What you’ll be doing:

• Responsible for pick-up and delivery of documents, materials, and other items between offices and establishments
• Processes permits, licenses, certifications, and other similar documents as needed (c/o Admin, HR, Finance & Legal)
• Check writing docs and deposit checks (c/o finance)
• Performs other tasks as may be assigned by the immediate superior.
• Ensures that he understands the instructions of his immediate superior before doing the assigned task.
• Ensures that all instructions and documents are complete before leaving the office.
• Notify the line manager of deliveries that could not be completed.
• Ensure all assigned tasks are completed for the day.
• Maintain a polite and helpful demeanor while he carries out the job.

• Must have own motorcycle
• Preferably who has 1-2 yrs experience processing government documents
• Willing to work in Makati

• Manage scheduling for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)

LOOKING FOR FILIPINO OR PHILIPPINE-BASED CANDIDATES

Position                                            : Executive/Personal Assistant  

Work Hours                                    : M-F, between 9AM to 5PM EST (w/flexibility)

Holidays                                           : TBC

Pay Range                                       : 1500 - 1800 USD per month.

About the company:

Our client in the US is a fully integrated investment company committed to creating long-term value for their investors and partners by structuring custom-tailored solutions to complex transactions and unlocking value through the ownership of real estate, secured loans, and operating companies.  

Responsibilities:

• High level of executive/personal assistance is expected
• Manage executives' schedules and calendars.
• Coordinate and arrange meetings, conferences, and events.
• Handle travel arrangements and itineraries
• Manage and prioritize incoming communication (including emails, calls, and messages)
• Handle confidential and sensitive information with discretion.
• Perform various administrative tasks as needed.

• At least 5 years of proven experience as an executive assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office suite and/or Google workspace
• Ability to handle sensitive and confidential information with professionalism.
• Tech savvy and adaptable to new tools to improve productivity and efficiency.

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (09:00 AM - 06:00 PM EST)

What are we looking for?

Skills Required:

• Proven experience as an Executive Legal Assistant
• Proficient in using Dropbox and other document management systems
• Excellent written and oral communication skills

Nice to Have:

• Experience with CLIO practice management software highly preferred
• Experience with Lawmatics software highly preferred
• Knowledge of trademark process is a plus

What will you do?

• Provide administrative support to the team remotely.
• Perform clerical tasks such as organizing electronic files, managing emails, and scheduling appointments.
• Utilize electronic document management systems to maintain and update important files and documents.
• Assist with project management tasks, including coordinating deadlines and tracking progress.
• Conduct data entry and maintain accurate records of information.
• Interact daily with prospective clients, current clients, and attorneys via electronic means.
• Manage prospective client intake process (including onboarding).
• Proofread documents for errors and ensure they adhere to company standards.
• Conduct online research for legal and general information.
• Communicate with current clients about matters and billing.
• Assist firm's marketing activities, including social media management.
• Create copy for and scheduling of posts on firm's social media platforms.
• Manage firm's social media platforms, including responding to mentions and comments on firm's social media platforms, responding in a timely manner.
• Assist in preparing and filing trademark applications with the USPTO and other authorities.
• Maintain firm's trademark docket.
• Proofread and format legal documents (ex. contracts).
• Prioritize tasks effectively and meet deadlines.
• Provide support to firm in various administrative tasks and legal matters as needed.

Join the awesome team and enjoy these benefits & perks:

• Home-based work setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client --- A bicoastal, virtual business and entertainment law firm that provides legal support to all types of creatives (including podcasters, influencers, dancers, bloggers, and content creators) and entrepreneurs during every step of their business journeys.

To learn more about our awesome opportunities, visit connectos.co/careers

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Are you a dynamic and experienced Assistant Revenue Manager? We are currently seeking someone to join our team who can play a pivotal role in optimizing our revenue streams, implementing pricing strategies, and ensuring financial success. If you have a proven track record in revenue management and a strategic mindset, we invite you to apply for this exciting opportunity. Join us in making a significant impact on our organization and take your career to the next level. Apply now!

Position: Assistant Revenue Manager

Monthly Salary: Up to 1,600 USD/month (Depending on the interview result and client’s approval)

Working Hours: Tuesday to Saturday, 9 am to 5 pm Eastern Time

Holidays: Some US Holidays

Duties and Responsibilities:

• Develop and implement effective revenue management strategies.
• Monitor market trends and competitor activities to identify revenue growth opportunities.
• Analyze data and financial reports to assess revenue performance.
• Ensure listing ratings and status are in a good position.
• Forecast revenue trends and make recommendations based on pro forma targets.
• Identify areas for improvement in revenue processes and implement enhancements.
• Utilize revenue management tools and software to enhance efficiency.
• Perform property analysis reports.
• Carry out tasks given by the Rev Manager Lead.
• Develop pricing recommendations based on market trends and property performance.

• At least 2 years of experience is required (as an Assistant Revenue Manager in the hospitality industry; Short Term Rentals preferred)
• Proficiency with Google Suite - especially Google Sheets & Google Drive
• Strong analytical and financial modeling skills.
• Familiarity with revenue management software/tools.
• Results-driven with a focus on achieving revenue targets.
• Ability to adapt to changing market dynamics.
• Strategic thinking and problem-solving skills.
• Positive attitude and a willingness to learn
• Highly organized, documentation-oriented
• Strategic and mental agility
• Proficient understanding of American cultural and societal norms
• Excellent internet speed with backup to ensure BCP (Business Continuity Plan)
• Excellent communication and writing skills are preferred

Plus / Good to Have:

• Someone who has worked with OTA (Online Travel Agencies) such as Airbnb, Vrbo, Booking.com, Etc.
• Someone who takes criticism as constructive rather than negative.
• Background in Property Management
• A Communications Degree is a plus

LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant with experience working with Sales team in a B2B or B2C sales environment (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Experience working with Sales team in a B2B or B2C sales environment
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

• Consolidate the accounts
• Prepare and submit tax related reporting
• Prepare monthly report, Profit & Loss Accounts, Balance Sheet
• Keep accurate records for all daily transactions
• Process invoices
• Record accounts payable and accounts receivable
• Update internal systems with financial data
• Prepare monthly, quarterly and annual financial reports
• Participate in financial audits
• Track bank deposits and payments
• Taxation, General Bookkeeping and Audit

• No gender preference
• Not more than 35 yrs. old
• Bachelor Graduate
• Must have experience as an Accounting Staff/Assistant/Officer for at least 1 yr.
• Fresh Graduates and encouraging to apply

Work Schedule:

• Monday to Friday
• Saturday (8am to 12nn)
• 8hrs duty per day

Deployment Area:

• Capella Building, Filinvest Alabang Muntinlupa City

• Salary is negotiable
• With allowances
• 13th month pay
• Holiday
• Mandated Government Benefits

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Screening phone calls and routing callers to the appropriate party.

• Using computers to generate reports, transcribe minutes from meetings, and conduct research.

• Greet and assist visitors.

• Maintain polite and professional communication via phone, e-mail, and mail.

• Must have 1 – 3 years working experience in any related field
• With property experience is a plus (Real Estate, Construction, Manpower Agency, Finance)
• Bachelor’s degree holder in any related field (Business Administration and Hotel Management/Tourism)
• Excellent communication skills
• 25 to 35 yrs. old
• Female

Work Schedule:

• Monday to Saturday
• 8hrs duty per day
• Shifting Schedule
• Holiday
• Weekends

Deployment Area:

• Tambo, Paranaque City
  
  
  
  

• Salary: 18,000-20,000/month
• Meal Allowance
• Paid overtime
• With Performance Bonus
• 13th month pay
• Mandated Government Benefits

Position : Executive Assistant

Working Hours : M-F 7:00AM to 3:00PM EST/ 8:00PM to 4:00AM PHT

Salary range : 1000 to 1200 USD

SPECIFIC DUTIES AND RESPONSIBILITIES

Admin Work:

• Running payroll
• Managing to dos/meeting notes
• helping managing customer support
• Drafting emails
• Pay outstanding bills/balances,
• Organize

Technical: 

• Pull and track financials for the organization
• Modify html email template for new content
• Put together a mailchimp marketing sequence.

Research

• Work on researching certain domains (eg find 3 religious coaching online programs, their model and pricing)

• Minimum 2 years of experience in the role
• Above average to excellent written and communication skills; minor accent is acceptable
• Tools: ADP (big plus for invoicing), Google Workspace, and Google Sheets & Excel (proficient)
• Seeking a candidate that is highly communicative, proactive, enthusiastic, 
• Willing to learn new things quickly
• Able to put together good quality research

TecSurge is a leading global provider of engineering services and solutions for the process industry. We specialize in digital transformation solutions, helping our clients optimize their engineering data, increase productivity, and streamline their workflows. We are currently seeking a talented Finance Assistant to join our team.

As a Finance Assistant, you will play a vital role in supporting our finance department. Your main responsibilities will include assisting with financial transactions, reconciliations, and reporting. You will also be responsible for maintaining accurate records and ensuring compliance with all financial regulations.

This position requires a strong attention to detail, excellent analytical skills, and the ability to work independently. The ideal candidate will have a solid understanding of financial concepts and principles, as well as experience using financial software.

Responsibilities

• Assisting with the preparation of financial reports and budgets
• Conducting audits to ensure financial accuracy and compliance
• Processing and reconciling financial transactions
• Managing accounts payable and accounts receivable
• Monitoring financial data and identifying trends or areas for improvement
• Supporting the finance team in financial analysis and forecasting
• Assisting with the preparation of tax returns and regulatory filings

• Bachelor's degree in finance, accounting, or a related field
• 2+ years of experience in finance or accounting
• Proficiency in Microsoft Excel and financial software
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Knowledge of financial regulations and compliance
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

• Training & Development
• Performance Bonus

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant 

Working Hours: TBD

Salary Range: 800-1,500 usd/month

About the company: 

A small studio focused on nurturing a passion for music and creating an environment where every child feels valued, self-assured, and heard.

About the role:

We are currently in search of a proactive and organized individual to join our team as an Executive Assistant to the CEO of our music school. This role encompasses a wide range of administrative responsibilities, light marketing, bookkeeping tasks, and complex calendar management. Ideal candidates should demonstrate high self-motivation, exceptional multitasking abilities, and understand the nuances of managing the day-to-day operations of a bustling educational facility.

Duties and Responsibilities:

• Coordinate and manage the CEO and executive's calendar including organizing, scheduling, and maintaining appointments, meetings, and travel arrangements.
• Perform basic bookkeeping tasks such as tracking expenses, budgeting, invoicing, and preparing financial reports.
• Assist in the development and implementation of marketing strategies, campaigns, and promotional activities.
• Facilitate efficient and effective internal and external communication.
• Organize and maintain an efficient filing system for easy data retrieval.
• Assist in the preparation of reports, presentations, and proposals.
• Support other staff with organizational tasks as needed for the smooth operation of the school.

•  Proven work experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office Suite, with familiarity with bookkeeping software.
• Outstanding organizational skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills with the capability to interact with students, staff, and other stakeholders.
• Tech-savvy

Preference:

• A bachelor's degree in Business Administration or related field
• Has graphic design skills
• Familiar with different marketing techniques

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are seeking an ambitious and driven Assistant Finance Manager whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Assistant Finance Manager works closely with the Regional Head of Finance and the Accountant, as well as the rest of the Finance Team, to ensure the smooth running of the day-to-day financial transactions, such as processing payments, maintaining cost reports and managing invoices. The core focus is to maintain the financial health of the business, ensuring we use our resources beneficially.

ROLE AND RESPONIBILITIES

• Build solid relationships and give financial support across all departments and to vendors.
• General journal entries, cash flow projection, bank reconciliation, bills and payments, and ensuring all data is tracked daily.
• Record accounts payable and accounts receivable and prepare proof of payments and debit note invoices to respective parties on a timely basis.
• Handle a complete set of accounts independently and prepare month-end closing, balance sheets and P&L statements timely and accurately.
• Assist in preparing monthly consolidated accounts, landlord reports, tax computations and filing, year-end audit, and liaising with auditors to collate the requested documentation.
• Perform invoice billing and liaise with the operation team in resolving billing issues.
• Liaise with internal stakeholders to get accurate data on actual costs incurred.
• Monitor cash flow position and forecast with division inputs to provide bi-weekly updates.
• Support monthly payroll and keep organised records.
• Perform daily accounting duties, including financial reporting functions, bookkeeping, transaction reconciliation and identifying discrepancies, budgeting and cash flow, and giving biweekly updates.
• Process invoice billing and follow up operations team with clients, suppliers and partners as needed.
• Proactively identify and resolve accounting and financial errors and suggest process improvements.
• Assist with preparing monthly deck presentation and presenting on calls.
• Track and reconcile bank statements.
• Perform any ad hoc tasks as assigned.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.

EXPERIENCE AND REQUIREMENTS

• Personable with strong verbal and written communication.
• Exceptionally organised with the ability to multitask.
• Thrives under pressure and is solution-oriented.
• Detail-oriented and able to work under pressure and adapt to a fast-paced environment.
• A University Degree is an advantage.
• 2+ years of work experience in an Accounting or Finance related field.
• Proficient use of Microsoft Office and Google Suite.
• Bookkeeping knowledge.
• Previous experience in online accounting software such as Xero is an advantage.
• A good team player.
• Good business acumen.
• Prior experience in coworking, real estate, or startup business would be an advantage.
• Fluent in English.

WHAT WE OFFER

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training 
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations 

** LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES ONLY **

About the job:

We are seeking a dedicated and experienced Virtual Assistant to join our team. This role will work closely with the management and help with day-to-day operation activities.

Duties and Responsibilities:

• Help with building a database of clients by researching and importing their data into the database
• Transaction and loan coordination
• Project management
• Data entry
• Any other tasks as assigned by the client.

Qualifications:

• Good command of English language is a must
• Proficiency with MS Excel and Word
• Experience with database management would be helpful
• Previous experience in a similar role is highly preferred

About the job

Reporting to the Goods Flow Team Manager - Parcel, this Associate role is responsible for providing assistance in the completion of the Logistics process in the easiest and safest way possible. He/She develops and uses his/her knowledge and experience of IKEA operations, including IKEA machinery and equipment, as well as the expertise of his/her co-workers within the team to achieve the highest level of availability of products in the store.

Your assignment

• You perform effectively the Goods Flow operation tasks in your assigned area, using the available IKEA systems and equipment to achieve an efficient goods flow process and data integrity, in order to maximize stock accuracy and ensure the highest product availability for customers;
• You contribute to an optimized daily goods flow operation within the assigned goods flow processes by working in a lean, simple, and cost-conscious way;
• You contribute to the agreed goals of the Goods Flow Team, as well as being involved in the goal-setting process of your team;
• You comply with IKEA health, safety, and security guidelines, rules and regulations, and support colleagues in preventing untoward health, safety, and/or security-related incidents in the store.

About the job

Reporting to the Goods Flow Team Manager - Parcel, this Associate role is responsible for providing assistance in the completion of the Logistics process in the easiest and safest way possible. He/She develops and uses his/her knowledge and experience of IKEA operations, including IKEA machinery and equipment, as well as the expertise of his/her co-workers within the team to achieve the highest level of availability of products in the store.

Your assignment

• You perform effectively the Goods Flow operation tasks in your assigned area, using the available IKEA systems and equipment to achieve an efficient goods flow process and data integrity, in order to maximize stock accuracy and ensure the highest product availability for customers;
• You contribute to an optimized daily goods flow operation within the assigned goods flow processes by working in a lean, simple, and cost-conscious way;
• You contribute to the agreed goals of the Goods Flow Team, as well as being involved in the goal-setting process of your team;
• You comply with IKEA health, safety, and security guidelines, rules and regulations, and support colleagues in preventing untoward health, safety, and/or security-related incidents in the store.

Provides assistance to CRO and Production Supervisor. Ensures micro hand adds readiness and accuracy, and monitors micro ingredients and packaging materials availability in the process area. The position is also responsible for contributing to the achievement of the quality objectives of the plant by performing the functions of key positions in the plant.

1. Monitors hand adds inventory and identifies critical ingredients and packaging material during his shift, recommends action plans to Production Supervisor and/or Feedmill Manager. Tracks micro hand adds prepared in his shift and conduct physical inventory and inspection to ensure weight accuracy and correct ingredients are utilized for the specific diet.

2. Check finished goods output to verify and ensure the correct bagging report. Do production posting and other related clerical works.

3. Learns and understands the feed milling processes and develop the skills required to be able to assist the Control Room Operator in;

1.  Materials elevation and process bins management

2. Batching, grinding and mixing operations

3. Pelleting and fat coating operation

4. Bagging operation

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Virtual Assistant

Working Hours: 4 days a week, 9am-5pm, UK timezone // 5:00 PM - 1:00 AM PHT

Salary Range: 800-900 USD/month

Holidays: UK holidays (PH holidays can be accommodated upon contract signing)

Payment cycle: Bi-weekly

Industry: Wholesaler that connects one party to another

About the role:

Seeking a candidate who is independent, passionate, dedicated, someone who can grow with the business, and is looking for a LONG TERM EMPLOYMENT.

The employee will be directly led by the CEO (Myself) and will be a solo employee within the development side of the business- so needs to be able to work alone to complete tasks and achieve goals.

Duties and Responsibilities:

• Book delivery from our clients on a daily basis (Booking transport and arranging slots)
• Invoice for commission charged to clients (5-10 invoices a week)
• Communicate and resolve operational issues such as resolving cancelled delivery slots or late collections.
• Running day-to-day business tasks such as responding to emails, insurance, and finance document completion, along with overall management of the operations- to ensure everything is working as it should be.
• Manage relationships with clients
• Daily administrative tasks such as Insurance and responding to emails with questions or issues.
• Purchasing goods (we will highlight which suppliers and what prices we need to pay), and it is their responsibility to select products and review prices daily
• Candidate may take phone calls (around 30 minutes a day)
•  Managing the import and production process of goods we are producing in Asia (by working with a Quality control agent and shipping agent).
• Overall business management and internal works such as invoicing and troubleshooting issues.

• Minimum 1  year of experience as long as candidate is able to do the tasks very well
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Proficiency in using Office 365, Excel, Google Sheets, Google Workspace

The client will offer a performance-based bonus to the hired candidate.

LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES

Position: Virtual Assistant

Working Hours: Monday to Friday; 10 pm to 6 am; Philippine Standard Time (Night Shift)

Salary Range: up to 1500 USD per month

About the company: 

Science of People teaches you how people work. Working confidently with people is essential for your success. Yet we aren’t taught people skills in school. We’re here to bridge the gap. By bringing the latest science-backed, practical and actionable social skills strategies you can use in your professional and social life.

About the job:

We are looking for an organized and professional Virtual Assistant to help with a wide variety of online publishing-related tasks. Everything from scheduling social media, conducting online research, sorting files in Google Drive, and responding to comments, among other tasks. This position will be completely remote.

To be successful as a Virtual Assistant, you must have a suitable internet connection and excellent verbal and written communication skills. We are looking for a self-starter who thrives in fast-paced work environments.

Duties and Responsibilities:

• Manage our community and create a welcoming environment in our course + discord
• Create a weekly report of social media activity and any updates for Vanessa
• Scheduling posts on Instagram, Twitter, LinkedIn, Youtube, Facebook, TikTok and Threads
• Creating images using Canva
• Publishing new articles on WordPress (just publishing, not writing)
• Keeping our social posting document organized
• Drafting newsletters once a month in Udemy (just drafting, not writing them)
• Creating YouTube thumbnails on Canva
• Commenting on and liking social media posts
• Responding to community comments
• Sorting images in Google Drive
• Creating timestamps/chapter descriptions for videos
• Scheduling videos on YouTube
• Data entry
• Sort through HelpScout emails to get rid of spam or promotional messages

• At least 1 year of experience as a Virtual or Executive Assistant.
• Must have fast and reliable internet and a personal device to use.
• Native English speaker.
• Proficient in Google Suite.
• Has familiarity with software tools such as Canva, Wordpress, Udemy, and Discord.
• Has familiarity with social media platforms including Facebook, Linkedin, Youtube, Twitter, TikTok, and Threads.

Schedule: TBD

Location: Fully Remote (Manila, PH)

Salary: 1300 - 1600 USD/month

A dynamic and innovative firm that specializes in fostering a harmonious partnership between creative and financial elements throughout a business's lifecycle is seeking for an elite Virtual Assistant to join their team. As a key player in our organization, the successful candidate will be responsible for handling administrative tasks, bookkeeping, and creating financial models to support our clients in achieving their business goals.

Key Responsibilities:

● Perform day-to-day bookkeeping tasks, including invoicing, expense tracking, and reconciliations.

● Maintain accurate and up-to-date financial records.

● Manage and organize schedules, appointments, and travel arrangements.

● Handle correspondence, emails, and other communication on behalf of the team.

● Collaborate with the finance team to ensure compliance with accounting principles and company policies.

● Develop and maintain financial models to aid in decision-making processes.

● Analyze financial data to provide insights and recommendations for business improvement.

● Work closely with clients to understand their financial needs and provide tailored solutions.

● Collaborate with creative and financial teams to ensure alignment and integration of ideas.

● Communicate effectively with clients to gather necessary information and deliver exceptional service.

● Act as a liaison between different departments, fostering a collaborative and cohesive work environment.

● Bachelor's degree in Business Administration, Finance, or a related field.

● Proven experience as a Virtual Assistant, with a focus on bookkeeping.

● Familiarity with financial modeling and analysis.

● Proficiency in bookkeeping software and financial tools.

● Strong organizational and time-management skills.

● Excellent communication and interpersonal abilities.

● Ability to work independently and collaboratively in a remote setting.

● Understanding of the creative and financial aspects of business operations.

If you are a self-motivated individual with a passion for both administrative tasks and financial analysis, and you thrive in a collaborative and dynamic environment, we invite you to apply for this exciting Virtual Assistant role.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Director of Finance

Working hours: TBD
Salary: USD 800 - USD 1000

This position is perfect for someone who thrives in a varied environment, balancing professional duties with personal tasks, and who is keen to develop into a trusted advisor and reliable aide. Ideal candidates are self-starters with solid English communication skills, comfortable with using AI, Gmail and Google Docs, and enthusiastic about mastering new online productivity.

Duties and Responsibilities:

• Instagram Reels Assistance:
• Take ideas from the Notion page for Instagram reels and use ChatGPT and a prompt to create scripts. Clean those scripts up based on SOP. Paste the scripts generated into a Notion table so that the client can review them at the end of the day.
• Create an SOP to edit the video with Capcut. Tick off that this is done on the Notion table so the client can review and make any extra edits and update the SOP to be more accurate.
• Generate a caption for that Instagram video based on the SOP. 
• Post the video to the client’s Instagram account with the approved caption.
• Instagram Posts Assistance:
• Take ideas from the Notion page to create a still-post design using Figma. The VA could create the graphics themselves or communicate the instructions with the client’s UpWork contractor. Use a Notion table to indicate that the Figma design is ready for review.
• Once approved, make the caption using a ChatGPT prompt the client will provide. Using the Notion table to indicate the caption is ready for review.
• Weekly Report:
• Help in creating the weekly report to the board using the SOP provided. Highlighting the progress we’ve made for the week.
• Open to handling new tasks when necessary
• End of day Slack message
• Send a slack message with a link to the Notion page with all the progress made for the day. So that the client can review, approve, and update SOPs for greater efficiency and provide feedback.

• Minimum 2-3 years of experience as an Virtual Assistant or similar role
• Must have a strong English Communication Skills
  
  

Rentokil Initial:

Rentokil Initial is an international business services company employing over 35,000 colleagues across 70 countries.

We strive to protect people and enhance lives, for example by controlling pests, improving hygiene and improving interior spaces with plants and scenting. We are experts in the fields we operate in, investing in training, science, innovation and technology. Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues. We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

Find out more on careers.rentokil-initial.com

Our family of businesses:

Rentokil Pest Control is the world’s leading commercial pest control company, operating in 70 countries and ranked in the top 3 in 65 of those countries. Ranking in the top 3 in 38 of the 44 countries we operate in, Initial Hygiene is the market leader who provides quality, diligent and friendly services to all customers. In France, Initial Workwear specialises in the supply and laundering of workwear, garments and protective uniforms and equipment; focussing on top quality products and services.

Our plant business; Ambius is seen as the expert in interior and exterior "landscaping"; operating across the US, Europe, Asia & Pacific Steritech Brand Protection by Rentokil Initial is an industry leader and pioneer, providing innovative solutions that help customers to mitigate risks and drive business growth. We also have specialist businesses such as Medical Services, Specialist Hygiene and Property Care, which lead their respective fields. Across all of our operations globally, we have a positive reputation amongst our customers for our knowledge and integrity. We have central support functions of Human Resources, IT, Finance, Legal and Marketing & Innovation in the Rentokil Initial Head Office locations and in country. Working within our functions departments, you would be supporting all of our business in Philippines.

Your day-to-day responsibilities will include:

• To monitor each customer’s evolving needs and manage the account to ensure customer satisfaction and long-term relationship - Customer satisfaction is our first priorit.
• Review and revise tactics quarterly or whenever possible to ensure value-for-money services for customers and the required margin of profits for the Company.
• To achieve the agreed sales target.
• To monitor, evaluate and ensure that customers receive the stated benefits.
• To be in charge of speed and quality of response to changing customer needs, market conditions and competitor activity is critical to our success.
• Ensures that client issues are dealt with an efficient manner, informing the branch management of any problems that may arise.
• To manage the wellness of the customer’s account in ensuring good credit status and liaise with the credit controllers on effective cash collection to customers.
• Attend to all enquiries from prospects and existing customers.
• Attend to all leads from members of the staff, customers or members of the public
• Call on potential and existing clients
• Ensure satisfactory after sales service is provided to clients and provide regular communications between the client and team, to provide strong team representation to meet the customer’s expectations.

Do you have what it takes? If you want to be considered for this role you will need:

• Diploma / Degree in Sales or Marketing.
• Negotiation skills
• Industry Field sales selling skills
• Analytical skills
• Leadership of teams and individuals
• Good communication and interpersonal skills
• Understands the service environment market
• Prior experience in service industry and/or sales experience in a consumer business environment is preferred.

Are you interested? Here's what you can expect when you join us...

Benefits From Start Date:

• HMO (Health Insurance)
• Paternity / Maternity Leave (if applicable)

Benefits after 6 months of continuous work and pass the performance evaluation:

• Annual pay increase
• Group Personal Accident Insurance
• Group Term Life Insurance
• Vacation Leave
• Sick Leave (with cash conversion)
• Birthday Leave
• Matrimonial Leave
• Bereavement Leave
• Paid Non working holidays
• 13th Month Pay & other Statutory benefits
• Rice Benefits

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today!

Schedule: 7PM to 2AM Manila/ 3AM - 10AM PST

Location: Fully Remote (Manila, PH)

Salary: 1200 - 1500 USD/month

A dynamic architecture and landscape office based in San Diego, California, is actively seeking an Executive Virtual Assistant to join its team. The successful candidate will play a crucial role in providing invaluable support to the founder and ensuring the seamless functioning of office operations. 

As a Executive Virtual Assistant your responsibilities will include but are not limited to:

Calendar Booking:

• Efficiently manage and organize the executive’s schedule, ensuring appointments and meetings are scheduled optimally.
• Streamline communication by reviewing and forwarding emails to the appropriate individuals.

Contract Administration:

• Oversee active contracts with clients, providing essential support to the financial department for timely billing.
• Collaborate with Project Managers to address changes in contract scope, drafting necessary amendments for review by the executive.

City Portal Management:

• Access city portals to check permit statuses and facilitate the permit application process.
• Update and maintain spreadsheets related to city permits, ensuring accuracy and completeness.

Back of House Support and Data Management:

• Handle all scope and date change information, updating relevant spreadsheets promptly.
• Provide assistance to Project Managers in various administrative tasks, ensuring smooth project execution.

Excel and Smartsheet Expertise:

• Utilize Excel and Smartsheet for data management, reporting, and analysis.
• Proficiency in Excel is a must, with the ability to navigate and create complex spreadsheets.
• Update and maintain spreadsheets related to client and project data, ensuring accuracy and completeness.

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Familiarity with contract administration and financial processes.
• Proficient in Microsoft Excel and Smartsheet.
• Ability to adapt and thrive in a fast-paced environment.

Are you a detail-oriented and proactive professional seeking a collaborative work environment? Don't miss out on this exciting opportunity! Apply now! 

Must have good problem solving, decision making & analytical skills.
Manages team performance.
Provide effective coaching and constructive feedback to subordinates.
Performs administrative tasks for Operational support.
Lead teams into achieving metric goals, complete monthly deliverable and tasks 

• Must have good problem solving, decision making & analytical skills.
• Manages team performance.
• Provide effective coaching and constructive feedback to subordinates.
• Performs administrative tasks for Operational support.
• Lead teams into achieving metric goals, complete monthly deliverable and tasks 

About the job

Reporting to the Restaurant Manager, this Associate role is responsible for attracting visitors to the stores by encouraging IKEA store visitors to stay longer and enjoy more. He/She strives towards making people smile and build trust for the IKEA store among customers, co-workers, and suppliers. He/She also provides irresistible food offers in a welcoming atmosphere that gives our customers a good reason to return.

Your assignment

• You ensure that our customers are always in focus and strive to make them smile by supporting them with an attitude based on the IKEA values;
• You are a good ambassador for the IKEA store in all contact with our customers and gives them a good reason to return again and again;
• You are passionate about our products and actively learn about their content, origins, and other benefits and you are willing to share this knowledge with your customers and colleagues;
• You ensure that you work to optimize sales by knowing the top-selling products, support the range changes, prepare the readiness of your area, contributes to the department’s action plan as well with in-store activities, and you have an active interest in our local competition and provide relevant input to your manager regarding range and pricing;
• You comply with and follow internal rules, policies, and daily operational routines set by the management;
• You execute IKEA store operations and do your part to make sure that our operations are in line with the Functional Commercial Review standards.