Job Description

We are looking for a skilled professional who provides administrative support to executives and senior management. The administrative assistant will handle various tasks, such as managing schedules, handling correspondence, organizing meetings, facilitating the expense reimbursement of the General Managers, maintaining records, and ensuring smooth operations and effective communication within the organization.

• Act as the point of contact between the executives and internal and external clients
• Support the employees by facilitating expense reimbursements
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

We are looking for a skilled professional who provides administrative support to executives, senior management, and our administrative department. The administrative officer will handle various tasks, such as managing schedules, handling correspondence, organizing meetings, facilitating the onboarding of clients and vendors, facilitating the expense reimbursement of the employees, maintaining records, and ensuring smooth operations and effective communication within the organization.

• Act as the point of contact between the executives and internal and external clients
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Support the employees by facilitating expense reimbursement, acquiring new mobile phones for new hires or any employees who require them, providing fleet and other card access, and coordinating with the enterprise for the release or return of vehicles
• Provide assistance to the administrative office with client and vendor onboarding
• Serve as a point of contact between the CEO and the internal team
• Support the administrative office in managing the logistics and monitoring of all equipment for all local employees

Salary: P60,000 to P70,000 (Monthly Package)

Schedule: Monday – Friday (10:00 AM - 7:00 PM ACDT)

What are we looking for?

Skills Required:

• Minimum 3 years of experience in a similar role, with a focus on bookkeeping and financial administration.
• MS Office proficient (particularly XLSX)
• Accounting at general ledger level

Nice to Have:

• Knowledge of Australian BAS reporting and payroll.
• Familiarity with Profit & Loss / Balance Sheet Reporting.

What will you do?

• Financial Transactions: Accounts payable & receivable
• Payroll: Assist with payroll, superannuation runs, and monthly payment schedules.
• Reconciliation: Ensure accuracy in reconciling statements and accounts, including bank statements, credit cards, and inter-company transactions.
• Administration Support: Assist with routine and ad-hoc procedural tasks, document imaging, and administration as needed.
• Reports: Consolidate, generate and distribute monthly reports.
• Maintain/create procedural documentation.

Join the awesome team and enjoy these benefits & perks:

• Home-based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a proud Australian Transport Management Software Company specializing in the Logistics Sector. They have been in the industry for 30 years and they provide innovative technologies spanning local and national freight, warehousing, taxi truck, distribution, courier and line haul operations that together deliver the powerful Transport Management System.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P40,000 to P50,000 (Monthly Package)

Schedule: Monday – Friday (07:00 AM - 4:00 PM AEST)

What are we looking for?

Skills Required:

• 3+ years of experience as an Administrative Scheduler within the trading/commercial maintenance industry highly desirable
• High attention to detail and organizational skills
• Ability to work in a fast-paced environment
• Intermediate computer literacy including Microsoft Office Suite
• Excellent communication skills both written and verbal

Nice to Have:

• Experience in job management systems including SimPRO or any similar tool (good to have experience but not a must)

What will you do?

• Coordinating and scheduling maintenance jobs in like with client SLAs
• Working with relevant stakeholders to identify and agree on operational timeframes and attendance for reactive and planned maintenance jobs
• Review materials ordered for each scheduled period to ensure availability on site prior to works being conducted
• Rescheduled activities as required and report on non-compliance times
• Liaise with technicians to reduce work in progress times and close off jobs more efficiently
• Monitor overall maintenance progress and achievement of major milestones
• Completing monthly invoicing to meet targets
• Completion of procurement including raising purchase orders and amendments
• Develop process documentation and maintain a filing system
• Providing support to the scheduling team
• Help raised quoted jobs, services and projects

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA.

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Founded in 1968, our client has evolved from an electrical contractor to a leading Australian provider of diverse engineering, construction, and facilities services. Their expertise spans electrical, data, security, and more, ensuring comprehensive solutions for projects, maintenance, and minor works. With a nationwide reach and 24/7 operations, they deliver peace of mind to clients of all sizes. They forge long-lasting relationships, evident in their involvement in iconic projects for over 30 years and their commitment to client value through top-quality service and industry recognition.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Administrative Officer

Mandaluyong City

Full Time

Hybrid

Requirements:

• At least 2 years' experience in a similar role is a must
• Experience working in the Logistics industry is preferable

• Customer service focused: committed to providing exceptional customer service.
• Communication:the ability to communicate clearly and concisely, varying communication style depending upon the audience.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Commerciality:ability to apply knowledge in a practical, commercial manner.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organization: accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner.

Responsibilities:

To input all customer orders with accuracy and effciency. To communicate with operations to ensure all approriate staff are aware of any changes. Accuracy in this role is essential as it forms the basis of information for daily operation.

• Input data from customer orders into job management system (simPRO).
•  Prepare orders for scheduling.
• Provide daily updates to management.
• Provide management reports weekly and monthly.
• Maintain document control.
• Prepare and record meeting minutes.
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations and perform backup operations.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Maintain contact lists.
• Respond to incoming emails and pass on to appropriate team members as required.
• Assist with administration as required.

• Hybrid
• HMO on Day 1
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-Ibig)
• Equipment provided

Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture