Angkas’ mission is to eradicate poverty in the Philippines by providing opportunities for its bikers to create a source of livelihood that impacts their family and their communities. 

What you'll be doing;

1. Inventory Management and Control:

• Maintain accurate inventory records.

• Implement inventory tracking systems and conduct regular audits.
• Manage inventory levels to ensure availability and optimize storage space.

2. Asset Management:

• Oversee the lifecycle of all company assets.
• Develop and enforce asset management policies and procedures.
• Conduct periodic reviews and valuations of company assets.

3. Warehouse Management:

• Manage day-to-day operations of the warehouse.
• Ensure safe and efficient storage and handling of goods.
• Implement best practices in warehouse management to enhance efficiency.

4. Logistics and Fleet Management:

• Coordinate the logistics of our fleet operations.
• Oversee maintenance, scheduling, and deployment of the fleet.
• Ensure compliance with all transportation and safety regulations.
  
  
  

Education:

• A bachelor's degree in Industrial Engineering, Operations Management, or a related field is preferred. However, candidates with degrees in other disciplines who have relevant experience in inventory and warehouse management may also be considered.
• Additional certifications in supply chain management, logistics, or inventory control would be a plus.

Experience:

• At least 2-3 years of experience in inventory management, warehouse operations, or a related area.
• Experience in a logistics or supply chain role within a similar industry would be advantageous, providing an understanding of the specific challenges and dynamics of the sector.

Technical Skills:

• Proficiency in inventory management systems and software.
• Familiarity with warehouse management systems (WMS) for efficient tracking and management of inventory.
• Basic understanding of data analysis tools and techniques to monitor inventory levels, forecast demand, and optimize stock.

Specialized Skills:

• Strong organizational and multitasking skills, crucial for managing diverse inventory and warehouse activities.
• Effective communication skills for coordinating with different departments and external suppliers or logistics partners.
• Knowledge of lean management principles and practices to enhance warehouse efficiency and reduce waste.
• Ability to develop and implement inventory control procedures and best practices.

NielsenIQ Customer Success places our customers at the heart of everything that we do. We strive to offer a consistent customer experience across all our markets by harmonizing our ways of working, focusing on engagement and driving analytics excellence. We give our customers an enjoyable, easy, effective service featuring a modernized customer experience. Customer Success is instrumental to realize the NielsenIQ vision to be a leading global information services company with strong, market leading growth enabled by new, innovative product offerings and modern technology that creates substantial value for our customers, retailers and employees.  

This position will be, within the Analytics & Insights team, responsible for delighting clients around Asia through delivering retail measurement insights and analysis.  

Responsibilities 

• Providing performance overview analysis and business issue analysis to Consumer-Packaged Goods clients around Asia 
• Providing in-depth consulting services and delivering insights and analytics as well as thought leadership 
• Developing deep knowledge of Nielsen IQ RMS and Panel solutions and delivering value for clients 
• Working closely with the Consulting Lead and Customer Service to transform customer experience. 
• Consulting clients to optimize use of NielsenIQ Essentials 
• Developing and delivering business solutions for client performance tracking 

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Digital Marketing Executive

Work Hours: M-F; 9:00 AM-5:00 PM UK Time/5:00 PM-1:00 AM PH Time (Can be flexible moving forward)

Salary: 800-1,100 USD per month

Duties and Responsibilities:

Email Marketing:

• Plan, develop, and execute email marketing campaigns to promote our courses, programs, and fundraising initiatives.
• Create compelling email content, subject lines, and calls-to-action to maximize engagement and conversion rates.
• Monitor and analyze email campaign performance, tracking key metrics such as open rates, click-through rates, and conversions.
• Implement improvements based on data-driven insights.

AdWords Management:

• Manage our Google AdWords account, including keyword research, campaign setup, ad creation, and bid optimization.
• Continuously monitor and optimize ad performance to improve click-through rates and return on ad spend.
• Conduct A/B testing to identify the most effective ad variations and landing pages.

Social Media Management:

• Develop and execute social media strategies across multiple platforms, including Instagram, Twitter, LinkedIn, Facebook, and TikTok.
• Create engaging and shareable content to drive brand awareness, engagement, and follower growth.
• Monitor social media channels, respond to inquiries and comments, and proactively engage with the community.
• Stay up to date with social media trends, algorithm changes, and best practices.

Content Creation:

• Generate high-quality content, including graphics, images, and videos, for use across various digital channels.
• Create and edit compelling reel videos for Instagram and TikTok, showcasing our work and impact.
• Design visually appealing graphics for social media posts, the website, and promotional materials.
• Collaborate with the team to develop creative ideas and concepts for content that aligns with our brand identity and objectives.

• Minimum 2 years of relevant experience.
• Above Average to Excellent written and communication skills; minor accent is acceptable.
• Tools: Instagram, Twitter, TikTok, MailChimp, Canva, Google Ad Words (must have), and Google Ad Grants (big plus).
• Proven experience in digital marketing, specifically in email marketing, AdWords management, and social media management.
• Proficiency in using email marketing tools, AdWords platforms, and social media management tools.
• Strong knowledge of best practices for email marketing, including segmentation, personalization, and automation.
• Familiarity with social media platforms, algorithms, and content optimization techniques.
• Experience in creating engaging social media content, including reels videos, and graphics.

Personality/Attitude/Culture Preference:

• A quick learner who can quickly grasp the landscape of education in the UK and has an understanding of who they're marketing to.
• Creative flair and attention to detail when designing graphics and videos.
• Passion for the performing arts (big plus) and a commitment to the mission and values of our charity.
• Analytical mindset with the ability to interpret data, draw actionable insights, and optimize marketing strategies accordingly.
• Self-motivated, results-oriented marketing professional with a passion for creativity and community engagement.

LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant with experience working with Sales team in a B2B or B2C sales environment (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

LOOKING FOR FILIPINO OR PHILIPPINE-BASED CANDIDATES

Position                                            : Executive/Personal Assistant  

Work Hours                                    : M-F, between 9AM to 5PM EST (w/flexibility)

Holidays                                           : TBC

Pay Range                                       : 1500 - 1800 USD per month.

About the company:

Our client in the US is a fully integrated investment company committed to creating long-term value for their investors and partners by structuring custom-tailored solutions to complex transactions and unlocking value through the ownership of real estate, secured loans, and operating companies.  

Responsibilities:

• High level of executive/personal assistance is expected
• Manage executives' schedules and calendars.
• Coordinate and arrange meetings, conferences, and events.
• Handle travel arrangements and itineraries
• Manage and prioritize incoming communication (including emails, calls, and messages)
• Handle confidential and sensitive information with discretion.
• Perform various administrative tasks as needed.

• At least 5 years of proven experience as an executive assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office suite and/or Google workspace
• Ability to handle sensitive and confidential information with professionalism.
• Tech savvy and adaptable to new tools to improve productivity and efficiency.

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (09:00 AM - 06:00 PM EST)

What are we looking for?

Skills Required:

• Proven experience as an Executive Legal Assistant
• Proficient in using Dropbox and other document management systems
• Excellent written and oral communication skills

Nice to Have:

• Experience with CLIO practice management software highly preferred
• Experience with Lawmatics software highly preferred
• Knowledge of trademark process is a plus

What will you do?

• Provide administrative support to the team remotely.
• Perform clerical tasks such as organizing electronic files, managing emails, and scheduling appointments.
• Utilize electronic document management systems to maintain and update important files and documents.
• Assist with project management tasks, including coordinating deadlines and tracking progress.
• Conduct data entry and maintain accurate records of information.
• Interact daily with prospective clients, current clients, and attorneys via electronic means.
• Manage prospective client intake process (including onboarding).
• Proofread documents for errors and ensure they adhere to company standards.
• Conduct online research for legal and general information.
• Communicate with current clients about matters and billing.
• Assist firm's marketing activities, including social media management.
• Create copy for and scheduling of posts on firm's social media platforms.
• Manage firm's social media platforms, including responding to mentions and comments on firm's social media platforms, responding in a timely manner.
• Assist in preparing and filing trademark applications with the USPTO and other authorities.
• Maintain firm's trademark docket.
• Proofread and format legal documents (ex. contracts).
• Prioritize tasks effectively and meet deadlines.
• Provide support to firm in various administrative tasks and legal matters as needed.

Join the awesome team and enjoy these benefits & perks:

• Home-based work setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client --- A bicoastal, virtual business and entertainment law firm that provides legal support to all types of creatives (including podcasters, influencers, dancers, bloggers, and content creators) and entrepreneurs during every step of their business journeys.

To learn more about our awesome opportunities, visit connectos.co/careers

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

• Process documents and Data encoding
• Assisting and advising customers who may be choosing from a variety of travel options.
• Making reservations for customers based on their various requirements and budgetary allowances.
• Checking the availability of accommodation or transportation on the customers’ desired travel dates.
• Processing payments and sending confirmation details to customers.
• Answering any questions customers might have about the reservation process.
• Up-selling, when appropriate, by informing customers of additional services or special packages, such as tour tickets, travel insurance, or upgraded seats/accommodations.
• Providing support to customers who may need to amend or cancel a reservation.
  
  

• Fresh Graduate, Undergrad or vocational course are welcome to apply
• No gender preference
• No educational attainment required

• 22 to 31 yrs. Old
  

Work Schedule:

• Monday to Friday (9am to 6pm)
• Saturday (9am to 4pm)
• 8hrs duty per day
  

Deployment Area:
Salcedo Village, Valero One Center, 102 Valero, Makati City

• 15,860.00/month
• Free breakfast and lunch
• Once Regular Employee:
• Travel Incentive
• HMO
• Birthday Incentive
  
  

LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant with experience working with Sales team in a B2B or B2C sales environment (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Experience working with Sales team in a B2B or B2C sales environment
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

• Assist with recruitment and onboarding of new employees.
• Maintain employee records and ensure compliance with HR laws and regulations.
• Coordinate employee benefits and facilitate employee training and development.
• Support HR manager with various administrative tasks and special projects.
• Respond to employee inquiries and provide guidance on HR policies and procedures.
• Knowledgeable in Government Benefits (SSS, PHIC,HDMF)

• Must have experience in the same field
• Fresh graduates are welcome to apply
• At least 1 to 3 yrs. Experience
• No gender preference-22 to 35 yrs. Old

• Must be college graduate in any related course
  

Working Schedule:

• Monday to Friday
• Saturday (8am to 12nn)
• Sunday - Restday
  

Deployment Area:

• Capella Building, Filinvest Alabang Muntinlupa City

• 13th month
• Salary negotiable
• Start up 18,000.00 to 20,000.00 (still depends and negotiable)
• Stay out

Position : Executive Assistant

Working Hours : M-F 7:00AM to 3:00PM EST/ 8:00PM to 4:00AM PHT

Salary range : 1000 to 1200 USD

SPECIFIC DUTIES AND RESPONSIBILITIES

Admin Work:

• Running payroll
• Managing to dos/meeting notes
• helping managing customer support
• Drafting emails
• Pay outstanding bills/balances,
• Organize

Technical: 

• Pull and track financials for the organization
• Modify html email template for new content
• Put together a mailchimp marketing sequence.

Research

• Work on researching certain domains (eg find 3 religious coaching online programs, their model and pricing)

• Minimum 2 years of experience in the role
• Above average to excellent written and communication skills; minor accent is acceptable
• Tools: ADP (big plus for invoicing), Google Workspace, and Google Sheets & Excel (proficient)
• Seeking a candidate that is highly communicative, proactive, enthusiastic, 
• Willing to learn new things quickly
• Able to put together good quality research

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant 

Working Hours: TBD

Salary Range: 800-1,500 usd/month

About the company: 

A small studio focused on nurturing a passion for music and creating an environment where every child feels valued, self-assured, and heard.

About the role:

We are currently in search of a proactive and organized individual to join our team as an Executive Assistant to the CEO of our music school. This role encompasses a wide range of administrative responsibilities, light marketing, bookkeeping tasks, and complex calendar management. Ideal candidates should demonstrate high self-motivation, exceptional multitasking abilities, and understand the nuances of managing the day-to-day operations of a bustling educational facility.

Duties and Responsibilities:

• Coordinate and manage the CEO and executive's calendar including organizing, scheduling, and maintaining appointments, meetings, and travel arrangements.
• Perform basic bookkeeping tasks such as tracking expenses, budgeting, invoicing, and preparing financial reports.
• Assist in the development and implementation of marketing strategies, campaigns, and promotional activities.
• Facilitate efficient and effective internal and external communication.
• Organize and maintain an efficient filing system for easy data retrieval.
• Assist in the preparation of reports, presentations, and proposals.
• Support other staff with organizational tasks as needed for the smooth operation of the school.

•  Proven work experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office Suite, with familiarity with bookkeeping software.
• Outstanding organizational skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills with the capability to interact with students, staff, and other stakeholders.
• Tech-savvy

Preference:

• A bachelor's degree in Business Administration or related field
• Has graphic design skills
• Familiar with different marketing techniques

Qualis Corporation is seeking an PACAF Logistics Liaison Officer to support movement, installation, operations, maintenance, and sustainment of range management equipment and systems.  The SME will work closely with DoD, PACAF, contractors, commercial, and Host-Nation program managers, engineers, and technicians.

Responsible for providing timely and accurate support for the entire chain of range logistics.  Coordinates closely with PACAF Exercise Branch and funding personnel to ensure all equipment is functional and serviceable to meet joint exercise requirements.  Coordinates with units on movement of assets to various places in the PACAF Southeast Asia region not limited to U.S. Territories and Protectorates including Guam, Northern Marianas, and Philippines, Thailand, and Singapore.  Advanced expertise in large-scale inventory control and planning support of multimillion-dollar budgets. Highly adept in identifying and resolving complex challenges in timely manner. Articulate communicator skilled in collaborating across functional areas to drive cohesive operations. Combined years of Major Command Staff Action Officer experience with Headquarters (HQ) Pacific Air Forces Munitions, Advance Programs Divisions and HQ Air Combat Command Advanced Programs and Weapon and Tactics.

Essential Functions:

·         Experience in positions of increasing complexity and responsibility; leading and managing logistics and operations for the US Air Force and DoD industry.

·         In-depth perspective from both a management and worker level of operations, personnel, programs, safety, compliance, contracts and security requirements for aircraft and munitions.

·         Expert in equipment accountability, handling, storage, transportation, compliance, demilitarization and industrial/ground safety.

·         Skilled in Cradle to Grave Program Management – experienced working with both military and top defense industries on acquisition, contracts, safety and security programs.

·         Very adept with personnel management, training, and supervision functions, including scheduling, delegation, and task evaluation for both US and foreign personnel.

·         Functions in high pressure situations – able to prioritize assignments/meet operational timelines.

·         Experienced INDOPACOM and PACAF Staff Action Officer.

·         Skilled in operations and exercise planning as well as financial, budget POMs and resource management.

·         Extremely skilled in written and oral communications to all levels of leadership.

Education and Experience Qualifications:

·         A minimum of 4 years of experience as U.S. Military Officer.

·         Bachelor's degree required.  Operational experience in lieu of education is considered.

·         Strong customer service, organizational skills, knowledge of applicable DoD/Government policies and procedures are required.

·         Must be an effective communicator and possess excellent analytical and problem-solving skills.

·         A high level of personal integrity and the ability to professionally handle confidential matters with proper judgment is required.

·         Must be willing to travel up to 20%.

·         U.S. Citizenship required.

Preferred Skills:

·         Completed formal training (FAA or military) on Digital Airport Surveillance Radar, Standard Terminal Automation Replacement System, Instrument Landing System, or shore communications systems.

·         A+/Security+ certification

·         Program Management

·         Process Improvements

·         Inventory Control & Optimization

·         Lean Techniques

·         Strategic Planning

·         Cross-Team Collaboration

·         Budget Planning & Allocation

·         Documentation & Complex Reporting

·         Program Requirements

·         Resource Management 

·         Supply Chain Management

·         AMST, CAS, LOGFAC, IGC & MS Office

·         Quality Management Systems

·         Logistics Management Systems

·         Thai, Tagalog or other Southeast/East/Northeast Asian language skills

Security Clearance:

·         At a minimum hold and maintain a Department of Defense Secret Security Clearance.

Equal Opportunity Employer/M/F/Vet/Disabled and a Participant in E-Verify

Qualis Corporation is committed to hiring and retaining a diverse and talented workforce who can contribute to the mission and vision of the Company. Our employees are our greatest asset and we promote a positive work environment, teamwork, professional growth, innovation, community involvement, flexible scheduling and a family-friendly work environment.

Schedule: 7PM to 2AM Manila/ 3AM - 10AM PST

Location: Fully Remote (Manila, PH)

Salary: 1200 - 1500 USD/month

A dynamic architecture and landscape office based in San Diego, California, is actively seeking an Executive Virtual Assistant to join its team. The successful candidate will play a crucial role in providing invaluable support to the founder and ensuring the seamless functioning of office operations. 

As a Executive Virtual Assistant your responsibilities will include but are not limited to:

Calendar Booking:

• Efficiently manage and organize the executive’s schedule, ensuring appointments and meetings are scheduled optimally.
• Streamline communication by reviewing and forwarding emails to the appropriate individuals.

Contract Administration:

• Oversee active contracts with clients, providing essential support to the financial department for timely billing.
• Collaborate with Project Managers to address changes in contract scope, drafting necessary amendments for review by the executive.

City Portal Management:

• Access city portals to check permit statuses and facilitate the permit application process.
• Update and maintain spreadsheets related to city permits, ensuring accuracy and completeness.

Back of House Support and Data Management:

• Handle all scope and date change information, updating relevant spreadsheets promptly.
• Provide assistance to Project Managers in various administrative tasks, ensuring smooth project execution.

Excel and Smartsheet Expertise:

• Utilize Excel and Smartsheet for data management, reporting, and analysis.
• Proficiency in Excel is a must, with the ability to navigate and create complex spreadsheets.
• Update and maintain spreadsheets related to client and project data, ensuring accuracy and completeness.

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Familiarity with contract administration and financial processes.
• Proficient in Microsoft Excel and Smartsheet.
• Ability to adapt and thrive in a fast-paced environment.

Are you a detail-oriented and proactive professional seeking a collaborative work environment? Don't miss out on this exciting opportunity! Apply now! 

Position: Executive Assistant

Work Hours:  Monday to Friday 8:00 AM - 4:00 PM PST

Pay Range:  $800- $1200

Type of Contract: Independent Contractor

Responsibilities:

• Scheduling Meetings: Efficiently manage and organize executive calendars, schedule meetings, and coordinate appointments.
• Emails and Calls: Handle and prioritize incoming emails and phone calls, ensuring timely and appropriate responses.
• Admin Tasks: Perform various administrative tasks to support the smooth operation of the executive's office. This includes document preparation, filing, and handling office supplies.
• Calendar Management: Maintain and update executive calendars, ensuring accuracy and alignment with business priorities.

• Minimum of 2 years of proven experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Office tools and experience with Hubspot.
• Excellent communication and written skills, with a keen attention to detail.
• Spanish language proficiency is a plus.

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant (Full-time)

Salary: up to 2000 USD/month (depends on skills and years of experience)

Working Hours: Flexible PST Timezone

About the Company:

Our goal is to accelerate humanity’s progress, by giving every child on Earth an education they love.

We started by building a network that connects teachers, children, and families. Our flagship app is the #1 communication app connecting K-8 teachers, children, and families, globally. They use it to share what’s happening throughout the day through photos, videos, messages, and activities. It is actively used at an unprecedented scale: in over 95% of US schools, reaching ~51 million children in ~180 countries, with a team of just ~200 people). We are now beginning to use this network to give kids the best learning experiences in the world, far beyond those a standard school can provide. 

We hire for talent density. Our team comprises the most talented, entrepreneurial, and innovative teammates from around the world, with experience in education and large-scale consumer internet companies, including Instagram, Netflix, Dropbox, Stripe, Lyft, Y Combinator, and more. We’re building a company where the most talented people want to work. We believe you’ll do the best work of your life here—and you’ll pioneer the future of education, too.

This role will provide executive operations support to the Head of Revenue; and may expand to support other leaders over time.

Responsibilities:

1. Create systems for leverage: optimize calendar to ensure leaders’ time and energy are spent in the highest-leverage ways

Success measures:

• Calendar reflects the highest-leverage allocation of time and energy. 
• Leader feels supported with high-quality delegation, to focus on highest leverage priorities.
• 9-10/10 in regular energy and time audits.
• Leader is consistently achieving their top 3 Top Goal items every day.
• 100% of the leader's commitments +  team action items are completed.

Example problems:

• Ensure the Leaders time is allocated to the highest-leverage strategic priorities across multiple time horizons, with no distractions. 
• Leaders calendar rules are observed, including ~30% of the week as scheduled focus time.
• Proactive delegation: identify tasks or projects that can be delegated to create leverage.
• Capture and share key takeaways and action items from meetings, and ensure nothing falls through the cracks.
• What interactions are needed to ensure the Leader can be available to their function /  company, but not be a roadblock or bottleneck?

2. Supercharge relationships: proactively build an excellent network for the leader

Measures:

• External: system in place for proactively identifying and building Leader’s relationships, with high-quality interactions. This includes interacting and scheduling with potential candidates, mentors/advisors, etc.
• Internal: enable higher-quality interactions across the company at deeper, more personal levels. Proactively notice, manage and suggest ways to improve interpersonal dynamics across the team, including observing patterns and providing feedback to the Leader.

Example problems:

• Ensure prompt and proactive communication and scheduling with external and internal network
• Who are the ~3 best people who have solved problem X before? 
• What does the leader's network need to look like in a year? Help them proactively build those relationships.
• Where are the barriers to effectiveness in our leadership team relationships? Please make a plan to fix those.

Competencies

• High capacity: high intelligence + work capacity. Strong problem-solving ability, is relentless and resourceful. Describe themselves as hardworking, reliable and resilient.

• Good judgment: demonstrated good judgment and intuition in the face of new problems.
• Organizational skills: highly organized, with strong project management skills, and superb attention to detail. Closes loops and doesn’t drop any balls.
• Communication: excellent written and verbal communication skills, at all levels (early career team members → CEOs and VPs).
• Proactive: able to anticipate and respond to the needs of others before they arise. Is a self-starter, and biases towards moving faster than is comfortable.
• Builder + doer: Operates well in smaller, less hierarchical, fast-paced environments. Achieves results in the face of pressure or ambiguity. Zero ego, does every task no matter how small, in service of my energy.
• EQ: high degree of emotional intelligence and maturity. Strong emotional intelligence; able to build trust quickly.

Experiences

• Experience + muscle memory: 5+ years of supporting a high-functioning company leader(s); enough to have developed good systems and judgment.
• Early stage: has seen and is comfortable with 0→1 / 100-500 people phase.
• Remote work: has worked high-functioning and high-trust remote-first environment

Position: Executive Assistant

Salary Range: 800 – 1,000 USD per month

Working Schedule: Monday - Friday (EST) 9:30 AM - 5:30 PM

Company Overview:

As a leading SaaS company experiencing rapid growth, we are seeking an Executive Assistant with a

strong operational background to support our CEO. This pivotal role, reporting to the Chief of Staff,

requires a blend of administrative excellence and operational acumen.

Job Description:

The Executive Assistant will provide comprehensive support to our CEO, encompassing a wide range of

responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant

duties but also possesses a strong inclination towards operations and data analysis.

Key Responsibilities:

● Manage email inboxes, calendars, and scheduling with efficiency and foresight.

● Conduct comprehensive research projects, contributing valuable insights for business growth.

● Arrange travel, reservations, and logistical support with precision.

● Handle data entry and invoice payments with accuracy.

● Draft, edit, and proofread various documents, ensuring high standards of professionalism.

● Coordinate and execute events and special projects, demonstrating exceptional organizational

skills.

● Tackle diverse challenges, including HR, operations, finance, and sales-related projects.

● Perform manual tasks such as material duplication and detailed sales list research.

● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in

numbers and data interpretation.

● Proactively identify opportunities to streamline processes and reduce workload for the CEO and

Chief of Staff.

● Maintain discretion and confidentiality across all business matters.

Requirements:

● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS

environment and with U.S.-based CEOs.

● Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks

such as HubSpot, Heap, Stripe, and Rippling.

● Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.

● Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.

● Demonstrated ability in multitasking, time management, and organizational excellence.

● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.

● A unique blend of administrative and operational skills, akin to an operations associate/analyst

Role Description 

The IT Security Officer serves as the process and policy owner related to the availability, integrity and confidentiality of customer, business partner, employee and business information/data. A key element of the IT Security Officer’s role is working with executive management to determine acceptable levels of risk for the organization. This position is responsible for establishing and maintaining a corporate-wide information security management program to ensure that information assets are adequately protected. 

Key functions 

• Security Operations:
• own  and drive security education and security awareness programs across the organization
• own, drive and continuously improve security processes, policies and tooling 
• real-time analysis and triage of security threats and incidents
• proactively educate and inform executive management of developing security threats
• develop, implement and execute a strategic, comprehensive enterprise information security and IT risk management program 

• Application Security:
• introduce application and infrastructure security monitoring processes and tooling 
• design and manage and run application and infrastructure security testing (internally and with 3rd parties)

• Security governance: 
• make sure that security related initiatives are understood and funded 
• lead and drive future company security certification programs 
• represent the company security in front of technology partners 
• conduct internal technical and organizational audits 
• manage and support external audits 
• manage, handling and resolve security incident response cases

• degree in business administration or a technology-related field required 
• 5+ years of hands-on IT security experience 
• experience in risk management, information security and IT security
• knowledge of common information security management frameworks, such as ISO/IEC 27001, and NIST
• knowledge of PCI-DSS requirements for merchants working with BSP supervised financial institutions 
• excellent written and verbal communication skills and high level of personal integrity and empathy 
• innovative thinking and leadership with an ability to lead and motivate cross-functional, interdisciplinary teams
• experience with contract and vendor negotiations and management including managed services

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Social Media and General Virtual Admin Assistant

Working Hours: To Be Determined

Salary Range: $900 - $1200/month

Join our dynamic team! We are seeking a skilled Social Media and General Virtual Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Responsibilities:

• This individual will be building out lists of prospective recruits in the insurance agency field, then accessing clients LinkedIn for direct outreach and setting up calls/meetings
• They will then do the same thing for prospective clients with defined criteria
• Research topics and coordinate flights and travel both for work and personal use
• Schedule conversations and meetings for client
• Event planning for work (coordinate get-togethers for team and team building activities)
• Coordinate vendors and develop outreach work or capture sign ups

• Minimum 2 years of experience
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Tools: Office 365, Google Workspace, Google Drive, Notion (big plus), and Sales Force (big plus)
• Must be detail oriented, coachable, friendly, fun, and trustworthy  
• Prior experience in US Insurance, Sales,Recruiting and Client Retention

Position: Executive Assistant

Working Hours: Monday to Friday; 9am - 5pm MST

Salary Range: USD 900 - USD 1,300/month

Main Responsibilities:

● Provide comprehensive assistance across diverse tasks, including but not limited to legal

matters, financial tasks, and investor reporting.

● Calendar Management: Efficiently organize and manage the executive's schedule, ensuring appointments, meetings, and deadlines are coordinated seamlessly. Anticipate potential conflicts and proactively resolve scheduling issues.

● Communication Coordination: Serve as a central point of contact for internal and external communications. Draft and respond to emails, messages, and other correspondence on behalf of the executive, maintaining professionalism and confidentiality.

Qualifications:

● Minimum of 2 years of experience as an Executive Assistant.

● Has prior experience in Bookkeeping and proficient in using Bookkeeping software such as QuickBooks and Xero.

● Meticulous and extremely detail oriented

● Above-average to excellent communication and written skills.

Salary: P30,000 to P40,00,000 (Monthly Package)

Schedule: Monday – Friday (6:30 AM - 3:30 PM AEST)

What are we looking for?

Skills Required:

• Bachelor’s Degree in any relevant course.
• 1-2 years of experience in AU Mortgage.
• Related experience in client relations and broker support is preferred.
• Excellent English communication skills verbal and written.

What will you do?

• Ensure Compliance with applicable legislation, regulatory requirements, licensing obligations and internal policies and procedures through a comprehensive and robust audit program.
• Review and where necessary adjust the loan submission to ensure the application meets the lender requirements and submission quality is at the highest possible standards.
• Ensure that the required client documents are uploaded in the system.
• Understand the lender checklist requirements for loan submission and follow industry regulations set by ASIC.
• Maintain accurate and comprehensive records of audit activities, finding, and decision in accordance with policies and procedures.
• Ensures delivery of exceptional customer service when engaging with clients & other stakeholders to the loan application process.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (1-2 days per month only at the office)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is the largest and most progressive aggregator group across Australia and New Zealand supporting a community of over 6,000 brokers and advisers. Helping over 300,000 customers settle over $130 billion worth of loans in 2022 and reaching a collective loan book of $350 billion.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Position : Executive Assistant

Working Hours : 10 am - 7 pm EST

Salary Range : 800-1000 USD

ABOUT THE ROLE:

As an Executive Assistant, you play a pivotal role in supporting our client with both personal and business tasks, with a specific focus on managing their real estate portfolio. Your responsibilities include engaging with real estate investors through effective phone communication. Proficiency in essential tools such as Microsoft Office (Outlook, Excel, PowerPoint) and email is crucial. We value your ability to independently tackle tasks, demonstrating at least 1 year of experience in a similar role. As a go-getter, you'll thrive in our dynamic work environment, contributing to the client's success.

SCOPE OF WORK:

• Assist the client with personal and business tasks
• Support in managing real estate portfolio
• Engage in communication with real estate investors via phone calls
  

MINIMUM REQUIREMENTS:

• Proficienct in Microsoft Office (Outlook, Excel, PowerPoint)
• 1 year of relevant experience
• Ability to independently figure out tasks
• Proactive and self-motivated go-getter

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $800-$1200/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 3-4 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Executive Assistant

Salary Range: $1000 per month (DOE)

Working hours: Juggling  between Toronto/NY EST and Tokyo JST this year as the client bounce between both cities.

Duties and Responsibilities:

• Conduct market research to inform business strategies
• Source and manage vendors for various projects
• Coordinate and oversee project management tasks
• Efficiently handle scheduling and calendar management
• Compile and document meeting minutes for team reference
• Participate in sales calls and contribute to business development
• Conduct debrief sessions with team members for continuous improvement
• Assist with personal planning tasks for key stakeholders

• Must understand or be knowledgeable about  the Japanese language
• Minimum of 2 years of relevant experience; more experience is preferable
• Proficient in using Slack, Google Sheets & Docs, Notion, and AirTable
• Familiar with Adobe Photoshop & Lightroom is considered a nice-to-have skill

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1300-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 7+ years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet