LOOKING FOR FILIPINO CANDIDATES

Position : Document Editor and Formatting Specialist

Work Hours (Client) : 9 AM - 5 PM PST | Mon - Fri

Work Hours (MNL) : 1 AM - 9 AM MNL | Mon - Fri

Holidays : 10 days of Public Holidays (based on the Philippine Public Holiday calendar) 8 days of Special Non-Working Holidays (based on the Philippine Public Holiday calendar)

Pay Range : $800 - $1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Company is searching for an exceptional Document Editor and Formatting Specialist who shares our values to join our team, supporting our Project Managers and Marketing Director with a wide variety of deliverables ranging from memoranda and complex multi-chapter technical reports to marketing materials and proposals.

Company specializes in a variety of environmental planning, studies, and compliance tasks for

infrastructure, conservation, and restoration projects throughout California. Our clients include local, state, and federal government agencies, local resource conservation and open space districts, utilities, mining and aggregates companies, and many more. Our dedicated team of more than 50 biologists, arborists, and botanists work alongside agencies, clients, and crews to determine the most appropriate measures, permitting, and CEQA/NEPA compliance avenues to implement to support natural resource protection during project implementation.

YOU’RE EXCITED ABOUT THIS OPPORTUNITY BECAUSE…

The Document Editor and Formatting Specialist plays a critical role in Company's foundational company initiative of ensuring that all our deliverables are clear, concise, and fully demonstrative of our high standards for quality, as well as scientific and technical excellence. Working closely with our staff at all levels, you will enhance our team by:

• Proof-reading, editing, and formatting a range of documents for clarity, consistency, grammar, organization, correctness, completeness, and conformity with Company or client style guidelines (including text, tables, graphics, and appendices)

• Assisting with maintenance of and quality control for internal content management systems

• Working rapidly under tight and competing deadlines while maintaining a high standard of

quality

• Communicating efficiently and effectively with Project Managers and authors to resolve content questions, accommodate scheduling changes, and meet deadlines

• Recommending revisions or changes in approach, organization, structure, or flow of documents, as appropriate

• Providing meaningful feedback to document authors and management staff to improve

processes and deliverables

• Assisting with the development of document templates in MS Word

• Creating, combining, and manipulating complex PDFs in Adobe Acrobat

• Maintaining our deliverables tracking system and meeting with Project Managers regularly to review, update, and plan deliverables schedule

• Developing and reinforcing a company style guide

• Reinforcing internal quality control procedures and protocols

• Developing and facilitating staff trainings for topics including MS Word formatting, writing, and Companystyle

• Drafting and/or reviewing emails to staff, clients, and partners on behalf of Project Managers

• Facilitating regular resume updates with staff

• Drafting project descriptions based on available project information and facilitating review

processes

• Reviewing and providing suggestions for improvement of marketing content

Minimum Requirements:

WE’RE EXCITED ABOUT YOU BECAUSE YOU…

Have these minimum qualifications and knowledge or similar transferable skills:

• Bachelor’s degree in technical writing, English, communications, journalism, or related

discipline, plus 5 years of relevant editing experience (or master’s degree in those fields plus 1 year of relevant experience)

• Superior command of grammar, punctuation, spelling, and composition

• Advanced level of expertise in MS Word, including mastery of track changes, styles, formatting, and template functions

• Creating multi-volume, and multi-section documents with varying page sizes
• Creating and maintaining captions and references
• Paste special functions
• Page headers/footer formatting in multi-section documents
• Page and section breaks
• Running macros
• Creating and using paragraph styles
• Numbering tools for complex numbered lists
• Creating tables and assigning styles
• Creating tables of authorities independently using native Word tools

• Exceptional attention to detail and commitment to quality

• Knowledge of standard writing styles and style guides (AP, CMOS, CSE, or similar)

• Proficiency in Windows 10, MS Office, and Adobe Acrobat

• Excellent organizational skills and ability to balance changing priorities in a fast-paced

environment

• Strong interpersonal skills and commitment to teamwork

• Demonstrated ability to think critically, solve problems, and effectively communicate with

multiple project team members

• Environmental consulting or adjacent industry experience preferred 

WHY YOU’LL LOVE WORKING WITH US

We provide a collaborative, employee-forward working environment. Do you enjoy creating, building and maintaining long-term relationships in your work and find satisfaction in making a lasting impact in protecting our biodiversity, while also protecting your community?  Company is looking for a self-motivated individual who is eager to steer the direction of their career in a company that promotes and supports professional development. We don’t hire candidates to suit the job, we find the work that fulfills our employees and helps them meet their professional goals.

OUR COMMITMENT TO EQUALITY, DIVERSITY, INCLUSION & BELONGING:

We create a “safe space” culture focused on fostering employee well-being, job satisfaction, and productivity. We are committed to a more inclusive and diverse workforce, where each employee can reach their full potential without the burden of discrimination or harassment. We strive to maintain a strong culture built upon our shared core values of Respect, Excellence, Passion, Integrity, and Teamwork.

Company is an equal opportunity employer.  We understand that diversity, including human diversity, is the key to the success of all healthy ecosystems. We are a forest of remarkable individuals, standing tall as our authentic selves and as one. We grow together to form a stable community that is diverse in character and content. 

Reporting Line

Laboratory Operations Manager dotted line to Research and Development Manager

Primary Responsibilities

• Responsible for leading research efforts, working closely with teams of scientists, and other professionals to achieve research goals. The Research and Development Specialist will be expected to have an excellent knowledge of our organization’s products or services and a strong understanding of our customers’ needs and be responsible for ensuring that the organization meets regulatory requirements for conducting trials or product testing.
• Responsible in performing analyses as defined in the Matrix of Laboratory test and Analyses and reporting test results according to the Quality Management System policies and procedures.

Specific Responsibilities   

• Develop new technologies or processes based on industry market trends.
• Represent the organization as part of the technical working group on laboratory testing and emerging trends and regulation committee in relevant industry associations and regulating bodies.
• Conduct research and development activities to support the company’s strategic objectives and develop them into new technologies or processes based on industry market trends and customer needs..
• Work closely with other departments to ensure that the company’s products and services are aligned with the latest industry trends and regulations.
• Develop and maintain relationships with key stakeholders in the industry.
• Provide technical support to other departments as required.
• Keep up-to-date with the latest industry trends and regulations.
• Develop a comprehensive plan, including what experiments will be conducted, how many subjects will be involved in the trial, and an outline of the tests to be used.
• Conduct research tests and experiments to gather data on a particular project or product.
• Analyze the data produced by the experiment and make any necessary adjustments to the study’s design or results.
• Create reports detailing test results and any conclusions drawn from those results.
• Prepare reports for internal use within the company or agency, as well as for publication in scientific journals, trade publications, or technical manuals.
• Review new procedures when designated by the supervisor.
• Coordinates with clients/affiliates on matters related to test requests when designated by the supervisor
• Performs sampling, testing and analyses as defined in the Matrix of Laboratory Tests and Analyses and in accordance with the QMS and Safety Policies defined in the Safety Manual.
• Participates in various proficiency / correlation programs.
• Conducts method validation and verification of existing and new laboratory testing capabilities.
• Provides input on method improvement. Innovate testing method to reduce turnaround time and save costs.
• Develops analytical methods not traditionally done in the laboratory based on customer’s needs.
• Conducts training/awareness session for internal staff and clients.
• Ensures that work area and assigned laboratory equipment are clean, safe and secured in accordance with company safety manual and QMS.
• Prepares purchase request for laboratory supplies related to R&D activities.
• Ensures compliance to the Group and national policies including but not limited to the maintenance of the Quality Management System.
• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by actively participating in             meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

Reporting Line

Laboratory Operations Manager dotted line to Research and Development Manager

Primary Responsibilities

• Responsible for leading research efforts, working closely with teams of scientists, and other professionals to achieve research goals. The Research and Development Specialist will be expected to have an excellent knowledge of our organization’s products or services and a strong understanding of our customers’ needs and be responsible for ensuring that the organization meets regulatory requirements for conducting trials or product testing.
• Responsible in performing analyses as defined in the Matrix of Laboratory test and Analyses and reporting test results according to the Quality Management System policies and procedures.

Specific Responsibilities   

• Develop new technologies or processes based on industry market trends.
• Represent the organization as part of the technical working group on laboratory testing and emerging trends and regulation committee in relevant industry associations and regulating bodies.
• Conduct research and development activities to support the company’s strategic objectives and develop them into new technologies or processes based on industry market trends and customer needs..
• Work closely with other departments to ensure that the company’s products and services are aligned with the latest industry trends and regulations.
• Develop and maintain relationships with key stakeholders in the industry.
• Provide technical support to other departments as required.
• Keep up-to-date with the latest industry trends and regulations.
• Develop a comprehensive plan, including what experiments will be conducted, how many subjects will be involved in the trial, and an outline of the tests to be used.
• Conduct research tests and experiments to gather data on a particular project or product.
• Analyze the data produced by the experiment and make any necessary adjustments to the study’s design or results.
• Create reports detailing test results and any conclusions drawn from those results.
• Prepare reports for internal use within the company or agency, as well as for publication in scientific journals, trade publications, or technical manuals.
• Review new procedures when designated by the supervisor.
• Coordinates with clients/affiliates on matters related to test requests when designated by the supervisor
• Performs sampling, testing and analyses as defined in the Matrix of Laboratory Tests and Analyses and in accordance with the QMS and Safety Policies defined in the Safety Manual.
• Participates in various proficiency / correlation programs.
• Conducts method validation and verification of existing and new laboratory testing capabilities.
• Provides input on method improvement. Innovate testing method to reduce turnaround time and save costs.
• Develops analytical methods not traditionally done in the laboratory based on customer’s needs.
• Conducts training/awareness session for internal staff and clients.
• Ensures that work area and assigned laboratory equipment are clean, safe and secured in accordance with company safety manual and QMS.
• Prepares purchase request for laboratory supplies related to R&D activities.
• Ensures compliance to the Group and national policies including but not limited to the maintenance of the Quality Management System.
• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by actively participating in             meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

**LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES**

Position:   Order Management Specialist

Client Name: TBD

Company's Website: TBD

Working Hours: Full-time, Mondays to Fridays, 8 AM - 4 PM Eastern Standard Time 

Salary Range: $800-$1000/month

About the Company:

A fast-growing company that combines e-commerce sales and traditional manufacturing of waterproof and protective coatings

About the Job:

We are looking for a detail-oriented and organized individual to join our team for the position of Order Management Specialist. The position is a full-time role and the candidate will interact with the Order Management and fulfillment teams.

Responsibilities:

• Process online orders through Amazon, Shopify, Lowe’s, and Walmart platforms. Tasks include organizing orders online, downloading packing slips and shipping labels, and entering tracking information.
• Communicate with shipping companies to process orders and resolve shipment issues.
• Handle the return process for online orders.
• Obtaining shipping quotes for domestic and international orders.
• Performing clerical duties as and when required.

• At least 1+ years of experience as an Order Management Specialist or similar position in remote set-up
• Must be proficient in Google Workspace and/or Microsoft Office Apps/suite (Excel and Word)
• Excellent verbal and written communication skills.
• Quick learner and adaptable
• Ability to meet deadlines and stay organized in a fast-paced environment
• Detail-oriented and excellent multi-tasking skills
• Self-starter attitude with openness to challenges and learning new things.

Wrist Service Center is looking for an Information Security Specialist who will focus on governance, risk & compliance. You will take part in conducting risk assessments, establishing governance, writing policies & procedures as well as implementing and auditing security controls.  Applicants are not required to hold profound skills within all areas, but at least some of the areas. Note that we are looking for multiple candidates for this position and expect that these candidates complement one another on the different required skills

What you'll be doing:

Risk Management

• Conduct risk assessments on systems, vendors, threats, controls and more. 
• Review risk assessments from team-members
• Assist the CISO and other team members in developing and tuning our GRC tools. 

Policy and procedure development

• Utilize best practice frameworks to define policies and procedures. 
• Assist other departments with writing procedures in alignment with our policies. 
• Review already defined documentation. 

Implement and audit security controls 

• Based on the requirements set in our policies and procedures, implement the relevant controls in the organization, along with relevant stakeholders. 
• Monitor/audit implemented controls to ensure their effectiveness. 

What we're looking for:

• Bachelor’s degree in any course. Graduates in Information Security, Computer Science, Software Engineering, or similar is preferred but not required
• Not required, but holding a CISSP, CISM, CRISC, or ISO 27001/27002/27005 is a plus. Certifications within the NIST 800-53 or similar are also relevant
• Great English communication skills
• Knowledge in:
• Risk Analysis / Risk Management
• Third-Party Risk management 
• Control implementation
• Control Auditing
• Writing Policies and Procedures on Information Security
• Management Reporting
• Business Contingency Management
• Third-party Risk Management

Location: Times Plaza Building, U.N. Avenue corner Taft Avenue, Manila

Work set-up: On-site

The Internal Recruitment (TAP) team in Manila is responsible for sourcing, engaging, and attracting the best people into Allegis Global Solutions across the entire APAC region and Recruitment Sourcing Specialists are a critical part of the success of our business.

As a Talent Acquisition Sourcing Specialist, you will be responsible for sourcing, screening, and attracting suitable candidates. In this role, you will have a strong focus on direct sourcing, so you will need to be comfortable with headhunting and engaging passive candidates. You will ensure accurate and up-to-date candidate information is entered into our Applicant Tracking System and building out our talent communities to guarantee we have a strong pipeline of candidates for current and future roles.

As the first point of contact with candidates, you will play a critical role in optimizing the candidate experience and branding Allegis Global Solutions as an employer of choice. You will work closely with an onsite Talent Acquisition Business Partner to provide input into sourcing strategy and real-time feedback on sourcing strategy effectiveness.

Reporting to the Sr Recruitment Relationship Manager, you will assist in driving best practice sourcing strategies and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.   

Suitable candidates will have strong experience with direct sourcing and headhunting passive candidates using both traditional and innovative recruitment methodologies, as well as experience recruiting on various social media platforms. You must also have strong candidate management experience and love building strong relationships with candidates.

Your duties may include, but are not limited to:

• Implementing the sourcing strategy and sourcing qualified candidates for open positions in a designated functional area of the client’s organization.
• Utilizing a variety of sources in line with the client’s branding and social media policies with a focus on direct sourced (passive) candidates.
• Responsibility for being the first point of contact for candidates, delivering exceptional candidate care and ensuring that candidates are effectively pre-screened before inclusion into the recruitment process.
• Qualifying candidates for skill, cultural, and motivational fit, utilizing behavioral based approach and screening criteria defined by the client.
• Maintaining timely and accurate information on all candidate interactions in the database.
• Proactively pipelining talent and creating pre-qualified candidate talent pools in line with the client’s workforce plans.
• Maintaining contact with existing talent pool candidates to obtain and capture up to date market intelligence and briefing them on potential current and future opportunities.
• Assisting with development and implementation of candidate initiatives such as candidate newsletters, marketing campaigns, sourcing strategies, etc.

LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES

Job Title : Digital Marketing Specialist

Salary Range : $900-1500/month

Schedule : Flexible with 4 hours overlap

About the Company:

Support Shepherd is a leading customer support service provider offering virtual assistance, email and live chat support, and social media management. We provide exceptional support to businesses across various industries, allowing them to focus on their core operations while ensuring excellent customer experiences.

Responsibilities:

• Create and implement content and Ads to enhance brand awareness, engagement, and generate leads.
• Develop, execute, and manage content on various channels including blog posts, social media (images and videos), emails, website copy etc.
• Develop, test, execute, optimize, and manage Ads on various channels including Google, Facebook, and TikTok (+shorts and reels).
• Conduct research on key topics to produce educational and engaging Ads that resonate with our target audience. Big plus if you are interested or knowledgeable about law or coding.
• Understand best practices of SEO and optimize content creation to improve search engine visibility and to drive traffic and engagement.
• Evaluate metrics related to Ad performance and leverage insights to optimize.

• Graduate of BS in Communications, Marketing, or Business with a minimum of 6 years of (not a deal breaker) experience in digital marketing OR a proven track record for US market
• Has created and optimized ads on FB and Google and Tik Tok. Must be experienced in Google Analytics 4 and other ad platforms.
• Strong communication skills, including copywriting, narrating, and editing ads. Can create excellent ads (images and short form videos)
• Excellent analytical skills and data-driven decision-making.

Looking for a highly skilled individual ready to revolutionize the world through relentless determination. Join us as a PCB Engineering Senior Specialist and immerse yourself in a role where innovation meets impact. Take charge of PCB Engineering and Brand Experience Implementation, mastering the art of Digital Twin, Simulation, and DFX. Embrace the challenge of Automation and Compliance, ensuring seamless operations. Dive deep into Performance and Analytics, shaping strategies for excellence. Your expertise will drive Cost Efficiency, optimizing resources for maximum effect. If you're a visionary with a hunger to drive change, this is your platform to make history. Join us in reshaping industries and forging a brighter future, one breakthrough at a time.

WHAT IS YOUR ROLE

We’re looking for a detail-oriented Accounts Payable Specialist that’ll play a crucial role in ensuring

timely and accurate processing of vendor invoices, maintaining positive relationships with vendors, and

contributing to the smooth flow of financial operations.

WHAT WILL YOU DO

Bill.com:

● Enter and verify vendor invoices in Bill.com, ensuring accuracy and completeness of information.

● Utilize Bill.com approval workflow to route invoices for internal review and authorization.

● Manage exceptions and discrepancies, communicating effectively with vendors and internal stakeholders.

● Prepare weekly payment proposal for review by Accounts Payable Manager.

Accounts Payable Processing:

● Reconcile vendor statements and investigate discrepancies.

● Maintain accurate and organized records of all payables activity.

● Assist with month-end close activities.

● Participate in ad-hoc projects.

Vendor Management:

● Communicate effectively with vendors regarding invoices, payments, and account inquiries.

● Collection of documents for vendor onboarding and importing data into our AP system.

● Assist with updating and maintaining vendor information in Bill.com and internal systems.

● Assist with resolving vendor disputes and issues.

YOU HAVE…

• Minimum of 2 years of experience working as an Accounts Payable Clerk.
• Strong data entry and proofreading skills.
• Attention to detail and ability to maintain accuracy in an environment of fast growth.
• Ability to work independently and manage multiple priorities effectively.
• Positive attitude and commitment to teamwork.

.

• Health Insurance
• Training & Development
• HMO on-day-one
• Paid Bereavement & Family Leave
• Maternity Leave
• Paternity Leave
• Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Solo/Single Parent Leave
• Special Leave Benefits for Women
• Mental Health Support

Position : PPC Specialist

Working Hours : 9:00 AM-5:00 PM Australian Eastern Standard Time

Salary Range : $900-$1500

Responsibilities:

• Participate in forming effective paid search strategies
• Launch and optimize various PPC campaigns
• Oversee accounts on search platforms (e.g. Google AdWords, Bing)
• Be involved in keyword selection and audience targeting
• Monitor budget and adjust bids to gain better ROI
• Track KPIs to assess performance and pinpoint issues
• Produce reports for management (e.g. dashboards)
• Write attractive and concise copy for adverts
• Suggest and develop new campaigns across multiple channels
• Maintain partnerships with PPC ad platforms and vendors
• Find ways to reduce the risk of click fraud
• Keep abreast of PPC and SEM trends

• Proven experience as a PPC Manager or Digital Marketing Specialist with a minimum of 4-5 years of experience.
• Experience in data analysis and reporting
• Knowledge of SEO and digital marketing concepts
• Familiarity with multiple platforms (e.g. AdWords, Facebook, Yahoo) is preferred
• Essentially looking for someone with a skillset on both Google Ads / Facebook Ads / Analytics who can assist the team with client deliverables etc.
• Good communication skills
• Has attention to detail
• BSc/BA in Marketing, Digital Media, or a related field
• Has worked with or supported an agency before.
• Preferably male (just preferred; not an absolute requirement)

At Assistantly, we're dedicated to empowering businesses with global talent and creating strong partnerships between clients and our talented unicorns. We believe in transparency, kindness, and fostering an environment where everyone can achieve their full potential.

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