and research potential sales offers.
• Review basic legal documents, flagging any concerns or discrepancies.
• Facilitate communication and coordination between the individual and various companies.

Qualifications:

• At least 1 year of experience as an Executive Assistant
• Proficient in Office 365, Asana, and Canva.
• Seeking a dynamic individual with a vibrant and enthusiastic approach to work.
• Eager to welcome individuals who are ambitious, motivated, and ready to tackle challenges head-on.
• A versatile role designed for someone with a proactive mindset and a hunger for professional growth.

Just imagine your future with us…

At Aurecon we see the future through a very different lens. Do you?

Innovation, eminence, and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best?

We are. Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity.

What will you do?

The Accounts Receivable & Credit Officer will ensure all receipts are processed accurately and within a timely manner. This role will work with the Accounts Receivable Team Leader in delivering service quality and customer satisfaction for the Shared Services Finance function in accordance with agreed KPIs.

AR Officer Duties

• Process bank statement receipts on a daily basis
• Process incoming cheques received by Aurecon local offices
• Ensure all Unidentified Receipts are allocated
• Issue AR Manual invoices from requests
• Update AR reports; Employee Recoverable and Unidentified
• Recover Unclaimed Monies related to the company
• Clear the AR Email Inbox; resolve queries, file remittances, and admin tasks
• Assist Bank reconciliation officers & accountants with banking queries
• Complete month-end tasks and reports
• Update AR documentation
• Support and promote process efficiency system improvement
• Inform management if identifying internal control and company policy breaches
• Provide feedback and support to management
• Assist with ad-hoc duties, tasks, when required.

Credit Officer Duties

• Delivery of invoices to clients electronically on day of issue
• Initial follow up of invoices after 7 days to ensure client has received the invoice and requires no further information or assistance
• Source additional information if requested to do so by the client
• Friendly Reminder that payment has not been received, where payment due date is missed by 2 days
• Demonstrate the ability to disseminate information for inclusion in the Aurecon Client Credit Risk Assessment Form (C-CRAF) for approval under the Delegation of Authority.
• Ordering of Credit Reports from Credit Reporting agencies.
• New client registration and management of information in the client database.
• New and reactivated Client Global reporting and audit.
• Monitoring and maintenance of clients inactive > 12 months as required under the Credit Policy.
• Working Capital Reporting and analysis for Credit Limit recommendation with appropriate DOA approval.
• Extended Terms reporting and ensuring approval is renewed when expired.
• Other duties as requested from time to time.

Training and Performance Development (within the Shared Services Finance Team)

• Work with the Accounts Receivable Team Leader to meet agreed training and performance development goals
• Actively work to achieve set goals
• Identify any knowledge gaps and escalate concerns to the Accounts Receivable Team Leader

What can you bring to the team?

Firstly, strong sense of responsibility, flexibility, and adaptability to varying request. Demonstrate excellent time management and organisational skills. And as part of a new team, you will have the opportunity to shape this role and have input into how we evolve it over time to WOW our employees and make an even bigger impact on the world. You will also need the following:

• Knowledge and experience in the use of Service Management systems / tools (desirable)
• Experience in a global shared services organisation and commercial environment (desirable)
• Intermediate computer literacy in MS Word and MS Excel
• Experience working in an accounts receivable / credit control role within a Finance function
• Experience in quality assurance, reporting and analytics
• Possess basic understanding of accounting principles
• Possess basic understanding of reconciliations
• Experience in Credit systems and processes
• Possess general knowledge of various Country Tax laws, including VAT/GST and WHT.

Our Aurecon Attributes describe the types of people we bring together for clients. We don’t expect you to have all eight of the attributes, but one that is unique to you.

Finally, we value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About Us

We’ve re-imagined engineering.

Aurecon is an engineering and infrastructure advisory company, but not as you know it!

For a start, our clients’ ideas drive what we do. Drawing on our deep pool of expertise, we co-create innovative solutions with our clients to some of the world’s most complex challenges. And through a range of unique creative processes and skills, we work to re-imagine, shape and design a better future.

We listen deeply and intently, which helps us see opportunities, possibilities and potential that others can’t.

Think engineering. Think again.

Want to know more?

You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website.

If you are intrigued or excited by what you have read, then we want to hear from you. Apply now!

Responsibilities (how we will measure success

• Preparation and sending of Daily email monitoring summary
• Preparation and sending of periodic reminders to clients
• Checking and processing of MAS Consultation Paper
• Updating MASNET Circular Check file when there are new circulars/announcements receive.
• Updating MAS Updates tracker
• Preparation and sending of Monday meeting agenda / upcoming L&E topics
• Host Company meeting – share screen and show leave calendar, AR, and Powerpoint
• Host External & Internal Training
• Checking and finalizing training attendance using snips, Teams attendance report, and recording using Attendee Summary excel file
• Processing of training certificates

Position Purpose: A brief statement/summary of the primary purpose of the role

Reporting to the Sales Manager, the Sales Assistant is responsible for providing sales

administration and support to the Sales Executives and Sales Manager.

Main Responsibilities and Duties: Detail the main activities and responsibilities involved

Areas of direct responsibility:

· Administration support to sales team

· Sales data entry including bookings

· Internal emails

· Preparation of sales reports including campaign & client tracking reports using Excel and

various systems

Administration Duties:

· Assist sales team with creating sales proposals for clients

· Sales data entry: Receive and process new booking schedules for clients from sales team

· Timely processing of booking changes

· Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced

· Complete check at month end of any spots not transmitted, prior to invoicing

· Prepare reports pre and post client campaigns to support client results delivery, using excel

and other various systems

· Monitor and Coordinate material changes. Retrieve requested information from IBMS.

· Coordinate the filler lists for sales office each week

· Prepare regular reports for available airtime for sales

· Prepare monthly share reports for sales team

· Communicate clearly and concisely with and assist sales team members and other seven

employees as required over email, Microsoft teams, cisco jabber.

General:

· Other duties as reasonably directed.

· Follow company policies and procedures.

· Take all reasonable care to ensure that your actions or omissions do not impact on the health

and safety of yourself and others in the workplace.

· Ensure that co-workers are treated respectfully and without any form of discrimination,

harassment or victimisation.

· Be a positive, willing and adaptable member of the team at all times.

Join the A-Team and experience the A-Life!

As TSA’s Accounts Payable Officer, you will be responsible for managing the financial obligations of the company by overseeing the payment of invoices and ensuring that all financial transactions related to the company's expenses are processed accurately and in a timely manner.

What will your normal day look like? 

• Reviewing and processing invoices received from vendors, suppliers, and  service providers
• Set up new vendors through our EFTSure verification system to verify their bank details against bank database. Verifying the accuracy and legitimacy of 
• invoices, ensuring that goods or services were received as per the agreed-upon 
• terms. verifying vendors through our EFTSure system.
• Entering invoice details and relevant financial information into the company's 
• accounting system Epicor.
• Coordinating and processing payments to vendors and suppliers according to established payment terms and schedules.
• Monitoring and managing the company's expenses in Promaster, and ensuring 
• compliance with financial policies.
• Corresponding with vendors regarding payment inquiries, discrepancies, and other financial matters.
• Maintaining accurate and organized records of all accounts payable transactions, invoices, and payment documentation.
• Reconciling accounts payable records with statements from vendors and resolving any discrepancies.
• Ensuring compliance with internal policies, industry regulations, and legal 
  requirements related to accounts payable processes. Ensuring compliance with internal IT policies related to phishing, scams and fraudulent emails.
• Generating reports on accounts payable activities, financial liabilities, and 
  outstanding payments for management review. 

Job Title

Job Description Summary

Job Description

We are looking for someone that is highly proficient in Adobe Creative Suite components mostly InDesign, Illustrator and Photoshop as well as in Microsoft Office Suite most specifically PowerPoint and Word. Proficiency in Adobe Premiere and After Effects, as well as some video editing capabilities are a plus. With a thorough understanding of the craft, the candidate must have a successful track record in graphic design. Highly professional and creative, a team player, resourceful and thinks out of the box. The successful candidate must be able to demonstrate project management skills as well the ability to communicate effectively.

Qualifications/experience

• Candidate must possess at least a Bachelor’s degree in Design, Graphics, Advertising/Media or equivalent.
• Required language(s): English
• At least 1-2 years of working experience in a graphic design role in a corporate setting/professional services company specializing in publications, presentations & infographics illustration.
• Applicants must be willing to work at Bonifacio, Global City
• Skilled in Videography using Adobe applications
• Experience with publishing (books, magazines, brochures etc.) is a plus.
• Can provide a portfolio (edited videos, fitting the corporate standards)
• Working knowledge of Workday
• Excellent Microsoft Office skills (must have strong skills in Excel & Power Point)

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

 

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Feel the essence of true innovation with iOPEX Technologies. Join us now!

Be a Key Sales Account Manager/Business Development Executive for our #iopexhappyatwork team. Join us now!

Requirements:

• To assist the organizations sales and growth efforts by contributing to new customer acquisition to assist the organization to acquire new customers and sell additional products or services to existing ones
• He/she should be able to provide ideas to attract new clients and keep the senior management updated about marketplace and competitor activity
• Build contacts with potential clients to create new business opportunities
• Keep prospective client database updated
• Make cold calls for new business leads
• Support in writing new business proposals
• Maintain knowledge of all product and service offerings of the company
• Arrange meetings for senior management with prospective clients
• Follow company guidelines and procedures for acquisition of customers, submission of tenders etc.
• Identifying new sales leads
• Pitching products and/or services
• Maintaining fruitful relationships with existing customers
• Attend client conferences and meetings in order to network with new and existing contacts
• Conduct market competitive analysis to develop roadmap and sales strategy to secure new business

Qualifications:

• Candidate must possess at least Bachelors' degree in any of general subject courses.
• At least 3 years of working experience in the related field is required for this position.
• Required Skills are Lead Generation, Prospecting, Presentation, Closing
• Ability to identify, articulate and sell value over price
• Networking and Relationship Building skills
• A demonstrated ability to communicate and handle people well
• A well-established business and client network
• Excellent written and verbal communication
• Must have good negotiation skills
• Must be able to create good presentations
• Must be detail oriented and an active listener
• Ability to work under pressure
• Be an expert on the company’s products and be able to pitch them effectively in any situation.
• Be able to demonstrate good knowledge of the industry and markets in which the company operates.
• Have an aptitude for sales and spotting business opportunities

What's in it for you?

Our people enjoy some amazing perks, check out a few below:

• Competitive salary package
• Exciting employee engagement activities
• Stability (Continuously getting pioneer accounts)
• Learning sessions every week
• Fast career growth
• Free Parking Passes
• Accessible location
• HMO (Free dependent)
• Leave credits/Leave conversions
• Night differential
• Uncapped annual appraisal
• 2 days off

And most importantly, you’ll be part of a growing company with dynamic and engaging team.

Interested? Here are ways to reach us:

• Please complete this application form: https://bit.ly/iopexphleadershiphiring
• Send a message to 09178246345 (Yana)
• For Faster transactions - Walk in and look for Yana - our office is located in SIX/NEO (previously Net Lima) 12th Floor 26th street 5th avenue BGC, Taguig

The scope of this position is to process Media vendor invoices into Starscape system. This includes invoice inward, validation and processing of vendor invoices of multiple media tv like TV, Digital, radio, press etc.  

ESSENTIAL FUNCTIONS:

Role (Accounts Payable)- To process media invoices for TV/Radio/ Digital/ Outdoor/ Press.

NIQ Customer Service team is focusing on building positive customer experiences by offering outstanding customer-centric servicing, support resolution on customers’ concerns in a timely and consistent manner. This role drives loyalty and empowerment to enhance our customers' use of our data and tools through specialty expertise, engagement, and solutions; and serves as a liaison between the Commercial team, Quality Assurance, and Operations. 

Responsibilities 

• Drive customer loyalty by providing digital support and servicing to customers via NIQ Customer Service Online platform, working together with Global Customer Service Center 
• Build, upload, and manage local knowledge articles reflecting the latest local service evolution in the NIQ Customer Service Online platform 
• Communicate on Product Enhancement, Universe Update & Delivery Details to stakeholders 
• Provide clear and accurate responses as well as market expertise to stakeholders 
• Achieve competency in NIQ proprietary data mining platform and driving customer’s usage and adoption 
• Achieve competency in Microsoft Dynamics, manage dashboards to track and analyze Key Performance Indicators  
• Coordinate both local and international sales request as part of NIQ global network, driving NIQ’s bottom line across the organization  
• Spearhead improvement projects to drive process optimization and uphold globally acclaimed NIQ data standards  

ABOUT US

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalised service and our in-depth knowledge of the markets we serve. 

HEADLINE

Are you looking for an exciting opportunity to be an integral part of a cutting-edge AI technology company? We are searching for a talented individual to join our team in a multi-task role working for senior management. If so, we have an exciting opportunity for you.  

We are seeking an EXECUTIVE ASSISTANT to o be part of a groundbreaking company in the software industry from Amsterdam, The Netherlands, committed to transforming how software is created. Their projects span across enterprise, government, and various industrial sectors.   

What's in it for you: 

• Work on cutting-edge AI technology and be part of a collaborative and forward-thinking team.   
• Personalised development program.   
• Work alongside talented professionals in a rapidly evolving industry. 

This is a full-time role, Monday to Friday, Flexible Shift. 

This is an office-based position in central Cebu City. 

The expected start date is March 2024. 

ABOUT THE ROLE

This EXECUTIVE ASSISTANT role is a multi-task role. You will manage the CEO's schedule, coordinate high-level meetings, and ensure efficient communication with internal and external stakeholders. This is not your typical administrative role – you will have a front-row seat in the decision-making process, contribute to strategic initiatives, and have a real impact on the company's success. The role demands a self-motivated, proactive individual with a strong work ethic, adaptability, and a passion for emerging technologies.  

RESPONSIBILITIES

• Coordinate the preparation of meeting minutes, confirm venue and restaurant bookings, dietaries, and accommodation, and assist with the preparation and circulation of the agenda.  
• Act as a liaison between the CEO and various stakeholders, including board members, executives, consultants, clients, and employees, ensuring seamless communication and confidentiality.   
• Coordinate and schedule travel arrangements, both domestic and international travels.  
• Manage the CEO’s expenses and reimbursement, liaising with the Finance team.   

• Manage the CEO's email inbox, filtering and prioritising messages, drafting appropriate responses, highlighting key points, and providing concise summaries for quick decision-making and ensuring timely follow-up on critical matters.   
• Proactively manage the CEO's complex and ever-changing daily diary, ensuring effective time management and prioritisation of commitments.    
• Conduct research, compile data, and prepare materials to support the CEO's decision-making process.   
• Prepare and edit correspondence, reports, presentations, and other business documents with a keen eye for detail and exceptional writing skills.   
• Manage the CEO's subscriptions and memberships, including monitoring renewal dates, coordinating payment processes, and ensuring the CEO's access to relevant resources and benefits.   
• Prepare reports, presentations, and other documents as required. 
• Maintain organised files and document management systems. 
• Collaborate with cross-functional teams to support project implementation and execution. 

• Bachelor’s degree in Business Administration or similar. 
• At least three (3) years in a similar role, preferably in a technology industry. 
• Exceptional attention to detail and accuracy. 
• Strong organisational and time management skills, with the ability to prioritise and meet deadlines. 
• Excellent verbal and written English and interpersonal skills to interact with senior management effectively.  
• Proficiency in using productivity tools like Microsoft Office Suite, Google Suite, and CRM software. 
• Ability to handle confidential and sensitive information with discretion. 
• Demonstrated problem-solving and decision-making abilities. 
• Flexible and adaptable to changing priorities and a fast-paced environment. 
• Ability to work independently and collaboratively as part of a team in a fast-paced, complex, process-driven industry environment. 
• Strong sense of accountability and reliability to produce quality output in line with internal processes. 

• High level of discretion and professionalism when handling sensitive financial information. 

BSA Solutions, Inc. emphasises in: 

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law. 
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs. 
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success. 
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness. 
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities. 
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life. 
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development. 
• Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present,  
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness. 

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.  

NielsenIQ Customer Success places our customers at the heart of everything that we do. We strive to offer a consistent customer experience across all our markets by harmonizing our ways of working, focusing on engagement and driving analytics excellence. We give our customers an enjoyable, easy, effective service featuring a modernized customer experience. Customer Success is instrumental to realize the NielsenIQ vision to be a leading global information services company with strong, market leading growth enabled by new, innovative product offerings and modern technology that creates substantial value for our customers, retailers and employees.  

This position will be, within the Analytics & Insights team, responsible for delighting clients around Asia through delivering retail measurement insights and analysis.  
 

Responsibilities 

• Providing performance overview analysis and business issue analysis to Consumer-Packaged Goods clients around Asia 
• Providing in-depth consulting services and delivering insights and analytics as well as thought leadership 
• Developing deep knowledge of Nielsen IQ RMS and Panel solutions and delivering value for clients 
• Working closely with the Consulting Lead and Customer Service to transform customer experience. 
• Consulting clients to optimize use of NielsenIQ Essentials 
• Developing and delivering business solutions for client performance tracking 

The AP Payments Processor is responsible for the timely, accurate, and thorough execution of payment processing and recording for in-scope Food Group entities in accordance with defined service level agreements (SLA) and key performance indicators (KPI).

Key duties and responsibilities:

● Processes high volume of incoming and outgoing payments accurately using various methods, such as credit/debit cards, electronic fund transfers (EFT), checks, and mobile payment platforms
● Enters payment details into the system accurately and verify the correctness of all transaction information, including account numbers, payment amounts, and payment dates
● Timely submits requests for funding to Treasury to cover payments
● Maintains detailed and organized records of all payment transactions, correspondence, and related documentation (e.g. OR). Ensure that records are updated in compliance with data privacy regulations
● Monitors payment transactions for signs of fraudulent activity and take appropriate actions to prevent unauthorized transactions. Collaborate with the security and risk management teams to mitigate potential risks
● Investigates and resolves any discrepancies or issues related to payments, such as mismatched amounts, incorrect account information, or failed transactions. Communicate with relevant parties to rectify problems promptly
● Adheres to relevant industry regulations and internal company policies governing payment processing, data privacy, and financial security. Stay updated on changes in regulations and industry best practices
● Provides assistance to customers and internal stakeholders regarding payment-related
inquiries, ensuring a positive and helpful interaction. Address concerns, answer questions, and guide users through payment processes
● Randomly audits proper matching of receipts with the payment posted
● Receives and deposits excess cash from cash advances and provides receipts to the employees
● Manages the revolving funds (peso and dollar) and petty cash funds issued to employees/custodians
● Coordinates with bank partners for different bank transactions such as Manual MC Request, Check Transfer/Cancellation/Pull-out, Accomplishment of Bank Application Forms, etc.
● Monitors issued checks and facilitates the crediting back of cash to bank account for those checks that went stale

OBJECTIVES & RESPONSIBILITIES OF THE JOB:

• Manage scheduling for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s).

Summary of the Role:

You will be working under the Finance department and will be responsible for the delivery of all activities relating to Accounts Payable, Accounts Receivable and General accounting.

Job Responsibilities:

• Perform month- end accounting activities such as reconciliations and journal entries.
• Accounts Payable: validate vendor invoices and staff claims, approval, receiving and completes payment.
• Accounts Receivable: monthly invoicing, monitors ageing and issuance of necessary official receipts/acknowledgment receipts.
• Monthly balance sheet preparation and analysis.
• Validates withholding tax report, and PEZA report for filing.
• Involve in both external and internal audit of the company.
• Compiling and preparing routine reports and summaries.
• Implement proper controls to safeguard company assets and ensures data accuracy.

 
Qualifications:

• Diploma or Bachelor's Degree in Accounting or equivalent
• Must have 1- 2 years relevant experience.
• Proficient in Microsoft Office Applications, including Excel.
• Strong attention to detail and accuracy
• Ability to work independently on assigned duties.
• Demonstrates an ability to manage a variety of priorities while meeting deadlines.

A LITTLE BIT ABOUT Boldr

• Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.
• We are a global team, united by our desire to connect diverse people with common values for boldr impact. 
• We employ just over a thousand team members across five countries and we want to employ over 5,000 people by 2027, if not sooner.

LET’S START WITH OUR VALUES

• Meaningful connections start with AUTHENTICITY
• We do our best work by being CURIOUS
• We grow by remaining DYNAMIC
• Our success combines AMBITIOUS VISION with OPERATIONAL EXCELLENCE 
• At the heart of great partnerships we’ll always find EMPATHY

WHAT IS YOUR ROLE

As the Executive Assistant to the VP, People and VP, Revenue, you’ll play a pivotal role in providing comprehensive administrative support to the executives. You will prepare decks/templates, follow-up on OKRs and prepare documents and reports. Acting as gatekeepers, you will filter requests, maintain confidentiality, and often handle sensitive information with discretion. Additionally, you’ll have to oversee office management tasks, assist in event planning, and demonstrate adaptability and initiative by solving problems and multitasking effectively. Your efficient support will enable executives to focus on strategic tasks and decision-making, contributing significantly to the organization's overall productivity and success.

WHY DO WE WANT YOU

We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic, and Authentic.

WHAT WILL YOU DO

• Document Preparation and Management: Assist in creating presentations and documents adhering to the branding guidelines, ensuring clear and effective communication
• OKR Support: Regularly remind the VPs and their direct reports of the Objectives and Key Results to maintain focus on achieving organizational goals. 
• People and Revenue All Hands Meetings: Host and manage All Hands meetings, ensuring effective communication and engagement across the organization. This includes preparing and facilitating engaging icebreakers to foster team cohesion. 
• Meeting Coordination and Logistics: Arrange logistics for internal and external meetings, including venue bookings, technology setup for video conferencing, and preparation of meeting materials. Follow-up on action items post-meeting to ensure completion. 
• Proactive Leadership and Influencing: Push the VPs to take action, make decisions, and prioritize tasks effectively. Tactfully manage up by providing reminders, follow-ups, and constructive feedback to ensure deadlines are met and projects move forward. 
• Reporting and Documentation: Prepare and provide regular reports on the VP of People and VP of Revenue’s activities, upcoming commitments, and potential issues to the Chief of Staff, facilitating proactive management and decision-making 
• Feedback Loop: Establish a regular feedback loop with the Chief of Staff to discuss the efficiency of processes, potential improvements, and the executives’ ongoing support needs
• Continuous Process Improvement: Identify and implement process improvements to enhance efficiency and effectiveness in executive support tasks.
• Culture and Team Liaison: Foster a positive work environment and culture by bridging communication between the VPs and team members across different countries and departments. 
• Confidentiality Maintenance: Handle sensitive information with a high degree of confidentiality and discretion

WHAT WE’LL LIKE ABOUT YOU

YOU ARE…

• Detail-oriented, organized, and data-driven 
• A self-started who is eager to take on responsibilities, seek out new ways to assist, and continuously improve support strategies 
• A team player who is willing to collaborate, support team members, and contribute positively to the company culture and team morale. 
• Capable of asserting yourself when necessary, while maintaining a respectful and professional demeanor, to ensure that the executives remain focused on key priorities and commitments
• Quick to take ownership and accountability of your mistakes understanding that the fast way to fix what’s broken is to identify it clearly and move forward
• Able to adjust quickly to changing priorities and schedules, managing unexpected requests or situations with composure 
• Able to interpret data, create reports, and make recommendations
• Able to build and maintain strong relationships within and outside the organization, showcasing empathy, respect, and understanding different cultural nuances
• Aware that as a result of this role, you will have access to important, sometimes sensitive information and will treat that information with the respect and confidentiality it deserves and requires.

YOU HAVE…

• Bachelor's/College Degree
• Excellent verbal and written English communication skills to effectively convey messages, coordinate with team members across different countries, and maintain clear and professional interactions with internal and external stakeholders 
• Excellent ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment 
• 1-2 years of experience as a virtual assistant, project manager, or in an administrative support role
• Experience working with remote managers and teams
• The ability to handle complex calendars and overlapping schedules
• Strong problem-solving and decision-making skills 
• Proficiency in using cloud-based applications such as Google Apps (Google Drive, Google Sheets, Google Docs, Google Slides) 

• The ability to manage multiple tasks and projects simultaneously with meticulous attention to detail, ensuring nothing is overlooked. 
• The ability to take strong, clear feedback, and the ability to give it to the appropriate stakeholder/s
• Experience supporting and coordinating large groups of people and global/regional projects
• Ability to understand and respect cultural differences within the company’s global operations, and adapting communication styles accordingly 
• Ability and capacity to handle high-pressure situations calmly and effectively, maintaining productivity and focus 
• Capactity to anticipate challenges and proactively address them before they escalate

BENEFITS

• Private Health Insurance
• Paid Time Off
• Work From Home
• Training & Development
• Mental Health Program
• Philhealth Coverage
• Philhealth Coverage

Job Summary

• Shall provide a wide range of administrative support to the PH Banking and Payment Services Team to ensure an effective and efficient office operations

Duties and Responsibilities

• Provide administrative assistance to BPS Sales & BS Technical Consulting teams
  • customer accreditation process
  • customer NDA and contract review
  • company sponsored travels for partners and customers
  • BPS local events
• Transmit invoices prepared by Thales PH to BPS customers
• Coordinate schedules and arrange meetings for the team and ensure that everyone is kept current of necessary information and updates
• Attend to visa, travel, accommodation and transportation needs of BPS Sales teams
• May handle customer’s email and phone inquiries and request
• May provide assistance in understanding the customer needs or requirements and route the said concern to the appropriate sales account manager or lead.
• Perform other related duties that may be required from time to time

Ad-hoc Activity/ies

• Rec Club Member.  One of the key members in ensuring the employee engagement plans and activities are executed as expected.

Job Requirements

• Preferably graduate of bachelor’s degree in Business Management, Office Administration or equivalent related course
• With at least five years of relevant experience
• Acceptable communication, presentation and customer service skills
• With exceptional time-management and multi-tasking skills to handle responsibilities efficiently
• Diligent and can handle sensitive and confidential information
• Detailed-oriented, self-driven, pro-active and can work with minimum supervision
• Able to perform well in a high/fast-paced environment
• Willing to work in a hybrid/smart working arrangement

Job Description

Executive, Customer Happiness

We are a travel-tech company, the world’s best low-cost airlines for 11 years in a row, and an umbrella of tech startups encompassing E-wallets, E-commerce, Logistics and so much more. With over 500 million customers flown and over 160 destinations to date, we’re looking for the best and brightest to join us in enabling flying possible for everyone. We’re fast, we cut bureaucracy and we have a ton of fun while doing it. Join our 24,000 Allstars across 25 countries today! Customer Happiness Executive.

This role is to support resolution by providing quality, timely and effective customer support via various digital channels such as social media, chat and email. Here’s what an ordinary day looks like :

• Provide quality and timely customer service via the organization’s digital channels by responding directly to customer questions, feedback, and complaints in live chat,social and web.
• Creatively and accurately articulate responses via excellent written communication skills regarding AirAsia products and services.
• Follow required procedures and processes to resolve customer inquiries or complaints; Assist customers with learning how to use and where to find AirAsia products and services.
• Assist Customer Experience team to identify and report system trends and abnormalities. Use a computer to accurately record customer interactions or support transactions; Generate sales or do upselling while providing exceptional service to meet personal and team sales target.
• Remain current in the airline by acquiring products and services information, latest details and industry related news which impacts support.
• Participate in training and development activities.​
• Other duties as assigned.

This job is ideal for you if you also:

• Diploma/Bachelor's Degree holder.
• Having previous customer service experience would be an added advantage.
• Able to work on 24/7 shift rotation including weekends & public holidays.
• Able to work on midnight shift.
• Must have excellent verbal and written English and additional language of either Chinese/ Tagalog/ Thai/ Vietnamese/ Indonesian/ Korean/ Japanese communication skills, any other additional languages is greatly welcomed.
• Well-organized and detail-oriented and able to multitask. Ability to work with very minimal guidance or supervision and strong time management skills.
• Must be an assertive team player with high energy to work in a fast-paced environment.
• Medically fit - Mentally and physically.

**AirAsia is an equal opportunity employer and due to the volume of applicants only shortlisted applicants will be notified.

Join our dynamic team as an Executive Assistant and Operations Coordinator and play a crucial role in supporting company leadership. Your experience as a skilled executive assistant, scheduler, and coordinator will shine as you manage complex schedules, plan travel arrangements, and coordinate events. As a valuable team player, you'll contribute to the operational and administrative efficiency of our fast-growing organization.

• Efficiently manage executive schedules, appointments, and meetings
• Organize domestic and international travel logistics
• Plan and execute company events, meetings, and conferences
• Coordinate communication between leadership and various teams
• Perform administrative tasks to ensure smooth operations

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)

#li-remote

WHAT IS YOUR ROLE

We’re looking for a detail-oriented Accounts Payable Specialist that’ll play a crucial role in ensuring

timely and accurate processing of vendor invoices, maintaining positive relationships with vendors, and

contributing to the smooth flow of financial operations.

WHAT WILL YOU DO

Bill.com:

● Enter and verify vendor invoices in Bill.com, ensuring accuracy and completeness of information.

● Utilize Bill.com approval workflow to route invoices for internal review and authorization.

● Manage exceptions and discrepancies, communicating effectively with vendors and internal stakeholders.

● Prepare weekly payment proposal for review by Accounts Payable Manager.

Accounts Payable Processing:

● Reconcile vendor statements and investigate discrepancies.

● Maintain accurate and organized records of all payables activity.

● Assist with month-end close activities.

● Participate in ad-hoc projects.

Vendor Management:

● Communicate effectively with vendors regarding invoices, payments, and account inquiries.

● Collection of documents for vendor onboarding and importing data into our AP system.

● Assist with updating and maintaining vendor information in Bill.com and internal systems.

● Assist with resolving vendor disputes and issues.

YOU HAVE…

• Minimum of 2 years of experience working as an Accounts Payable Clerk.
• Strong data entry and proofreading skills.
• Attention to detail and ability to maintain accuracy in an environment of fast growth.
• Ability to work independently and manage multiple priorities effectively.
• Positive attitude and commitment to teamwork.

.

• Health Insurance
• Training & Development
• HMO on-day-one
• Paid Bereavement & Family Leave
• Maternity Leave
• Paternity Leave
• Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Solo/Single Parent Leave
• Special Leave Benefits for Women
• Mental Health Support

We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

• You will be primarily responsible for supporting a busy C-Suite Executive, also at times you will provide support to the wider executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• You will have the ability and aptitude to maintain and refine internal processes, as well as coordinating internal and external resources to expedite workflow
• Manage communication between Senior Management and employees, combined with liaising with internal and external stakeholder on various projects and tasks
• You will plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to other senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, customer facing presentations and maintenance of relevant system and databases 
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

As an HR Admin Assistant, you will be responsible for providing services and assistance specifically in the facilitating the on-boarding and off-boarding process, employee welfare and benefits administration, employee relations to deliver and attend to all employees and company’s needs and concerns.

You will:

• Manage inventory levels with proper records and accountability (ie. swag, pantry, storage room, medical supplies, etc)
• Be scrappy to find the best bargain to purchase supplies, equipment, furniture, etc, and be relentlessly resourceful in decorating the office and enhancing the workplace experience for special events
• Liaise with facility management vendors, including utilities, rental, office cleaning, catering, fire safety insurance, building management with landlord/office owner and security services
• Ensure timely payment of all utilities, rental and other office expenses
• Monitor contracts such as business permits, office lease, landlord, office cleaning, etc
• Manage the service admin team including the messengers, drivers, security guards and janitorial staff
• Perform receptionist duties
• Assist with company events, team bonding, office tours and other ad-hoc events in the office or off-site
• Coordinate HR projects, meetings and training seminars
• Prepare reports and presentations for internal communications
• Assist in onboarding and offboarding activities of employees
• Keeps knowledge of people team practices up-to-date by taking part in any workshops or other educational meetings and reading any new materials.
• Collaborate with the HR team to implement employee development and training programs.
• Any other ad-hoc tasks required by the Company.