"LOOKING FOR A FILIPINO CURRENTLY RESIDING IN THE PHILIPPINES!!"

Working Hours : Monday to Friday, 9AM-4PM Pacific (1AM-8AM Manila)

Salary Range : 800-1200 USD

Holiday : TBD

Primary Responsibilities:

• Assist vendors, manufacturers, etc.
• Manage and maintain executives' calendars, including scheduling and coordinating meetings, conferences, and appointments
• Prepare and edit correspondence, memos, presentations, and reports for executives
• Act as a liaison between executives and clients, handling both internal and external communications
• Handle travel arrangements, including booking flights, hotels, and ground transportation
• Prepare and distribute meeting agendas, minutes, and other relevant materials
• Assist with event planning and coordination, including organizing conferences and corporate events
• Conduct research and provide support for special projects as assigned

•  At least 2-3 years of experience in an administrative or executive support role.
• Have experience working on start-up companies 
• Proficient in English with good to excellent verbal and written communication skills.
• Highly skilled in utilizing Google Suite applications, including Docs, Sheets, etc.
• Highly- organized and detail-oriented with a proven ability to manage multiple tasks and meet deadlines.
• Experience working in an e-commerce company is highly preferred
• Excellent organizational and multitasking abilities.
• Experience working in a remote environment, equipped with a reliable internet connection and a functional work setup.
• A proactive individual with a problem-solving mindset, able to work with minimal supervision.

Must have knowledge in using the following tools:

• Excel
• Google Calendar
• Slack

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

• In charge of all store fixed and non assets inventory

• Maintains and updates the company’s brands lease terms for renewal purposes.

• Prepare weekly messenger itinerary.

• Process quarterly ordering of office and store supplies

• Compile and update employee records (201 file)

• Assist in payroll preparation by providing relevant data (absences, leaves, etc.)

• Recording of Daily Time Record

• Process statutory payment monthly thru BPI Bizlink

• Process employee benefits such as product incentives in the form of IUP (item used for

personal)

• Coordinate with law office for legal documents requested.

• Collate and file all store permits.

• Manage inventory of all company assets

• Communicating with bank partners for tie up and deployment of payment facility in the

stores and other concerns.

• Coordinate with couriers (JRS and Lalamove) for the submission of monthly billing

• Accounting duties such as reconciling deposit pick-up billing vs. actual pick-ups slips

summary for both BDO and BPI

Basement, FMF Building, 126 Pioneer Street, Mandaluyong City. Tel no. 470-3228 Telefax No. 718-0961

STORE OPENING/ EVENTS:

• Prepares the brands contracts for new store openings, renewals and closure in coordination

with the Direct reports and malls leasing.

• Request from banks the payments terminals to be deployed to the stores

• Monitors all store supply inventories for replenishments.

• Monitor all inventory.

• Supplies Check list

• Assist with planning and execution of corporate selling events and Pop ups

• For Pop up Events: Assist in the preparation of all materials and supplies. Can be assigned

on assisting in the cash counter and if needed to work on weekends.

STORE CLOSURE:

• Coordinates and monitors the security deposit for refund with malls accounting/ finance

team

• Works closely with the Direct reports for contracts and other payments matters.

KPIs:

1. Account / Lease Contract Management

a. Monitoring of renewal contracts

b. Processing of refund of construction bonds after store constructions

c. Other mall matters & concerns

2. Office Management Up Keeping

3. Store Inventory of Fixed & Non-Assets

4. Communication Engagement

5. Attendance

#LI-RA1

Company Background

The company is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.

Role Overview

They are looking for an Executive Assistant to perform a variety of administrative tasks and support the company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to executive members.

Responsibilities

• Provide comprehensive support to executives, alleviating their workloads through efficient handling of administrative tasks.
• Manage bookkeeping duties, ensuring accurate and organized financial records.
• Schedule and coordinate executive calendars, including booking meetings and arranging travel arrangements.
• Conduct initial cold outreach to clients and stakeholders, representing the executive's office professionally.
• Act as a liaison between executives and clients, ensuring seamless communication and coordination.
• Demonstrate excellent written communication skills for drafting emails, memos, and other correspondence.
• Facilitate smooth internal and external coordination, promoting effective teamwork.
• Utilize G Suite, Notion, and other basic tools proficiently to streamline workflows.

• Proven experience in a supportive role, preferably as an executive assistant or in a similar capacity.
• Familiarity or experience with working with AI tools.
• Must be highly skilled in research, putting together databases and information.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficient in basic bookkeeping tasks and financial record management.
• Exceptional calendar management and scheduling abilities.
• Excellent written communication skills with a keen eye for detail.
• Strong verbal communication skills, maintaining a professional and friendly tone.
• Experience in coordinating and booking travel arrangements.
• Capability to handle initial cold outreach to clients and partners.
• Proficiency in using G Suite, Notion, and other essential office tools.
• Ability to adapt to a dynamic work environment and alleviate the workload of the executive team effectively.
• Honest and truthful with a commitment to ethical conduct.
• Demonstrates strong values and integrity in professional interactions.
• Possesses a "figure it out" mindset, adept at navigating challenges independently.
• Exhibits a proactive approach to problem-solving and a can-do attitude.
• Embraces a growth mindset, displaying a willingness to learn and adapt.
• Thrives in an environment that encourages continuous improvement and development.

• Fully-remote work
• Competitive market rate
• Flexible shift (2-3 hours EST overlap).

ONLY OPEN TO FILIPIO CANDIDATES

Position: Executive Assistant & Marketing Project Data Entry Specialist

Work Hours (Client): EST, 9am to 5pm, M-F

Work Hours (MNL): MNL, 10pm to 6am, M-F

Pay Range: $800-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Monkey Crayon Media is an innovative ad agency committed to delivering creative and impactful marketing solutions. We value creto bring out the best in our team and our clients.

The Role: We are seeking a versatile and dedicated individual to join our team as an Executive Assistant & Marketing Project Data Entry Specialist. This hybrid role is designed to support the dynamic needs of our two owners and contribute to the data-driven backbone of our marketing projects.

Duties and Responsibilities:

Executive Assistant Duties:

• Provide comprehensive administrative support to the two owners, including schedule management, correspondence, and travel arrangements.

• Prepare and organize documents, presentations, and meeting materials.

• Manage and prioritize multiple tasks efficiently, ensuring smooth operations of the owners' daily activities.

Marketing Project Data Entry Specialist Duties:

• Accurately enter, update, and maintain marketing project data in our systems.

• Assist in the preparation of reports and analysis for marketing strategies.

• Coordinate with our fulfillment vendors to ensure accuracy, consistency, and hit deadlines.

• Contribute to the development of our written/recorded training material and SOPs.

Minimum Requirements:

• • Proven experience as an executive assistant, administrative assistant, or in a relevant role.
• • Strong proficiency in MS Office, data entry software (we use Trello), and digital communication tools.
• • Excellent organizational and time management skills.
• • Outstanding written and verbal communication abilities.
• • Attention to detail and a commitment to accuracy.
• • Ability to handle confidential information with discretion.
• • background in a marketing advertising firm would be preferred

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Executive Assistant

Working Hours: Mondays to Fridays, 8 AM - 4:30 PM Eastern Standard Time (subject to change)

Salary Range: $900-$1,000/month

About the Company 

This company specializes in relocating residents to affordable housing communities that are undergoing rehabilitation. Our experienced team understands the unique challenges that come with these types of relocations and works to make the process as seamless as possible for those involved

About the role

The ideal candidate is capable of communicating on a daily basis, is excellent in project management, and can work independently.

Duties and responsibilities: 

• Answer calls promptly
• Learn about the business
• Identify customer needs, resolving customer’s concerns in a timely manner
• Maintain Database
• Answering customer questions via call and email
• Data entry for reporting

• 2-3 years of experience as an Executive Assistant or similar position
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite (especially Excel) and/or Google Suite
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Great problem-solving skills with efficiency
• Can work independently
• Self-led and confident 

Who We’re Looking For

We're looking for a detail-oriented individual with excellent interpersonal and communication skills. You're a problem-solver with a strong work ethic, able to handle sensitive information with discretion and maintain a high level of confidentiality. You thrive in a fast-paced environment and can manage multiple tasks simultaneously while maintaining your poise and professionalism. You will primarily act as the executive assistant to the CEO, as well as support the Chief of Staff. You will report to the Chief of Staff.

What You’ll Do

• Administrative Support: Manage and maintain executives' schedules, appointments, and travel arrangements, along with virtual travel support.
• Communication Management: Act as the point of contact between executives and employees/clients. Manage incoming and outgoing communication, including emails, Twitter DMs, etc.
• Data Entry and Maintenance: Accurately input data into various databases, spreadsheets, and systems. Update and maintain existing records to ensure data integrity. Perform regular data cleansing and validation procedures.
• Documentation and Reporting: Maintain comprehensive and organized records of tasks and activities. Generate reports and summaries as required.

What You’ll Bring

• 4+ years experience as an executive assistant or in a similar administrative support role.
• Proficiency in G-Suite, Slack, Notion, and other productivity tools.
• Familiarity with CRM and ATS platforms or ability to learn.
• Exceptional time management and organizational skills, with the ability to prioritize and manage multiple tasks.
• Strong written and verbal communication skills, including the ability to draft professional correspondence.
• Discretion and confidentiality when handling sensitive information.
• Ability to anticipate needs and take initiative to ensure the executives' schedules and projects run smoothly.
• A positive attitude, flexibility, and adaptability in a rapidly changing environment.

What You’ll Get

• You'll work with a dynamic team in a creative and fast-paced environment.
• You'll get a great salary and time off.
• You'll get to work remotely from wherever you want! (As long as it has reliable WiFi and hopefully a comfortable place for you to work)
• You'll be challenged by ever-evolving solutions to our clients and their customer's needs.

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: Monday to Friday, 9:00 AM to 5:00 PM EST | 10:00 PM to 6:00 AM Philippine Standard Time (with flexibility depending on the client's needs)

Holidays: Flexible

Pay Range: USD 900 - 1,500 per month (depending on qualifications and skills)

Responsibilities:

PHASE 1

• Get imbedded in email inbox

• Create a triage system for email

• Folder emails that don’t need attention

• Develop a prioritization / action item summary from all emails received on a daily basis
• Feedback will be provided on that list for the next day actions
• Based on action list
• Schedule meetings and calls
• Book travel
• Keep large proactive projects top of mind
• Gift purchasing and other helpful tasks
• Specific Examples
• Signing routine documents
• Maintaining contact information
• Research Chase workforce development – allotting 15 hours for studying for series 7
• Schedule volunteer activities
• Send holiday gifts
• Assist in the logistics or planning of company events
• Triage 100+ emails daily
• Book flights and hotels for approximately 40-50 trips annually
• Schedule and track approximately 25 meetings weekly

PHASE 2

• Develop system for touching base to ensure high priority items receive attention
• Providing feedback on how to improve systems or process
• Help CEO and team with projects
• Event planning
• Travel
• Organization
• Meal ordering
• Fundraising / new deal pipeline management / follow up
• Scheduling calls / meetings
• Populating data rooms with information
• Basic research
• Powerpoint / Word / Email projects
• Design
• Drafting content
• Investor relations
• Work with team to organize the business
• All legal documents
• Regulatory information, including FEINs, bank account info, etc.

PHASE 3

• Move towards efficiency
• Bring learnings and think about ways to improve processes

Qualitative attributes we are looking for:

• Transparency
• Grit
• Take Ownership
• Team Oriented
• Think Differently
• Must be detail oriented and a self-starter
• Problem solving orientation

• At least 2 years of experience as an Executive Assistant supporting a foreign client
• Excellent verbal and written communication skills
• Proficient in Microsoft Office 365 (specifically MS Outlook, PowerPoint, Word, Excel, and OneDrive), Canva, and any CRM tool
• Comfort and interest in artificial intelligence and social media expertise is preferred

LOOKING FOR FILIPINO CITIZEN BASED IN THE PHILIPPINES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : Executive Assistant

Work Hours : Flexible throughout the week but always available. Total hours will average 48 hours a week, and they will need to be available on weekends; in UK timezone.

Holidays : UK Holiday

Pay Range : $ 1,500 - 2,000 per month

Duties and Responsibilities:

• Conserves executives' time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; and initiating telecommunications.
• Manages complex and changing diaries, including scheduling, and negotiating appointments and meetings.
• Organizing associated and supporting documentation.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Coordinates and supports effective meeting organization and management while collecting key and detailed minutes, tasks, and deliverables and distributing these accordingly.
• Prepares and oversees the delivery of Business performance reports by collecting and analysing information.
• Provides historical reference by developing and utilising filing and retrieval systems; recording and distributing meeting discussions.
• Maintains and oversees filing and file systems for recording and storing information in a meticulous and detailed manner.
• Contributes to all team efforts by accomplishing related results as needed. Bringing
• communication and structure to the Business is essential to the role of a personal assistant.

• Minimum 2 years of experience
• Good to Excellent written and communication skills;
• Tools:  Office 365, Sharepoint, Teams, Trello (big plus), or similar tools to Trello, and Excel.
• Capable of interfacing with numerous people at every level of the company.
• Experience with typing correspondences, including minutes, emails, letters, memos.
• Expertise in: Reporting Skills, Supply Management, Scheduling, Organization, and Time Management. Presentation Skills, Equipment Maintenance, and Travel Logistics.

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: Executive Assistant

Salary Range: $800 - $1200 per month (DOE)

Working hours: Monday to Friday, Flexible; total of 40 hours/5 days a week;  Overlapping two hours between 3-5 PM EST

Join our dynamic team! We are seeking a skilled Executive Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Duties and Responsibilities:

● Help out with a variety of business / personal tasks. The scope would be purely administrative to start but could expand over time as familiarity/trust builds.

● Manage executive calendars, including scheduling meetings, conference calls, and appointments

● Coordinate travel arrangements, including booking flights, hotels, and ground transportation

● Prepare and distribute meeting agendas, take minutes, and organize necessary materials

● Screen and direct phone calls and emails, responding where appropriate

● Draft, proofread, and edit correspondence, reports, and other documents

● Assist with the preparation and organization of presentations and reports

● Conduct research on various topics and compile information into useful and organized formats

● Organize and maintain both digital and physical files and records

● Handle sensitive and confidential information with discretion and maintain strict confidentiality at

all times

● Anticipate and proactively address the needs of executives to ensure their time is maximized

effectively.

• At least 2 years of proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in office software (e.g., MS Office, Google Workspace).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Detail-oriented with a proactive and problem-solving mindset.
• Discretion and confidentiality in handling sensitive information.

LOOKING FOR FILIPINOS AND PHILIPPINE-BASED CANDIDATES

Position: Executive Assistant

Work Hours: Mon. to Fri. 9:00 AM – 6:00 PM EST | 10:00 PM – 7:00 AM Phil Time

Pay Range: $900 - $1600 monthly

The client is a multi-time CEO about to start a new company who needs an EA for typical CEO tasks including personal tasks.

• Email management - reviewing and managing the CEO's email,
• Calendar management; scheduling both professional and personal appointments -
• Manage bills
• Doing basic research

• Has at least five (5) years of relevant work experience
• Has excellent communication skills
• Proficient in Google, Mail, Calendar, and Spreadsheet
• Proficient in Notion is an advantage but not a requirement
• Strong organizational skills

Job Title: Executive Assistant

Schedule: Monday to Friday / US Timezone

Salary Range: $800 - $1500

• Provide comprehensive support to two managing directors, such as managing schedules, coordinating meetings, and ensuring seamless communication.
• Drive projects to support our investing initiatives, events planning, and firm operations.
• Assist in planning and coordination of various firm events.
• Handle routine administrative tasks like data entry, file management, and documentation.
• Assist with other duties and special projects as needed.

• 2-3 years of proven experience as an executive assistant.

• Familiarity with office management procedures and basic accounting principles.
• Excellent organizational and time management skills.
• Proficient with office management software like MS Office (Word, Excel, and Outlook) and project management tools.
• Ability to take initiative, multitask, and work under pressure.
• Exceptional interpersonal and communication skills.

WHO ARE WE?

Kaliber is a performance marketing agency & consultancy composed of passionate digital marketers that offer thought leadership, world-class strategy, and execution for our fast-growth clients. We take major pride in learning & development for our team, sharing over $500M experience in digital advertising. Kaliber has a diverse portfolio of clients, a team of over 30 performance experts across 6 countries, and a welcoming company culture.

ABOUT THE ROLE

As an Account Executive, you will be an integral part of the client services team, focusing on building and maintaining client relationships and helping contribute to business revenue growth. This role provides an opportunity for professional development within the client services department. As you progress in your role as an Account Executive, you will have the opportunity to build relationships with clients who are newer to our portfolio.

RESPONSIBILITIES

Client Management and Development (50%)

• Assist account managers in managing existing client accounts and developing strategies to meet sales targets
• Collaborate on sales presentations, pitch decks, and proposals
• Establish and maintain strong relationships with clients, acting as a reliable point of contact
• Attend to client needs, collect feedback, and convey information to the account managers
• Stay updated on industry trends, competitor activities, and market dynamics, and help contribute and support client objective insights and ideas based on research to enhance strategies
• Assist with the preparation of monthly client invoicing
• Help account managers prepare and lead effective and insightful client meetings (weekly, fortnightly, and/or monthly)
• Drive revenue growth by identifying opportunities to sell additional services based on the needs of clients
• Opportunity to grow new relationships with emerging clients

Delivery Management (50%)

• Ensuring the team’s adherence to the correct processes and following best practices, maintaining accountability and ownership
• Focus on campaign results to measure the success and outcomes of campaign activities by helping to monitor budgets, performance pacing, and flagging risks with the team
• Work closely with the performance marketing team to maintain project status updates so as to identify potential issues and/or opportunities within or related to the project.

Qualification and Experience

• 1-2 years of experience in client servicing, with Digital Marketing Agency experience preferred
• Possess a strong understanding of Digital Media and common performance channels

Technical and Soft Skills

• Possess excellent oral and written communication skills for sales presentation/quotation and proposal preparation
• Natural relationship builder and able to manage difficult conversations and expectations
• Possess project management skills
• Experience in using Project Management software (preferably ClickUp)
• Excellent written and spoken interpersonal skills; with exceptional presentation skills and can clearly articulate your ideas, designs, and suggestions
• You pay strong attention to detail and have a keen eye for aesthetics
• You are a strong team player who can collaborate effectively with different stakeholders

Personality Traits

• Demonstrates Kaliber’s core values — transparent, communicative, people-centric, and possesses expertise in ones craft
• Engages proactively within a team environment
• Ability to use initiative and work without a high level of supervision
• Ambition to understand the business and what drives performance
• Excellent attention to detail
• Ability to work in a fast-paced environment
• Quality driven, consistently aims to uphold high standards
• Maintains strict discretion and confidentiality
• Ability to navigate matrixed relationships, manage numerous partners, and coordinate resources to deliver desired outcomes

• Hybrid - Remote Team
• Flexible working hours
• Fast-growing startup company
• Friendly work environment
• Paid time off, including sick leaves and emergency leaves
• Provision for company-owned laptop
• Opportunities to develop into senior management roles
• and more!

NOTE: We are looking for candidates who are open to a hybrid, but flexible working set-up!

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Executive Assistant/Chief of Staff

Work Hours: M-F; 9:00 AM-5:00 PM Central Time/11:00 PM-7:00 AM PH Time

Salary: 1,300-1,800 USD per month

About the Job:

Executive Assistant with self-directed advancement. The successful candidate will handle administrative and project management tasks.

Duties and Responsibilities:

• Maintain/update data in HubSpot.
• Maintain/update database in Airtable.
• Daily project management (calls with providers and clients) and updates in Asana.
• Tracking scorecards and measurables for reporting.
• Managing calendar and scheduling.
• Documenting processes and procedures (AORs and SOPs).
• Create and document SOPs in the Handbook.
• Provide administrative support (professionally and personally).
• Interact with clients and vendors.
• Perform general research, and create reports.
• Implement and execute operations processes.
• CRM (Hubspot) data integrity.
• Contract and order management (more task management than project management).
• Help with company procedures.
• Assist with hiring (job descriptions, interviews, shortlisting, etc.) 

• 2-3 years of relevant experience in the role.

• Excellent English spoken and written.
• Has experience working as an EA (ideally with a larger company with structure, and also with the owner/founder using an EA for the first time).
• Has done this using Google Workspace for email and calendaring with executives.
• Has used project management tools like Asana and HubSpot.
• Has been working in the US time zone.
• University educated; Bachelor's level of education is important, sophisticated, and cosmopolitan.
• Appropriate computing resources, internet, and backups are required.

Ideal/Preferred:

• Tools: Slack, Zoom, Canva, DocuSign, Loom, and Airtable.
• Background in Engineering and Legal (or potentially paralegal).

Personality/Attitude/Culture Preference:

• Needs to have high attention to detail, be self-starting, self-motivated, highly accountable, resourceful, highly independent, self-directing, experienced, and a capacity+drive to learn and advance.

Reporting directly to the Customer Support Director – Player Engagement. The Executive Assistant provides administrative support in a remote working relationship. The Executive Assistant serves as a liaison to the executive and senior management teams; organizes and coordinates internal and external relations efforts; and helps oversee special projects driven by the CS Director. The Executive Assistant must be flexible and enjoy working in an environment that is mission-driven, results-driven and customer and employee-friendly. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This Executive Assistant must be adept at translating ambiguous narratives into clear actions, organizing meetings, managing schedules, and ensuring timely follow-ups. This role demands business maturity, exceptional coordination skills, and the capacity to handle multiple stakeholders.

• Translate Ambiguous Instructions: Understand and convert vague or complex narratives into actionable tasks.

• Meeting Organization: Schedule and organize meetings efficiently, ensuring optimal use of Customer Support Director’s time.
• Note-Taking and Follow-Ups: Take comprehensive notes during meetings and ensure all follow-up actions are completed in a timely manner.
• Stakeholder Management: Handle communications and coordination with multiple stakeholders, maintaining professionalism and discretion.
• Flexible Scheduling: Adjust personal schedule to meet the dynamic needs of the business and executive team.
• Document Management: Proficient in creating, managing, and designing office files and documents.
• Numerical Skills: Competence in basic mathematics and understanding different time zones for scheduling.
• Work Under Pressure: Thrive in a high-pressure environment, managing tight deadlines and urgent tasks.
• Organization: Exceptional organizational skills, with a keen attention to detail.
• Confidentiality: Maintain strict confidentiality regarding all sensitive information and company matters.
• Administrative Support: Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing reports; preparing presentation slides, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings (e.g. visa preparation, travel documents, expense report, etc.).
• Project Management: Helps manage a variety of special projects for the Customer Support Director. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Other duties as required from time to time.

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including members of executive and senior management teams, members of the service line, external partners and clients
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Other Requirements:

• Bachelor's degree or relevant experience
• Strong work tenure: minimum of 3 years of experience in a similar capacity (preferably supported global senior leaders or executives)
• Excellent English written and verbal skills
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), conference call systems and other platforms
• Amenable working in European shift (3pm to 12am)

• Non-taxable Allowances
• HMO and Life Insurance
• Paid Time Offs
• Annual Wellness Subsidy

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Executive Assistant + Accountant
Schedule: M-F, 9am-5pm EST
Salary Range: $1,500 - 2,300
Benefits: TBD

About the Company:

The company is a downstream petroleum distributor. They specialize in gasoline distribution and marketing.​ They believe that a strong backcourt offering and brand recognition are the key drivers of gasoline sales and margin.

About the Role:

You will function primarily as an accountant wherein you will be responsible for handling lapsed books, and preparing reports and reviews. Additionally, you will do calendar management, social media functionalities, and other administrative tasks.

Primary Responsibilities:

Bookkeeping and Accounting:

• Prioritize and efficiently catch up on lapsed books.
• Coordinate effectively with the US-based staff accountant and office manager.
• Preferably possess experience in fuel distribution to enhance understanding and efficiency.

Financial Reporting:

• Generate comprehensive reports to facilitate informed decision-making within the organization.

Control Reviews:

• Conduct thorough control reviews to ensure financial accuracy and compliance.

Secondary Responsibilities:

Executive Assistance:

• Act as an integral part of the team by providing executive support.
• Manage follow-ups, ensuring timely completion of tasks.
• Coordinate schedules and assist in various administrative responsibilities.

Social Media Coordination:

• Demonstrate familiarity with social media management

• At least 3 years of relevant experience (accounting AND administrative roles)
• Proficiency in QuickBooks Desktop, MS Excel, and Google Workspace (required)
• Experience in fuel distribution is a plus
• Ability to adapt to a dynamic work environment and handle confidential information with discretion.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.

TBD

Location: Fully Remote

Salary: TBD

Schedule: TBD - Strictly US time zone

*Note: Please indicate in the headline the role that you're applying for.

At Outwork Staffing, we believe in connecting businesses with top-tier talent to enhance productivity and fuel growth. We specialize in identifying exceptional professionals across various domains. Our commitment is to build long-term partnerships by placing the right candidates in roles that align with their skills and ambitions.

We are actively pooling candidates for the following positions:

1. Virtual Assistants
2. Bookkeeper
3. Customer Service Representatives
4. Executive Virtual Assistants
5. Graphic Designer
6. Virtual Administrative Support
7. Marketing Assistants
8. Sales Support/ Sales Development Representatives

• Proven Relevant Experience (at least 2 years of working remotely, supporting international clients)
• Must be willing to work in US time zone
• Home Office Setup (must have own desktop and/or laptop, noise cancelling headset, high quality microphone and web camera)
• Proficient in relevant software, tools, and technologies related to the chosen role (e.g., graphic design software, bookkeeping tools, virtual assistant platforms).
• Strong Communication Skills
• Effective Problem Solver
• Technical Proficiency
• Excellent Time Management
• Adaptable and Flexible
• Team Collaboration
• Self-Motivated and Accountable

Submit your profile now! Include a cover letter, updated resume, and, if applicable, a link to your portfolio. We'll reach out when the perfect opportunity matching your skills and qualifications arises. Your next career move awaits – join our candidate pool today!

**LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES**

Position : Paralegal/Admin Support

Working Hours: M-F CST, 8AM to 5PM or 9AM to 6PM or 7AM to 4PM (can be pretty flexible)

Salary Range: 800-1500 USD/month

Holiday : PH Holiday

About the job:

We are seeking a dedicated and experienced Paralegal/Admin Support to join our team. This role will  work closely with the management and help with their day-to-day activities.

Duties and Responsibilities:

• Provide back-end support on billing, organization, calendar (CLIO)
• Work on managing client expectations
• Assign to opening and closing files
• Assign organization of cloud storage (dropbox) and other legal/administrative roles
• Work on communicating and following up with providers who are supposed to be getting something for us
• Work on setting up calls/ sending invitation, out them on schedules
• Assign on keeping track of payments, due payments, etc.
• Will work mostly with Seth and other 2 individuals

Qualifications:

• Must be knowledgeable in CLIO (willing to provide training) through CLIO (it's all in there)
• Must be proficient in using Word & Excel and Google Suite
• Must have a solid experience as an Admin Support or similar role
• Must be comfortable with communicating with the providers (client-facing)
• Must have a good command of speeches
• Must have an Excellent Communication Skills
• Must have worked in any kind of law firm in the same role (legal knowledge is not required)
• Please use our website www.rudolphkaplan.com to get more information about the firm, the type of work that we do, size, etc.
• Also, proficiency with Dropbox would be a plus.

Position: Executive Assistant

Working Hours: M- F 7:30AM - 4:30PM CST | 9:30PM to 6:30AM PHT

Holidays: US Holidays

Salary: USD 800 to 1200

Company Description

A company that will help you take your income, investments, and life to the next level.

Duties / Responsibilities

• Manage and triage email
• Book travel & appointments
• Schedule meetings
• Maintain a CRM of close contacts and relevant updates
• Handle admin & life errands that are time sensitive
• Do data entry or research when needed
• Research vendors, gifts, or service providers
• Create copy for merch
• Help with daily personal assistant work 
• Assist CEO with tasks involved in running and building a merch store
• Assist CEO with tasks involved in expanding his real estate syndication business

Skills and Requirements 

• 2+ Years of experience working remotely as a Virtual Assistant for a business owner who lives in the USA.
• Proficient English speaker (comfortable talking, writing, and reading)
• Strong familiarity with the mentioned tools to be utilized 
• Ability to write copy for merch descriptions (a plus!)
• Must have experience in Slack, Notion, Google Suite, Hubspot, Mailchimp and Social Media platforms (Twitter, Instagram, and Youtube)
• Have great organizational & copywriting skills
• Ability to communicate well (Will be doing so with service providers)
• Must have a backup internet connection and device

Great to have skills and tools experience with

• Wordpress
• Kajabi
• Canva 
• Video Editing
• Merch by Amazon

About Us

Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are the leading direct-to-consumer womenswear brand, headquartered in Singapore, with an omni-channel presence across Indonesia and Malaysia, a retail franchise in Cambodia, and are fast expanding into international markets namely Hong Kong SAR China and United States of America.

Founded in 2010, we are proudly female-founded with more than 70% female representation across our organisation, leadership and STEM roles (#girlpower!). We raised a US$50M Series C round in 2021 and know that we’re on the cusp of something great, where we’re working towards becoming the most thoughtful brand globally, for the Asian female consumer, especially when it comes to our products, community and experiences.

There’s a lot more work to be done with all of our exciting plans. So we’re looking to team up with people who are wildly passionate about making an impact and be part of a dynamic team, in a workplace with no corporate BS (yes, you read that right!).

The role

You will be responsible for executing email (eDM) campaigns and launching new communication channels in our key markets, ensuring that our subscribers are engaged as part of the Love, Bonito community. Reporting into the Senior Customer Communications Executive, you will play a key role in communicating with our customers and building a community of empowered women around the world.

You should have / be

• A passion for engaging customers meaningfully
• A genuine interest in fashion and general female consumer products
• A self-starter, resourceful, proactive and hands-on approach. Get it done right, and fast!
• Strong project management, multitasking and execution abilities
• Strong communication skills to collaborate across teams
• Lives and breathes our brand values: People Matter; Go Above & Beyond; Be Bold, Be Creative; Always Keep It Real; We’re Better Together, Growth Mindset!

Main Responsibilities

• Under the Integrated Marketing team, drive the global digital marketing communications calendar through all newsletter eDMs for all countries
• Improve and optimise eDM metrics and work closely with cross-functional teams to achieve performance
• Performance tracking: Report performance of eDMs and share key learnings to be applied to similar markets
• Plan and conduct A/B testing to ensure segments, content, frequency, and timing of eDMs are optimised
• Collaborate with product team to implement and track performance of new email features
• Work with CRM & Loyalty team to build segmentation strategy for newsletter eDMs for campaigns
• Support Integrated Marketing team in working with countries and set new rituals to ensure that local campaigns have eDM content corresponding to the country's marketing campaigns
• Collaborate with cross-functional teams to ensure all customer marketing marketing touchpoints are aligned, such as website banners, during campaigns
• Be the main internal point of contact for contact management, segment management, and email creation on Emarsys 
• Research competitors and their eDM strategies to find the growth opportunities
• Launch weekly and campaign newsletter eDMs for SG MY AU ROW: create segments, build email campaign on Emarsys, schedule emails

• At least 3 years of relevant work experience with promotional and behavioural eDMs
• Experience working in a fast growing consumer company, with an interest in e-commerce and fashion
• Proficient in Excel
• Comfortable working with data and data analytics tools
• Track record of strong stakeholder engagement and communication finesse
• Proactive and ready to jump in hands-on when required

1. Flexible Work Arrangement

• Work from anywhere*!
• Remote work and adjustable hours - as long as present during our core working hours

2. Staff Wellness

• Comprehensive corporate insurance (Fully covered visits at our panel clinics, Dental coverage, Maternity reimbursement, Mental wellness support)

3. Learning and Career Development

• Learning and development (i.e. subscription plans to best-in-class resources, personal development fund etc)
• Dedicated leadership training for those of managerial responsibilities
• Friday pm off for learning

4. #TeamLB perks

• Generous staff discount off LB products
• Corporate partnerships with a variety of companies
• Employee driven peer-to-peer recognition platform to honour and celebrate everyday achievements
• Internal Referral programme

About Us

Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are Southeast Asia’s leading womenswear brand, headquartered in Singapore, with an omnichannel presence across Hong Kong SAR China, Indonesia, Malaysia and a retail franchise in Cambodia. In addition, we have also expanded into international markets namely the Philippines and the United States of America.

Founded in 2010, we are proudly female-founded with more than 65% female representation in leadership roles (#girlpower!). We raised a US$50M Series C round in 2021 and know that we’re on the cusp of something great, where we’re working towards becoming the most thoughtful brand globally, for the Asian female consumer, especially when it comes to our products, community and experiences.

There’s a lot more work to be done with all of our exciting plans. So we’re looking to team up with people who are wildly passionate about making an impact and be part of a dynamic team, in a workplace with no corporate BS (yes, you read that right!)

The team

The Love, Bonito team is a passionate, dynamic, innovative and fun-loving family. From fashion-lovers, savvy marketers to tech whizzes, we have a diverse team of talented individuals with one unified focus - our customer, the Love, Bonito woman. She is at the heart of everything we do and we pride ourselves in always taking an innovative, data-centric yet considerate approach in creating the right experiences, products and content for her. With big dreams and a grand mission, we’re looking for great like-minded people to join us - people who are as passionate, fearless and entrepreneurial. 

If you’re looking for a dynamic, no corporate-BS environment to learn, grow, and really make an impact, we could be the perfect fit for you!

The role

You will be responsible for contributing to the growth strategy across digital and retail touchpoints for the Singapore and International sites. You will play a pivotal role in the development of Love, Bonito’s brand and reaching new customers in our focus markets by leveraging on growth marketing and SEO. You will play a key role in shaping Love, Bonito throughout this exhilarating expansion phase.

Main responsibilities

• Develop a deep understanding of our target audience and the customer journey in order to reach and convert the right audience by leveraging on growth marketing and SEO
• Collaborate with other members of the Growth team, Analytics, Brand, Finance and country teams to strategize, plan and execute new customer growth initiatives
• Define and implement growth strategies to drive customer acquisition while managing ROI and efficiency constraints
• Leverage data and analytics to find new growth & optimization opportunities and identify key drivers for customer acquisition 
• Translate analytics and insights into actionables. Measure and communicate effectiveness of growth initiatives, and channels performance

Drive customer acquisition and reach the most relevant audience

• Drive strategy and execution of all paid advertising channels (Search, Social, Programmatic Display, Affiliate) and be responsible for all performance marketing KPIs across markets; work closely with all of advertising / technology partners (e.g. Google, Facebook etc.) to implement best practice of full digital advertising setup to achieve optimal growth and efficiency
• Regular reporting to optimise the performance of campaigns across markets and share insights across all levels, and identify opportunities for growth
• Measure, analyse and report performance of paid, affiliate and onsite channels and support management in driving channel mix and budget decisioning
• Determine areas of opportunity, design experiments,  incrementality tests and present data-driven recommendations for traffic growth and new customer acquisition in an agile manner.
• Strategize and plan new initiatives with data and analysis of user behaviour to create segmented campaigns with relevant content, and improve on them with regular testing
• Work with cross functional teams to optimise ad creatives and audience targeting to drive better conversions and ROAS
• Coordinate and partner with analytics, data engineering and product team to improve marketing automation, attribution model and data tracking
• Act as a functional expert and thought leader in cross-functional projects by providing best practices and consultation from a growth marketing and customer acquisition perspective

Main KPIs

• New Customer Acquisition
• CAC / Marketing Efficiency (e.g. ROAS)
• Revenue from growth marketing channel

• >1 years of relevant work experience preferably in paid search, social and display
• BA/BS degree from top university in business, marketing, communications or other relevant field
• Expert knowledge of performance marketing and web & mobile analytics tools
• A solid logical and analytical thinker with strong interests in number side of things
• Proficient in Excel and data analytics tools
• Strong and effective communicator and a reliable team player

You should have / be

• A passion for full-funnel growth with superior analytical acumen
• A genuine interest in fashion and general female consumer products
• An ability to think & work strategically and systematically
• A self-starter, resourceful, proactive and hands-on approach. Get it done right, and fast!
• Strong project management, multitasking and execution abilities
• Strong communication skills to inspire and influence internal stakeholders (HQ or Markets) communication and persuasion skills with both internal and external stakeholders
• Lives and breathes our brand values: People Matter; Go Above & Beyond; Be Bold, Be Creative; Always Keep It Real; We’re Better Together!

1. Flexible Work Arrangement

• Work from anywhere*!
• Remote work and adjustable hours - as long as present during our core working hours

2. Staff Wellness

• Comprehensive corporate insurance (Fully covered visits at our panel clinics, Dental coverage, Maternity reimbursement, Mental wellness support)

3. Learning and Career Development

• Learning and development (i.e. subscription plans to best-in-class resources, personal development fund etc)
• Dedicated leadership training for those of managerial responsibilities
• Friday pm off for learning

4. #TeamLB perks

• Generous staff discount off LB products
• Corporate partnerships with a variety of companies
• Employee driven peer-to-peer recognition platform to honour and celebrate everyday achievements
• Internal Referral programme

#1 PH Workforce Delivering to the US.

Bizforce and our medical division, MedCore Solutions are currently seeking an experienced Permanent Work from Home Executive Assistant to join our team. The Executive Assistant will provide high-level administrative support to our company's senior-level managers. The successful candidate will be responsible for managing calendars, scheduling meetings, making travel arrangements, and preparing reports. The ideal candidate is proactive, detail-oriented, and has excellent communication and organizational skills.

Who We Are

BizForce is one of the fastest-growing global outsourcing companies in the world, founded in the US in Tucson, Arizona and is now operational in PH! BizForce is a global outsourcing company currently partnering with some of the largest Engineering and Architectural firms in the world.

BizForce outsourcing is bringing the right people together with the right companies at the right time using the most sophisticated platform and this is what defines BizForce. We offer our services in many industries like Architecture, Software Engineering, Healthcare, Accounting, Structural Engineering, Crypto Currency, Bio-Technology, and Customer Support. We are committed to delivering the best results for our clients and we ensure a rewarding, respectful, and productive experience for our employees.

MedCore Solutions (MCS) is a single source solution for Healthcare administration. MCS is an industry leader for medical billing, credentialing, scribing, insurance verification, compliance and virtual staffing.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Prepare and edit executive-level documents, reports, and presentations
• Answer and screen phone calls, take messages, and handle correspondence
• Handle confidential and sensitive information with discretion
• Organize and maintain files, records, and other documents
• Assist with special projects and research as assigned

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Exceptional verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Flexible and adaptable to changing priorities and deadlines
• Self-motivated and able to work independently
• Availability to work during business hours based on US time zones
• Can start IMMEDIATELY

Why Work With Us?

Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.

• Permanent Work From home
• Permanent Weekends Off
• Great Company Culture and No Micromanagement
• Benefits

Dive into a hands-on role where you'll support and troubleshoot existing clients, while building new SharePoint environments with customized branding, engaging page design, and user-friendly functionality.

• Bachelor’s degree in Computer Science or a related field.
• 3+ Years experience in SharePoint Online
• Advanced knowledge of SharePoint settings, features and add-ins
• Experience with SharePoint Branding and Themes, web Parts, Page Design, Site Structure
• Knowledge of SharePoint PowerShell and loading custom Colour themes
• Advanced  knowledge of permissions (assigning and creating groups in both SharePoint and the Admin centre, Azure AD Security Groups,)
• Knowledge of different SharePoint site types and how to create sites without a MS365 group, Microsoft Teams Sites vs SharePoint Site
• General Office 365 Administration would be beneficial.
• Knowledge of Microsoft Flow and Powerapps would be beneficial but not required.
• Experience migrating data from file servers, external storage, or within SharePoint sites.
• Understands the technical differences between SharePoint versions, including online, on-premise, classic, and modern versions.

Standard Job Benefits:

• HMO on Day 1
• Work from Home Set Up
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-IBIG)
• Equipment provided.

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

OPEN FOR FILIPINO CITIZENS CURRENTLY RESIDING IN THE PHILIPPINES ONLY

Position : Executive Assistant

Working Hours : Monday-Friday, 12 AM to 9 AM Manila time or 8am-5pm (PST)

Salary Range : 800 - 1,500 USD

Duties and Responsibilities:

• Handle day-to-day administrative tasks such as managing correspondence, emails, and phone calls on behalf of the executive.
• Prepare and edit documents, reports, presentations, and other materials as required.
• Organize and maintain files, records, and databases.
• Conduct research and assist in administrative tasks.
• Coordinate the executive's schedule, including arranging and confirming appointments, meetings, and travel arrangements.
• Ensure that the executive is well-prepared for all engagements by providing necessary information and briefing materials.
• Act as a liaison between the executive and other team members, departments, clients, and external stakeholders.
• Respond to inquiries on behalf of the executive and relay important messages accurately.
• Schedule, organize, and coordinate meetings, conferences, and events.
• Take meeting minutes, prepare agendas, and distribute relevant materials.
• Make travel arrangements, including booking flights, accommodation, transportation, and preparing travel itineraries.
• Conduct research and gather data to assist the executive in decision-making processes.
• Prepare reports, summaries, and presentations to support executive-level decisions.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality at all times.
• Assist with special projects and initiatives as assigned by the executive.

• At least 2-3 years of relevant experience..
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills to effectively manage multiple tasks and deadlines.
• Candidate must be a quick learner and keen on details.
• Excellent communication skills, both written and verbal, to interact with internal and external stakeholders.
• Proficient in using Google Suite, Microsoft Office and internal tools
• High level of professionalism and ability to represent the executive and the organization with tact and diplomacy.
• Attention to detail and ability to maintain accuracy in all aspects of the role.
• Strong problem-solving skills and ability to work independently and make decisions when needed.
• Flexibility and adaptability to accommodate changing priorities and unexpected situations.
• Discretion and confidentiality when handling sensitive information.

Position: Executive Assistant

Working Hours: 8:30AM - 4:30PM MST | 11:30PM to 7:30AM PHT

Holidays: US Holidays

Salary: USD 800 to 1000

Duties / Responsibilities

• Administrative tasks related to client
• Inbox Management
• Perform duties as assigned by the client
• Help with presentation
• Research and Data Entry
• Support onboarding of new clients
• Prioritizing tasks and managing the executive's to-do list.
• Preparing reports and presentations
• Coordinating conference calls and video conferences.
• Coordinating travel arrangements and accommodations

• At least 1 year of experience working remotely as a VA for a business or CEO
• Must be proficient in Google Suite and Microsoft Office (Excel and Sheets)
• Preferably experienced with Notion and Asana
• Strong Interpersonal Skills
• Ability to multitask 
• Handling sensitive information with discretion and maintaining confidentiality.

US Holidays

Overview:

We are seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to our executive team. As a Virtual Executive Assistant, you will play a crucial role in ensuring smooth day-to-day operations, managing calendars, coordinating meetings, and handling various administrative tasks. This is a remote position, and the ideal candidate will excel in a virtual work environment.

Responsibilities:

Calendar Management:

o   Efficiently manage executive calendars, schedule appointments, and coordinate meetings, ensuring optimal time management.

Communication:

o   Act as a primary point of contact between executives and internal/external stakeholders. Draft, edit, and proofread emails, documents, and other correspondence.

Meeting Coordination:

o   Plan and organize virtual meetings, including setting up video calls, preparing agendas, and distributing relevant materials. Take meeting minutes and follow up on action items.

Travel Coordination:

o   Arrange travel itineraries, book accommodations, and manage logistics for business trips.

Task Prioritization:

o   Assist in prioritizing tasks and deadlines, ensuring that important matters are addressed promptly.

Data Management:

o   Maintain and organize files, documents, and databases in a secure and easily accessible manner.

Research:

o   Conduct research on various topics, compile information, and generate reports as needed.

Expense Management:

o   Track and manage expenses, prepare expense reports, and reconcile financial transactions.

Problem Solving:

o   Proactively identify and address potential issues, finding solutions to challenges that may arise.

Ad Hoc Support:

o   Provide additional support as needed, such as personal errands or special projects.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent communication skills, both written and verbal.
• Proficient in virtual collaboration tools and technology.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Familiarity with office software (Google Workspace, Microsoft Office, etc.).
• A proactive and positive attitude with a commitment to delivering high-quality support.