OPEN TO FILIPINO CANDIDATES ONLY

Position : Administrative Assistant 

Work Hours : Flexible hours but must be available to work Eastern Time when needed, especially during the training period. Should be amenable to working varying work hours duration, some days have heavier workflow and other days would allow shorter duration (will be discussed and should be agreed upon with the hired candidate) 

Holidays : January 1, November 23, and December 24 & 25

Pay Range : $1000 - $1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Company is the leading college athletics news and consulting company in the industry. Our series of newsletters target all levels of intercollegiate athletics to efficiently provide a holistic view of stories that are vital to the knowledge base of all those who want to gain an advantage in college athletics. Our products reach over 42,000 subscribers across the intercollegiate athletics and higher education landscape.

Our employees are our most important asset. We are committed to attracting and developing a diverse group of talented individuals. We will value each person's uniqueness and recognize the importance of diversity on our team. Effective teamwork will allow us to accomplish our goals.

We strive to reach the highest possible standards of excellence in everything we do. We value creativity in all aspects of our work. We recognize that to create new ways of providing products and services, we must encourage and embrace change.

Duties and Responsibilities:

We are looking for an administrative assistant. This position will research and compile job postings to inform job sales outreach, track advertising sales, invoice customers, serve as quality control for job postings and advertisements, update subscription databases, respond to customer emails, and other duties as assigned.

• Compile information for job and advertising sales
• Invoice customers
• Accurately update a variety of databases
• Updating our subscriber profiles in Omeda
• Tracking staffing changes and updating the appropriate database with the new profile information and/or removing departing employees from the appropriate database
• Send congratulatory emails to individuals that have been hired in new roles and get their updated contact information to then update the appropriate database
• Run reports in Omeda
• Other duties as assigned

Minimum Requirements:

• At least 2 years of related administrative or data entry experience
• Google Suite (Google sheets and docs or other comparable software) proficiency is required
• Attention to detail 
• English writing proficiency 
• Good Communication Skills

Preferred

• Data entry experience
• Experience in Omeda or similar marketing software
• Knowledge of sports

Top 3 Reasons To Join Us

• Competitive Salary
• 100% Remote
• Working on the latest tech for the Insurtech Market Leader

About Us:

• At CoverGo, our mission is to empower all insurance companies to make insurance 100% digital and accessible to everyone.
• We are a leading global no-code insurance platform for health, life, and P&C
• We’re the winner of the Insurtech of the Year in all of Asia and other awards globally
• We work with insurance enterprise clients such as AXA, Bupa, MSIG, Dai-ichi, Bank of China Group Insurance, and many more
• We're an international, diverse team of over 120 people with 30 nationalities and team members working remotely from all over the world
• We are fully funded and backed by reputable VC funds and strategic institutional investors
• We have a global presence in Asia, EMEA and the Americas
• We’ve grown our annualized revenue by over 30x since January 2021
• We’re constantly working towards making CoverGo a workplace that you love coming to. We deeply believe that bringing together a diversity of thoughts, expressions, and perspectives is key to building the best culture for equally diverse communities all over the world

What you will do:

• Assist the HR team in end-to-end recruitment processes, primarily managing the applicant tracking system
• Monitor the onboarding and offboarding task lists for joiners and leavers and assist in preparing and gathering documentation
• Prepare employment contracts, offer letters, and other HR-related documents.
• Collaborate with the staff club to develop and execute engagement strategies.
• Participate in HR team meetings and provide updates as required.
• Support HR team with administrative tasks.
• Maintain confidentiality of HR information and handle sensitive matters appropriately.
• Adapt to changing priorities and take on additional responsibilities when needed.

What we are looking for:

• Fresh graduates are welcome to apply
• Degree in Psychology, Human Resource Development, or any related course
• Previous experience working for a startup or in Human resources is a plus
• Excellent skills in the use of Microsoft Office
• Able to work independently and under pressure in a fast-paced environment with an emphasis on accuracy and timeliness
• Self-motivated, hardworking, a strong sense of responsibility with a positive working attitude
• Good command of English is a must

Why You'll Love Working Here

• Fully Remote
• Flexible Leave
• International Environment
• Competitive renumeration package
• Performance Bonus
• Stock Options after 6 months
• Company activities and events
• Learning and development plan

CoverGo Company Video

By submitting your application, you confirm that you have read, understood, and accepted the content of CoverGo’s Privacy Notice and you consent to the processing of your data as part of this application.

Position: Executive Assistant

Salary Range: 800 – 1,000 USD per month

Working Schedule: Monday - Friday (EST) 9:30 AM - 5:30 PM

Company Overview:

As a leading SaaS company experiencing rapid growth, we are seeking an Executive Assistant with a

strong operational background to support our CEO. This pivotal role, reporting to the Chief of Staff,

requires a blend of administrative excellence and operational acumen.

Job Description:

The Executive Assistant will provide comprehensive support to our CEO, encompassing a wide range of

responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant

duties but also possesses a strong inclination towards operations and data analysis.

Key Responsibilities:

● Manage email inboxes, calendars, and scheduling with efficiency and foresight.

● Conduct comprehensive research projects, contributing valuable insights for business growth.

● Arrange travel, reservations, and logistical support with precision.

● Handle data entry and invoice payments with accuracy.

● Draft, edit, and proofread various documents, ensuring high standards of professionalism.

● Coordinate and execute events and special projects, demonstrating exceptional organizational

skills.

● Tackle diverse challenges, including HR, operations, finance, and sales-related projects.

● Perform manual tasks such as material duplication and detailed sales list research.

● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in

numbers and data interpretation.

● Proactively identify opportunities to streamline processes and reduce workload for the CEO and

Chief of Staff.

● Maintain discretion and confidentiality across all business matters.

Requirements:

● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS

environment and with U.S.-based CEOs.

● Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks

such as HubSpot, Heap, Stripe, and Rippling.

● Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.

● Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.

● Demonstrated ability in multitasking, time management, and organizational excellence.

● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.

● A unique blend of administrative and operational skills, akin to an operations associate/analyst

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Social Media and General Virtual Admin Assistant

Working Hours: To Be Determined

Salary Range: $900 - $1200/month

Join our dynamic team! We are seeking a skilled Social Media and General Virtual Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Responsibilities:

• This individual will be building out lists of prospective recruits in the insurance agency field, then accessing clients LinkedIn for direct outreach and setting up calls/meetings
• They will then do the same thing for prospective clients with defined criteria
• Research topics and coordinate flights and travel both for work and personal use
• Schedule conversations and meetings for client
• Event planning for work (coordinate get-togethers for team and team building activities)
• Coordinate vendors and develop outreach work or capture sign ups

• Minimum 2 years of experience
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Tools: Office 365, Google Workspace, Google Drive, Notion (big plus), and Sales Force (big plus)
• Must be detail oriented, coachable, friendly, fun, and trustworthy  
• Prior experience in US Insurance, Sales,Recruiting and Client Retention

Job Title: Virtual Assistant

Working Hours: Monday to Friday 9 am to 5pm EST

Salary Range: 1500 USD to 2000 USD

About the Role:

They are currently seeking an experienced Virtual Assistant with proven experience in supporting and helping CPAs research needed data to complete tax studies for investment properties.

Responsibilities:

• Organizing and labeling data clients provide to us and updating client databases and CRM
• Making reports, Research, and admin tasks
• Perform data entry and maintain accurate records
• Handle general administrative tasks as assigned

Qualifications:

• Previous 5 years of experience as a virtual assistant or in a similar role
• Excellent communication skills, both written and verbal
• Strong organizational and problem-solving
• Proficiency in Excel, Google Sheets, Microsoft Word, PDF editing, and Internet research
• Ability to work independently and meet deadlines

If you are a detail-oriented and self-motivated individual with excellent administrative and communication skills, we would love to hear from you. Join our team at Support Shepherd and make a difference in assisting businesses worldwide!

Holidays: TBD

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced OFFICE / ADMINISTRATIVE MANAGER to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Roles and Responsibilities:

• Manages the tasks of the Admin & Facilities, and Finance staff.           
• Creates an office budget and ensures that budget provision is followed.           
• Acts as the Financial Controller who tracks and endorses expenditures for payments.           
• Monitors all types of office requests and procurement requirements.           
• Ensures that all statutory and government requirements are submitted and completed in a timely manner.           
• Organizes the schedule for maintenance and other cleaning schedules the company requires to keep the office clean and safe and ensure its appliances are in good working condition.           
• Reports office progress to senior management and working with them to improve office operations and procedures.      
• Coaches team members for improvement and development.           
• Ensures all day-to-day tasks assigned are completed correctly in a timely manner.       

• At least 2 years of experience as site or office admin, preferably within the BPO industry
• Excellent English communication skills

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives

Position: Executive Assistant

Working Hours: Monday to Friday; 9am - 5pm MST

Salary Range: USD 900 - USD 1,300/month

Main Responsibilities:

● Provide comprehensive assistance across diverse tasks, including but not limited to legal

matters, financial tasks, and investor reporting.

● Calendar Management: Efficiently organize and manage the executive's schedule, ensuring appointments, meetings, and deadlines are coordinated seamlessly. Anticipate potential conflicts and proactively resolve scheduling issues.

● Communication Coordination: Serve as a central point of contact for internal and external communications. Draft and respond to emails, messages, and other correspondence on behalf of the executive, maintaining professionalism and confidentiality.

Qualifications:

● Minimum of 2 years of experience as an Executive Assistant.

● Has prior experience in Bookkeeping and proficient in using Bookkeeping software such as QuickBooks and Xero.

● Meticulous and extremely detail oriented

● Above-average to excellent communication and written skills.

Position                           : Hubspot Admin

Working Hours           : Central Time (flexible and there can be an overlap about 4 hours )

Holidays                     : US or PH Holidays

Salary Range                        : 1000-2000 USD/month

About the Company

The company was created to allow Artists to showcase and advertise their work, also to offer suggestions and support to other artists in all fields.

About you

We are seeking an individual to provide comprehensive support in managing day-to-day tasks within HubSpot, including but not limited to automations, workflows, and content management systems. The responsibilities extend to overseeing various aspects of marketing operations. The ideal candidate for this role should possess an advanced proficiency in HubSpot, demonstrating mastery in utilizing its features and functionalities.

Main Responsibilities

• Execute routine tasks within the HubSpot platform to ensure seamless daily operations.
• Monitor and manage data, contacts, and activities to maintain a well-organized and up-to-date system.
• Develop, implement, and optimize automated processes and workflows to enhance efficiency and productivity.
• Troubleshoot and resolve any issues related to automations and workflows.
• Oversee content management within HubSpot, ensuring consistency, accuracy, and relevance.
• Collaborate with content creators to effectively organize and showcase content.
• Contribute to the overall success of marketing operations by actively participating in planning

Tools to use 

• Hubspot (required)
• Zapier (required)
• Salesforce

• Minimum of 5 years of hands-on experience in utilizing HubSpot, with a proven track record of successfully leveraging the platform.
• Very good communication skills in Englishto facilitate effective collaboration and articulate ideas clearly.

• HubSpot Mastery:
• Advanced proficiency in HubSpot, showcasing a deep understanding of features and functionalities.
• Proven ability to execute routine tasks, manage data, and ensure seamless daily operations within the HubSpot platform.
• Automations and Workflows:
• Expertise in developing, implementing, and optimizing automated processes and workflows for increased efficiency.
• Demonstrated capability to troubleshoot and resolve issues related to automations and workflows.
• Content Management System:
• Experience overseeing content management within HubSpot, ensuring consistency, accuracy, and relevance.
• Collaborative approach to working with content creators for effective organization and presentation of content.
• Marketing Operations:
• Active contribution to the success of marketing operations, including planning and execution.
• Ability to provide insights and recommendations for improving marketing strategies using HubSpot tools.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

Permit approvals / coordination with retailers – visuals, repairs,

installations, pullouts, transfers, inventory, store visits, principal visit

ad-hoc activities, etc.

o Coordination with retailers on promo implementation/price increase /

FSP

o Coordination with brands and retailers on Merchandise Support

Forms (MSF)

o Chasing accounts on sales reconciliation and collection concerns.

o Encoding of Salon manual order forms

o Visiting retail stores as needed

o Performing other administrative tasks that may be needed assistance

be assigned

on assisting in the cash counter and if needed to work on weekends.

#LI-RA1

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Recruiter and HR Administrative

Client Name: TBD

Company's Website: TBD

Working Hours: Mondays to Fridays, Full-time, 8 hours per day, 40 hours per week. Can start anytime between 7 AM-9 AM Central Standard Time.

Salary Range: $900-$1,500/month

About the Company 

The company handles the manufacturing intricacies, allowing its clients to focus on their clientele. 

About the role

We are seeking a dynamic and detail-oriented professional to join our team as a Recruiter and HR Administrative Support Specialist. This role will primarily focus on recruiting activities, accounting for approximately 70% of responsibilities, while also providing valuable support in HR administrative functions, making up the remaining 30%. The successful candidate will play a crucial role in identifying and attracting top talent to contribute to our organization's growth and success.

Duties and responsibilities: 

Recruitment (70%):

• Lead end-to-end recruitment processes, including sourcing, screening, interviewing, and selecting candidates.
• Draft and update accurate job postings and descriptions aligned with organizational needs.
• Coordinate and schedule interviews, managing logistical aspects without accessing sensitive HR data.
• Communicate effectively with candidates regarding application status, interview feedback, and updates.
• Conduct reference checks with provided contacts, maintaining a positive candidate experience.
• Assist in new hire orientation and onboarding processes.
• Coordinate training sessions, handle logistical aspects, and contribute to employer branding.
• Collaborate closely with hiring managers to define job requirements and attract qualified candidates.

HR Administrative Support (30%):

• Generate and maintain reports on recruitment metrics, employee turnover, and other HR-related analytics.
• Collaborate on employee training programs and development initiatives.
• Initiate the onboarding process through the dedicated Recruiting portal.
• Coordinate and conduct exit interviews, compiling feedback for improvement opportunities.
• Other duties as assigned.

• 2 years of experience as a US Recruiter
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite (especially Excel) and/or Google Suite
• Proficiency in ATS and HRIS
• Proven experience as a recruiter with a track record of successful placements.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Great problem-solving skills with efficiency
• Detail-oriented and can multi-task
• Can work independently
• Self-led and confident

Position: Legal Assistant

Working Hours: Monday to Friday, 48hrs/week EST (TBD with client)

Salary Range: 1000 – 1200 USD

About the company:

We have been proudly serving residents of the Bronx community for over 40 years. Practice areas include Personal Injury, Medical Malpractice, Slip & Fall cases, Motor Vehicle Accidents, and Premises Liability.

Duties and Responsibilities:

• Assist paralegals and legal officers in their daily tasks and assignments
• Draft, review, prepare, and process legal documents efficiently and accurately
• Summarize medical records, create treatment/event timelines, and develop chronological medical summaries
• Complete application forms and submit them for review by the Supervisor
• Handle the filing of legal documents with U.S. government agencies
• Keep clients informed by monitoring and coordinating the status of filed applications and providing regular updates
• Establish and maintain organized client records and files
• Conduct legal research to support case-related tasks and assignments
• Undertake other job-related duties as they arise from time to time

• A fast and reliable internet connection (at least 100 mbps)
• Working back-up internet connection (mobile data not included)
• In-home office setup including Windows Computer (including webcam) with the most recent version of MS Office installed (all programs; Word, Excel, and Outlook)
• No less than 8 GB RAM
• Minimum of Intel Core i5 processor or equivalent.
• Adobe Acrobat Pro or any PDF editor
• Note: Mac does not support some of the required applications needed for the role

Qualifications:

• At least 1 year of experience in a similar role
• Proficient in Microsoft Office
• Bachelor’s Degree in relevant fields preferred
• Excellent communication and interpersonal abilities
• Proficiency in using office software and legal research tools.
• Willing to stay in the company for 3 years or more

LOOKING FOR FILIPINOS AND PHILIPPINE-BASED CANDIDATES

Position: Virtual Assistant

Work Hours: Tues and Thurs only, 9AM – 5PM PST|1AM – 9AM Phil. time|Mon, Wed, Fri - flexible time

Pay Range: $800 - $1000 monthly

• Archiving projects on our CRM using specified tasks on the checklist.
• Managing platforms such as Daylite, Box.com, Vimeo, WordPress, and Notion for seamless project coordination.
• Recording and documenting past music licenses on Notion.
• Uploading and showcasing work on our WordPress page.
• Adding relevant project information to entries in our CRM.
• Executing additional tasks as required to support the team.

• Experience in the music industry, with a solid understanding of its dynamics and processes.
• Genuine interest in the music industry, showcasing passion and dedication.
• Proficiency in using CRM systems, specifically Daylite.
• Familiarity with online platforms such as Box.com, Vimeo, WordPress, and Notion.
• Strong organizational skills with the ability to manage and prioritize tasks efficiently.
• Excellent communication skills and the ability to work collaboratively in a virtual environment.

· Customers coordination for past due balances in a prompt and professional manner by phone call and/or in writing

communication.

· Ability to check and follow up with internal departments for any disputed invoice, such as Accounting, Operations, and

Sales. Consequential actions are monitored closely;

· Ability to understand and discover for non-payments and to obtain payment commitment;

· Attention to customer queries related to their balances while providing reports, copies of invoices and/or any;

· Allocation of payment on a timely manner to ensure that customer’s accounts are up-to-date at any time;

· Ensuring thorough handling of Accounts Receivable report and month-end closing activities on time;

· Ensure compliance with requirements of local government relates to Accounts Receivable and Collection;

· Must possess effective communication and interpersonal skills required to interface with customers and members of

other departments;

· Participate actively on all required team meetings.

· Monitoring of CWT and proper coordinate with customer.

· Compliance with the work procedures & data privacy

· Performs other duties as assigned by direct superiors and managers.

· Bachelor's Degree in Accountancy or any related field;

· Preferably experience in logistic/ freight forwarding environment;

· Must have at least 1 years experience in Accounts Receivable and Collections;

· Knowledgeable in Microsoft Office especially in Excel;

· Ability to work in fast-paced environment with high performance quality;

· Proactive and capable to handle of responsibility;

· Strong analytical skills and attention to details;

· Able to work under pressure

WHAT WE OFFER

Bollore Logistics is proud to be an equal opportunities employer and places high importance on promoting diversity and inclusion in the organization. We embrace all people regardless of age, race, gender identity, sexual orientation, religion, nationality, marital status, political opinions or disability.

We are strongly committed to providing a safe working environment for our employees, free from violence, bullying, harassment, or threats.

Company Benefits:

• Medical Insurance
• Group Life Insurance
• Paid Leaves
• Medical and Optical Reimbursement
• Birthday Token

Position : Executive Assistant

Working Hours : 10 am - 7 pm EST

Salary Range : 800-1000 USD

ABOUT THE ROLE:

As an Executive Assistant, you play a pivotal role in supporting our client with both personal and business tasks, with a specific focus on managing their real estate portfolio. Your responsibilities include engaging with real estate investors through effective phone communication. Proficiency in essential tools such as Microsoft Office (Outlook, Excel, PowerPoint) and email is crucial. We value your ability to independently tackle tasks, demonstrating at least 1 year of experience in a similar role. As a go-getter, you'll thrive in our dynamic work environment, contributing to the client's success.

SCOPE OF WORK:

• Assist the client with personal and business tasks
• Support in managing real estate portfolio
• Engage in communication with real estate investors via phone calls
  

MINIMUM REQUIREMENTS:

• Proficienct in Microsoft Office (Outlook, Excel, PowerPoint)
• 1 year of relevant experience
• Ability to independently figure out tasks
• Proactive and self-motivated go-getter

Sales Support

• assist in addressing the needs and requirements of field personnel.
• Provide valuable sales support by promptly attending to customer inquiries, concerns, and complaints.

Document Preparation

• prepare necessary documents and presentations for account showroom visits, including presentation decks for B2B and General Trade accounts or prospects.
• Ensure all required items, details, and schedules for showroom visits are readily available.

Sales Documentation

• Prepare various sales documentation, including but not limited to sales reports, product performance analyses, business reviews, and other documents based on raw data.

Account Performance Monitoring

• Monitor the performance of handled accounts and provide constructive feedback to the respective account officer in charge.

Product Portfolio Awareness

• Ensure heightened awareness of the company's product portfolio in each account being managed.

Sales Records Management

• Maintain accurate records of sales and compare them with targets to assist the sales manager and account officer in monitoring the team's progress.

Who Are We Looking For?

This role is not a walk in the park. Rather, it’s an opportunity to leave your mark in the 

growth towards an 8-figure advisory firm. We’re in search of a proactive individual with topnotch organizational skills, capable of anticipating needs and serving as a dependable 

backbone to our CEO and executive team. Excellence is our benchmark. We’re looking for 

great, not good. Think of the discipline of Kobe Bryant combined with the tenacity of Serena 

Williams; if that resonates with your approach to administrative tasks, we want you!.

The Role

As our Executive & Personal Assistant, you are an indispensable pillar, ensuring seamless 

operations at the executive level. You will be the behind-the-scenes force enabling our 

CEO, leaders and C-suite teams we serve, to perform at their best

Key Responsibilities:

1. CEO Support:

• Streamline the CEO’s daily activities.

• Efficiently manage the CEO’s calendar and email inbox managing and triaging every 

email (familiarity with Slack, iMessage, Gmail, & Outlook Calendar).

• Assist in document and presentation preparations for sales, meetings, and marketing 

events.

• Coordinate detailed travel plans, including itineraries, agendas, and essential 

documents.

• Facilitate seamless communication between the CEO and integral team members

and clients.

2. Administrative Duties:

• Generate reports, memos, invoices, letters, and other vital documents.

• Oversee basic bookkeeping tasks. Generate invoices for clients and track timely 

payment.

• Process incoming emails and correspondences.

• Conduct research for various internal or external objectives.

• Offer general administrative support, including recording accurate meeting minutes.

• Organize company documents in shared folders

• Personal assistance for CEO, often time sensitive, such as booking personal 

appointments, purchasing gifts, and other needs as they come up.

3. Onboarding and Team Coordination:

• Prepare and manage confidentiality agreements for contractors; onboard clients, 

contractors and employees.

• Oversee new team member integration, including sharing onboarding processes and 

ensuring access to company platforms and channels.

• Monitor team & client birthdays and ensure timely acknowledgements as well as the 

arrangement of gifts

4. Event and Project Management:

• Lead the execution of off-site meetings, from planning to material procurement and 

conceptualizing creative giveaways.

• Drive projects aimed at enhancing client and employee satisfaction; derive insights 

from client feedback to strategize churn mitigation.

• Assist in the coordination of marketing needs and social media posts.

• Research and apply uses of AI to benefit business and assist in implementation.

5. Operations, Marketing and Business Development:

• Build and optimize processes, introducing proven workflows and tools for efficiency.

• Spearhead operations and marketing strategies and oversee implementation.

• Play an instrumental role in business development, from sales pitches to contract 

Negotiations.

6. Quality Assurance:

• Establish and maintain SOPs, playbooks, checklists, and more to guarantee 

consistent and high-quality service for all clients

Qualifications:

• 3 years minimum of experience as Virtual Assistant/EA
• Experience with  the ff tools
• Tools: Microsoft outlook, Zoom, Google workspace (required)
• Otter AI, Monday ( big plus)
• Familiar with mac/ have used mac ios products before
• Confident and proactive in suggesting and giving opinions

• Work where you want: 100% remote work policy according to US pacific time zone

hours.

• An exceptional team to work with you can learn from, have fun, and grow with.

• Learn with us: Company investment in employee growth.

• Grow with us: the ability to shape a young company’s trajectory and culture.

SpringBoard + Partners provides equal employment opportunities to all employees, 

contractors and applicants for employment and prohibits discrimination and harassment of 

any type without regard to race, color, religion, age, sex, national origin, disability status, 

genetics, protected veteran status, sexual orientation, gender identity or expression, or any 

other characteristic protected by federal, state or local laws. This policy applies to all terms 

and conditions of employment, including recruiting, hiring, placement, promotion, 

termination, layoff, recall, transfer, leaves of absence, compensation, and training

LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES

Position: Marketing Assistant

Working Hours: M-F; semi-flexible; 9am-5pm EST

Salary Range: up to 1500 USD

About the company: 

[Confidential Company] is the #1 bestselling brand of all-natural sports supplements, having served over 800,000 customers and sold 4 million bottles. Our success is rooted in our unwavering commitment to science, transparency, and honesty, coupled with our dedication to equipping individuals with the knowledge and tools to achieve their fitness goals faster. Our mission goes beyond selling supplements; it's about transforming the fitness industry for the better, one person at a time.

About the job:

We are currently seeking a dynamic Marketing Assistant to contribute to various administrative functions within our marketing department. In this role, you will play a pivotal part in scheduling social media posts, ensuring the smooth operation of social media ad campaigns, collecting and organizing statistics from various platforms, formatting blog posts using WordPress, and handling additional tasks as required. As a crucial member of our team, the Marketing Assistant will wear multiple hats and actively participate in diverse aspects of our marketing initiatives.

Duties and Responsibilities:

• Schedule social media posts by copying and pasting content from a database into scheduling software, and attaching relevant images.
• Monitor and ensure the proper functionality of social media ad campaigns.
• Gather statistics from various social media platforms and input them into tracking spreadsheets for analysis.
• Format blog posts using WordPress for optimal presentation and user engagement.
• Undertake various other tasks as needed within the marketing department.
• Wear multiple hats and actively participate in different facets of the marketing department.

• Minimum of 2 years of experience as a Marketing Assistant.
• Proficient in following instructions.
• Hands-on experience in formatting blog posts using WordPress.
• Great attention to detail.
• Extensive experience in social media marketing and management.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Virtual Assistant/Billing Specialist

Client Name: TBD

Company's Website: TBD

Working Hours: Mondays to Fridays, 8 AM - 4:30 PM Eastern Standard Time (subject to change)

Salary Range: $900-$1,000/month

About the Company 

They are a diversified and growing wastewater management company seeking a highly organized and skilled individual to join their team as an Accounts Receivable Manager / Virtual Assistant (to the President). This remote position offers the opportunity to work closely with our president, contributing to both financial management and administrative efficiency

Duties and responsibilities: 

Accounts Receivable Manager (Approximately 50%):

• Daily invoice and payment batching within the company CRM system.
• Daily monitoring of accounts receivable for overdue balances.
• Conduct outbound calls to customers with overdue balances to encourage timely collection of balances due.
• Generate and present weekly accounts receivable aging reports to the president.
• Actively update customer payment terms in the company CRM system to ensure the accuracy of reporting. 

Administrative Assistant (Approximately 50%):

• Directly support and work with the company president. 
• Monitoring and prioritizing the president’s emails, ensuring high-priority emails are seen and addressed, and low-priority emails are deleted or handled without the president's involvement.
• Provide a daily schedule summary to the president each morning.
• Send adequate reminders to the president prior to meetings.
• Manage travel arrangements for the president and company staff, including flights, venues, and restaurants.
• Assist with various administrative tasks as needed

Requirements:

• 2-3 years of experience as a Virtual Assistant or similar position
• Proven experience and familiarity with accounts receivables management and other related basic bookkeeping tasks.
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite (especially Excel) and CRM Systems
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Great problem-solving skills with efficiency and multi-tasking skills
• Can work independently
• Self-led and confident 

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $800-$1200/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 3-4 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Executive Assistant

Salary Range: $1000 per month (DOE)

Working hours: Juggling  between Toronto/NY EST and Tokyo JST this year as the client bounce between both cities.

Duties and Responsibilities:

• Conduct market research to inform business strategies
• Source and manage vendors for various projects
• Coordinate and oversee project management tasks
• Efficiently handle scheduling and calendar management
• Compile and document meeting minutes for team reference
• Participate in sales calls and contribute to business development
• Conduct debrief sessions with team members for continuous improvement
• Assist with personal planning tasks for key stakeholders

• Must understand or be knowledgeable about  the Japanese language
• Minimum of 2 years of relevant experience; more experience is preferable
• Proficient in using Slack, Google Sheets & Docs, Notion, and AirTable
• Familiar with Adobe Photoshop & Lightroom is considered a nice-to-have skill

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Social Media and General Virtual Admin Assistant

Working Hours: To Be Determined

Salary Range: $900 - $1500/month

Join our dynamic team! We are seeking a skilled Social Media and General Virtual Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Duties and Responsibilities:

• Social Media Management:
• Curate and schedule content for Twitter and LinkedIn.
• Monitor social media interactions and engage with the audience.
• Analyze social media performance and provide reports.
• Coordinate with the marketing team to ensure brand consistency.
• Expense Management:
• Sort and register expenses in Freshbooks.
• Categorize and tag expenses accurately for easy retrieval.
• Reconcile financial statements and prepare expense reports.
• Administrative Support:
• Perform various online tasks as assigned.
• Manage email correspondence and calendar scheduling.
• Assist in preparing presentations and documents.
• Conduct online research and compile data

• Prior experience in social media management and content creation
• Proficient in using social media platforms such as Facebook, Instagram, Twitter, and LinkedIn
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize tasks effectively
• Must be skilled with WordPress, FreshBooks, LinkedIn, Twitter
• 3 years of experience
• Experience supervising a team
• Excellent communication skills

Holidays: US & PH Regular Holidays

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1300-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 7+ years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

Position: Admin Services Specialist

Location: Philippines, Manila

 About LRN

Do you want to use your technical expertise to help people around the world do the right thing? Join us at LRN to be a part of a global company where you can make an impact.

LRN is a SaaS based e-Learning provider with a presence across US, EMEA, APAC and LatAm. More than 3,000 companies worldwide (including the world’s most recognizable brands) utilize LRN services and leverage LRN e-learning courses to help navigate complex regulatory environments and foster ethical, responsible, and inclusive cultures. In partnership with LRN, companies translate their values into concrete corporate practices, training materials, and leadership behaviors that create a sustainable competitive advantage. By acting upon shared values, companies and their people find the means to out behave and outperform.

About the role:

We are expanding our Admin Services team. Would you like to be a part of the growing team and contribute to performing activities on behalf of customers using LRN’s proprietary applications? We also work with customers’ program administrators, stakeholders, and internal customers closely. Our responsibilities include program administrator systems training, program administrator assistance, and responsibility for delivery of minor system configuration and content changes.

Your responsibilities will include:

• Provide assistance to internal and external customers on all aspects of LRN’s proprietary applications (functions include: campaign set up, system generated e-mails, system reporting, user data management, and customization) Please note these all are billable activities.
• Using defined systems and processes, keep both internal and external stakeholders updated as to the status of call tickets, requests, projects and changes.
• Update necessary tracking and reporting systems to ensure that group statistics can be tracked, managed and measured. Manage expectations of internal and external customers, ensuring capabilities are not exceeded to the detriment of the customer. Escalate issues related to capabilities where appropriate.
• Prioritize requests based on need and impact. Work with internal stakeholders to address priorities.
• Prepare/document and present (in written and verbal forms) product information that will assist customers with the capabilities of LRN's systems.
• Maintain quality levels for all work related to customers’ requests.
• Ensure there is an ongoing dialog between LRN and each customer with whom the Partner Assistance Center team member is working.
• Perform content using our inhouse tool.
• Providing assistance/training to customer point of contracts on LRN’s proprietary tools as well as providing solutions for an enhanced in-depth experience.

• Bachelor’s Degree
• 4-6 years of L2/L3 level experience in a customer facing role in an application support environment. We value ability and experience to independently manage operational relationship with enterprise Partners.
• Excellent communication skills in English. This position requires above par skills to write and speak in English.
• JLPT- N3 or above
• Extensive experience in supporting enterprise customers based in US, Europe & APAC.
• Familiarity with HTML and CSS.
• Familiarity with Learning Management Systems

LRN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

OPEN FOR FILIPINO CITIZENS CURRENTLY RESIDING IN THE PHILIPPINES ONLY

Position : Administrative Assistant

Client : LC Services 1 LLC

Client website : http://oakpoint.us

Work Hours : Monday to Friday, 3PM to 10PM Eastern time | 4AM to 11AM Philippine time

Pay Range : USD 1,500 - 2,200/month

About the company:

Clinical decision-making authority is paramount to any successful support model. With this in mind, Oakpoint was founded with the belief that not all dental practices are alike. We understand your desire to be supported properly, allowing for complete clinical decision-making authority. We understand your needs and flex our delivery model accordingly. Oakpoint is designed with flexibility and appropriate areas of support. This means we are not a “one size fits all” model.

Job Summary:

As an Administrative Assistant within the Dental Practice Acquisition Team, you will play a crucial role in supporting the seamless operations of the team. This position involves a diverse range of administrative tasks and responsibilities, requiring a proactive, organized, and detail-oriented individual. You will work closely with the acquisition team members to ensure efficient communication, coordination, and documentation of key processes.

Responsibilities:

1. Documentation and Record Keeping:

• Maintain accurate and organized records.
• Assist in managing client lists and prospecting.

• Input and update relevant data into databases and systems.
• Generate regular reports to provide insights into key performance indicators and milestones.

• Conduct market research and analysis to support the identification of potential dental practices for acquisition.
• Assist in compiling information related to competitors and market trends.

• Handle routine administrative tasks such as phone calls, email correspondence, and office supplies management.
• Provide administrative support to team members as needed.

• 2-3 years proven experience as an administrative assistant or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of the dental healthcare industry or experience in a similar field is desirable.