This is not your typical Project manager role. Working as Project Manager for IQ-EQ will require you to have a womb to tomb mastery of project management methodologies to be applied to ongoing initiatives in IQ-EQ to ensure predictable and successful delivery. You won’t just be taking down the minutes of the meeting because you will need to have the vision and a thirst for change, transformation and continuous improvement.

Project Management is not an easy job, therefore we need someone who is expressive and vocal in identifying and mitigating risks, directing the project and all stakeholders involved to successful delivery while maintaining a good working relationship with all participants.

A proactive team player who initiates improvements at the same time adheres to the team’s standard methodology and governance processes.

Responsibilities (how we will measure success)

• Contribute to strategic growth and operational development of the Firm by managing a suite of projects ongoing throughout the IQ-EQ Group
•  Adhere to the team’s standard methodology and governance processes including use of approved templates and checklists
• Responsible for all aspects of Project Management, including but not limited to; Initiation, planning, design, execution, monitoring and controlling including change control and project closure – ensuring predictable and successful delivery
• Organizing and motivating project teams, directing the project and all stakeholders involved to successful delivery
• Effective and Transparent communications ensuring the flow of information to all stakeholders involved
• Ongoing contribution towards continuous development and improvement of Change Delivery methodologies, templates and checklists

Tasks (what does the role do on a day-to-day basis)

• Define the scope of assigned projects in conjunction with the Project Sponsor
• Devise the overall approach to delivering individual projects, making use of the internal methodology tailoring matrix
• Preparation of project documentation in collaboration with Subject Matter Experts for example:
  • Project Initiation Requests
  • Project Initiation Documentation
  • Product and Work Package Descriptions
  • End Stage reports and Stage Gate Readiness Assessment Documents
  • Test Strategy, Plans and Scripts
  • Closure Reports
• Determine objectives and measures that each project will be evaluated against upon completion and track ongoing progress. Prepare related benefits assessments
• Select, lead and motivate your project team both internally and externally, establishing a team culture within the assigned projects
• Monitoring overall progress and use of resources, initiating corrective action where necessary
• Applying change control processes to control changes to the products ensuring that changes are made only with the agreement of appropriate named authorities
• Managing project risks, including the development of contingency plans
• Reporting through agreed lines on project progress through highlight reports and end-stage assessments, including option papers and recommendations
•  Manage a range of stakeholders from junior to senior level across all locations
• Manage and monitor project budgets to ensure delivered within agreed budget
• Adhere to internal project methodology and governance
• Track all time spent on projects in NetSuite ensuring that resource time is also captured and monitored
• Communication and engagement planning
• Maintaining an awareness of potential interdependencies with other projects and their impact
• Liaise with various departments to ensure Service Transition is successful, including the training team in relation to training needs arising from projects and related solutions
• Production of closure reports, evaluating successes and challenges to enhance learning for your next project – ensure capture of lesson on the team’s central lessons log.

Other

• Support other departments as required within the confines of the Project Manager role
• Undertake any additional reasonable duties as required the Firm

• Grab the opportunity you need to do your best work, working in a dynamic environment.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for our clients.
• Grow and develop your career with us through our technical and professional development programs.
• Join us and connect and collaborate with the best and brightest talents, building a community of successful companies.
• Competitive Salary Package + generous benefits + personalized learning and development.

This is a full-time, permanent role, office-based located in Cebu City.

About BSA Solutions

We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire, and empower young talents to be the heroes that drive business growth. We are more than just a workplace. We are a family. We create a satisfying work environment that you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.

The Role

We are looking for an experienced Payroll Specialist to be assigned to an Australian group of companies in the healthcare industry. You will administer the processing, recording, and reconciliation of the group payroll, superannuation, employment-related taxation, and salary packaging for all employees. You will report to the Services Manager and work closely with the Finance, Human Resources, and wider teams to ensure the efficiency and effectiveness of the payroll function, delivering a friendly, efficient, and effective payroll service for all employees.

Primary Objectives

•Support the Corporate Services team in achieving the desired results in all aspects of producing accurate fortnightly payroll across all entities.

•Maintain company payroll records in an accurate and confidential manner.

•Provide accurate management, processing, and reporting in relation to payroll issues.

•Respond to enquiries in a professional and courteous manner.

•Prepare and report on month end and year end processing functions.

•Provide assistance and support on key department activities, initiatives, and projects.

Key Results / Measures

•Payroll is processed in a timely and accurate manner.

•PAYG, Payroll Tax and Superannuation are accurately prepared and transmitted as per the required timeframes.

•Employee profiles to be activated.

•Employee records maintained within the required timeframe and accuracy.

•Month end processing is accurately completed and remitted by the 10th of each month.

•Year-end processing is completed and remitted in accordance with year-end timeframes.

•Advice provided in line with relevant awards and agreements.

•Payment to employees in accordance with current award rates and conditions.

•Compliance with company policies and procedures.

•Incidents reported in accordance with company procedure.

•Payroll and Human Resources information and activities treated confidentially.

•Key Human Resources support activities completed to the required standard and to agreed timeframes.

PAYROLL FUNCTION

•Ensuring all time sheets, payroll changes, expenses reimbursement, records and other related material are received prior to payroll run close off.

•Ensure the completion of all key fortnightly payroll functions and procedures.

•Provide the Payroll Manager with regular updates on relevant payroll issues.

•Liaise with Payroll Software Client Support on system related problems.

•Ensure that key payroll functions comply with relevant statutory and legislative requirements including timely processing of PAYG, Payroll Tax and Superannuation payments.

•Submit/exports various reports and information as required.

MAINTAINING EMPLOYEE DATABASE

•Activate employee payroll files and create individual employee files and where relevant, on commencement of employment.

•Ensure and maintaining manual and electronic employee pay records, employee records, leave records and related information.

•Ensure that relevant statutory documentation (in particular taxation and superannuation information) is completed within stated timeframes.

•Ensure privacy and security of all employee documentation.

MONTH AND YEAR END PROCESSING

•Perform reconciliation of payroll in accordance with month end and year end requirements.

•Perform the reconciliation and remittance of payroll tax and deductions on a monthly and yearly basis.

•Prepare and reconcile superannuation.

•Assist in the preparation and reconciliation of STP and year end STP submissions.

•Maintain records in accordance with statutory requirements.

•Provide relevant annual and monthly reports to Management and other Departments as required.

• Experience in performing payroll and/or administration functions.
• Ability to work as part of a team.
• Ability to self-manage and meet deadlines.
• Ability to maintain a high level of confidentiality.
• Excellent computing/data entry skills.
• Good written and oral communication skills.
• Attention to detail and capacity to problem solve.
• Understanding and good knowledge of Australian payroll legislation and multiple Australian pay award rulings
• High accuracy with details

Desirable Criteria:

• Advanced Excel and Word experience.
• Relevant qualifications in Payroll/Human Resources Management.
• Relevant qualifications in accounting/bookkeeping.

BSA Solutions, Inc. offers:

• comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
• comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance, maternity benefits and outpatient prescription medicine.
• regular progress checks and continuous coaching and mentoring to help you map out your development plan.
• broad selection of exciting and engaging social events to embrace as a vibrant BSA community.
• psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
• frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, color, religion, origin or any other characteristics protected by applicable law.