Rentokil Initial

Rentokil Initial is an international business services company employing 57, 700 colleagues across 90 countries.

We strive to protect people and enhance lives, for example by controlling pests, and improving hygiene. We are experts in the fields we operate in, investing in training, science, innovation and technology. Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues. We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

Awards

Rentokil InitiaI Philippines is officially ranked in the top three most engaged places to work in the Philippines, as part of the annual Korn Ferry Employee Engagement Awards 2018.

Philippine Best Employer Brand Awards 2019.

Find out more on careers.rentokil-initial.com

Your day-to-day responsibilities will include:

Service Efficiency

• Monitor and update the implementation of Fixed Service scheduling for both PC & IH
• Monitor and ensure the timely submission of copies of service card, service report or other service documents as required for invoice attachment
• Maintain good communication and coordination with Service team, Sales team, Credit and Collection, Operation Excellence and Finance team

Administration and Policy Directive

• Ensure all required reports and returns are prepared accurately, submitted on time and in line with the business requirements
• Monitor and ensure all required documents like Service Agreements/Job Acceptance, SRS, IDAR, Credit checklist, client info sheet, etc. are available and complete for New Business and Jobs Sales prior to any service being carried out by technicians
• Responsible for the monthly generation of Credit Notes (CN) as a result of incomplete or non service to customers with validated attachments of Service Card, SRS and Invoice. Generated CN must be verified by the Service Manager and forwarded to Opex team in Manila Office before every month end cut off
• Responsible for managing the branch’s Petty Cash Fund. Ensure proper controls and approval matrix implemented
• Partner with branch collector in AR monitoring and follow up of collections from customer

Risk Management

• Assist Management in the prevention, detection and investigation of fraud
• Raise the level of fraud awareness in daily business function and obtain management's support in addressing key issues identified
• Advise immediate superiors of any changes in the Branch which may significantly affect Company’s business, or result in litigation either with customers or within the business
  

Do you have what it takes? If you want to be considered for this role you will need:

• College Graduate of any related course
• Preferably with 1 year related experience
• Fast Learner and can work with minimum supervision.
• Good communication and negotiation skills
• Good in Computer (e.g., Microsoft Offices) and data analysis
• Willing to be trained for career growth
• Male and/or Female are welcome to apply

Are you interested? Here's what you can expect when you join us.

Benefits From Start Date

• HMO (Health Insurance)
• Group Personal Accident Insurance
• Group Term Life Insurance
• Paid Non working holidays
• 13th Month Pay

Benefits after 6 months of continuous work and pass the performance evaluation;

• Annual pay increase
• Vacation Leave
• Sick Leave (with cash conversion)
• Birthday Leave
• Paternity/Maternity Leave
• Matrimonial Leave
• Bereavement Leave
• Other perks

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today!

The Marketing Assistant for Events will be the one to handle all internal and external events of JC Premiere -- pre event planning, conceptualization to coordination, event execution and post event activities in order to help attain the over-all goal of the department.

✅Candidate must possess at least a Bachelor’s / College Degree in Marketing, Advertising and/or Communications, Business, or its equivalent.

✅Proficient in Microsoft Office (Word, Excel, PowerPoint).

✅Excellent interpersonal and communication skills both oral and written, including the ability to prepare reports, proposals and procedures.

✅Good in budget management.

✅Good stress and time management.

✅Tactful and discrete when dealing with people and confidential information.

✅Ability to multitask.

✅Ability to work with various departments and foster teamwork.

✅Ability to work independently with minimal supervision.

✅Fresh Graduate or At least one (1) year experience in marketing, handling events.

Our company offers the following benefits to our employees:

• Sss
• Pag ibig
• Philhealth
• 13th Month pay
• Holidays
• Leave benefits
• Communication allowance
• Rice Subsidy
• Birthday Treats
• Snacks
• 20% Employee Discount on selected products of the company

Hi! We’re Smartsourcing, looking for a Commercial Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

ABOUT US

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

HEADLINE

Do you thrive under pressure and find satisfaction in tackling a multitude of tasks with finesse?

We're seeking a brilliant ADMINISTRATIVE ASSISTANT to join our dynamic team and become the maestro of the organization. You'll wear many hats, from scheduling meetings and crafting polished documents to providing exceptional customer service and keeping our team on track.

If you're a detail-oriented multitasker with a passion for making things run smoothly, and a can-do attitude that never falters, then we want you! Join us and be the mastermind behind our team's success. Let's harmonize efficiency and create something truly remarkable together.

What's in it for you? 

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.
• Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.
• Grow and develop your career with us through our technical and professional development programs.
• Competitive Salary Package (between 20K – 25K) + generous benefits + personalized learning and development.

This role has been specifically designed to align with the aspirations and talents like you. 

This is a full-time, office-based role in Cebu City. To start in January 2024.

Join us and connect and collaborate with the best minds, building a community of successful companies. 

ABOUT THE ROLE

We are looking for an enthusiastic and eager-to-learn Administrative Assistant to work with our client based in Melbourne, Australia with a business in a modeling agency for kids. You will be responsible for admin-related tasks including interviewing or recruiting kids and some special projects (as required). They are a growing team in Cebu and will work directly with the owner of the business and support colleagues in the office.

RESPONSIBILITIES

• Managing calendars, making appointments, and prioritizing follow-up calls with clients.
• Communicate and coordinate with internal teams and external clients.
• Handles client calls, responding to emails.
• Interviewing kids and working with parents.
• Assisting in social media tasks and online marketing.
• Other ad-hoc tasks (as required).

• Bachelor's Degree in Business Management, or related experience.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Charismatic and loves working with kids.

BSA SOLUTIONS INC. OFFERS:

• Clear career progression and leadership opportunities based on merits.
• Amazing, close-knit, and collaborative team.
• A comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
• A comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance.
• Regular progress checks and continuous coaching and mentoring to help you map out your development plan.
• A broad selection of exciting and engaging social events to embrace as a vibrant BSA Community.
• Psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
• Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, origin, or any of the characteristics protected by applicable law.

Hi! We’re Smartsourcing, looking for an Executive Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

ABOUT US 

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalized service and our in-depth knowledge of the markets we serve. 

HEADLINE 

Are you a detail-oriented professional who is organised, resourceful, and excels at multitasking? Do you have experience in sales? If so, we have an exciting opportunity for you to join our valued client, a furnishing and interior decoration company based in New South Wales, Australia. 

We are seeking an EXECUTIVE ASSISTANT to give high-level administrative support to our senior executives. 

This is a full-time role, Monday to Friday, Dayshift. 

This is an office-based position in central Cebu City. 

The expected start date is February 2024. 

ABOUT THE ROLE 

As the Executive Assistant, you will be responsible for a variety of administrative tasks to support the Managing Director and the company’s senior-level managers. You should have excellent organisational skills, strong communication abilities, and experience with productivity tools and software. To be successful in this role, you should be well-organized, have great time management skills and be able to work independently. 

RESPONSIBILITIES 

Calendar and Inbox Management 

• Efficiently manage and maintain the executive's calendar, ensuring effective scheduling of appointments, meetings, and events. 
• Handle email correspondence promptly and professionally, prioritising important messages and responding on behalf of the executive when necessary. 

Outreach 

• Conduct targeted outreach via email, phone, or other channels to generate leads and build relationships with potential customers. 
• Create and maintain a database of prospects and leads for future follow-ups. 

Deal Closing 

• Collaborate closely with the sales team to help nurture leads, qualify prospects, and provide necessary information to support deal-closing efforts. 
• Assist in preparing sales proposals, presentations, and contracts. 

Scheduling and Booking 

• Coordinate and manage the executive's travel arrangements, including flights, accommodation, and transportation, as needed. 
• Schedule and book meetings, appointments, and calls, ensuring efficient use of the executive's time. 

Organise Contacts 

• Maintain an organised and up-to-date contact management system, ensuring accurate records of customer interactions, preferences, and relevant details. 
• Ensure prompt follow-up on sales leads and inquiries. 

Data Relationship Building 

• Support the development and maintenance of strong relationships with customers, partners, and other stakeholders by providing excellent communication and assistance. 
• Assist in managing CRM software, updating records, and generating reports to aid in business development efforts. 

Conduct Surveys 

• Conduct customer satisfaction surveys to gather feedback and insights, helping to identify areas for improvement and promote customer loyalty. 
• Compile survey results and present findings to the executive team. 

Performance Planning 

• Collaborate with the executive to set performance goals and targets, track progress, and provide regular updates. 

• Assist in analysing sales data and metrics to identify trends and opportunities for improvement

QUALIFICATIONS AND REQUIREMENTS 

• Bachelor's degree in Business Management or similar. 
• At least 3 years of relevant experience in an Executive Assistant role. 
• Proficiency in calendar and email management tools. 
• Proficiency in using HubSpot and contact management systems. 
• Experience in sales support or business development is a plus. 
• Tech-savviness and proficiency in using productivity tools and software. 
• Strong attention to detail and exceptional analytical and problem-solving abilities. 

• Excellent organisational skills with the ability to prioritize tasks, work on multiple assignments, and manage time effectively. 
• Ability to work independently and as part of a team. 
• Excellent verbal and written English and interpersonal skills to interact with clients and team members effectively.  
• High level of integrity and professionalism. 

WHY YOU SHOULD JOIN US 

BSA Solutions, Inc. emphasizes in: 

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law. 
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs. 
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success. 
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness. 
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities. 
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life. 
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development. 
• Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present. 
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness. 

TecSurge is a leading global provider of engineering services and solutions for the process industry. We specialize in digital transformation solutions, helping our clients optimize their engineering data, increase productivity, and streamline their workflows. We are currently seeking a talented Finance Assistant to join our team.

As a Finance Assistant, you will play a vital role in supporting our finance department. Your main responsibilities will include assisting with financial transactions, reconciliations, and reporting. You will also be responsible for maintaining accurate records and ensuring compliance with all financial regulations.

This position requires a strong attention to detail, excellent analytical skills, and the ability to work independently. The ideal candidate will have a solid understanding of financial concepts and principles, as well as experience using financial software.

Responsibilities

• Assisting with the preparation of financial reports and budgets
• Conducting audits to ensure financial accuracy and compliance
• Processing and reconciling financial transactions
• Managing accounts payable and accounts receivable
• Monitoring financial data and identifying trends or areas for improvement
• Supporting the finance team in financial analysis and forecasting
• Assisting with the preparation of tax returns and regulatory filings

• Bachelor's degree in finance, accounting, or a related field
• 2+ years of experience in finance or accounting
• Proficiency in Microsoft Excel and financial software
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Knowledge of financial regulations and compliance
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

• Training & Development
• Performance Bonus

Octal Philippines Inc. is a reputable IT Solutions company seeking a highly motivated and experienced individual to join our partner team as a Senior HR Assistant. As a Senior HR Assistant, you will play a critical role in supporting HR department in various administrative and operational functions. This is a fantastic opportunity for someone looking to advance their career in HR within the dynamic and growing IT industry.

Responsibilities

• Training & Development - facilitates TNS/TNA, training plan and calendar, sourcing of providers, implementation and evaluation/feedback; conducts onboarding orientation and other HR related orientations
• Employee Relations - spearheads company events/CSR activities, exit interview/off boarding, newsletter, company policy updates, etc.
• Attends to inquiries of employees in coordination with the HR Team
• Recruitment - sourcing, initial screening, testing, interview; participates in school fairs/organizes job fair
• Prepares regular reports/presentations/posters or flyers
• Support in the implementation and administration of employee benefit programs.
• Prepare HR-related reports and documents, such as employee contracts, policies, and procedures.
• Performs other HR & Admin tasks/responsibilities.

• Bachelor's degree in Psychology, Human Resources Management or Behavioral Sciences
• At least 3 to 5 years work experience as a generalist focusing on Recruitment, Training & Development and Employee Relations
• Knowledgeable in MS Computer applications
• Good communication skills, oral and written
• Background in Psychological testing, an advantage
• Ability to handle multiple functions and tasks while managing work time efficiently
• Positive energy, articulate, and has a friendly personality
• Ability to uphold confidentiality or sensitive information

• Allowances
• Insurance, Health & Wellness
• Hospitalization Insurance Travel Insurance
• Accident Insurance.

Hi! We’re Smartsourcing, looking for a Procurement Admin Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

ABOUT US

BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalised service and our in-depth knowledge of the markets we serve.

HEADLINE

Are you detail-oriented with a passion for European custom-designed and fine furniture? Do you have experience in managing shipments and inventory? If so, we have an exciting opportunity for you to join our valued client, a furniture retailer with showrooms in Sydney and Melbourne, Australia.

We are seeking an ADMINISTRATIVE ASSISTANT to ensure timely delivery, maintain precise records on shipments, and assist the Finance team in relation to suppliers and shipments.

This is a full-time role, Monday to Friday, Dayshift.

This is an office-based position in central Cebu City.

The expected start date is February 2024.

ABOUT THE ROLE

We are seeking an ADMINISTRATIVE ASSISTANTto join a close-knit team in Australia. Your role will involve managing communication with suppliers and freight forwarders, ensuring the purchase order's accuracy and completeness, and overseeing the shipment process. Your great work will contribute to minimising delays, reducing costs, and improving overall efficiency, which can contribute to the success and profitability of the business.

 RESPONSIBILITIES

·        Respond to emails received from suppliers and freight forwarders and promptly reply to any inquiries or requests they may have.

·        Ensure that all purchase orders have been confirmed by the team, the information is complete, and the data is entered into the system.

·        Coordinate and manage the shipment process for furniture orders, both domestically and internationally.

·        Collaborate with suppliers, freight forwarders, and logistics partners to ensure timely transportation of goods.

·        Prepare and organise shipping documentation, including customs paperwork for international shipments, in compliance with regulations.

·        Track and monitor shipment progress, regularly updating internal teams and customers.

·        Proactively address any shipment-related issues, such as delays or discrepancies, in a timely and effective manner.

·        Work closely with the production team to ensure accurate packing and preparation of orders for shipment.

·        Maintain accurate shipment records and update relevant systems and databases.

·        Monitor transportation costs and identify opportunities for cost optimisation while maintaining quality and timeliness.

·        Assist the finance team in managing accounts receivables, payables, and reconciliations.

·        Stay up-to-date with industry regulations, best practices, and emerging trends in shipping and logistics.

·        Bachelor’s degree in Business Administration or similar.

·        At least three (3) years in a similar role, preferably with an Australian small to mid-size company.

·        Knowledge of the furniture industry is an advantage.

·        Proficiency in Microsoft Office 365, particularly MS Excel, is a must.

·        Strong attention to detail and exceptional analytical and problem-solving abilities.

·        Excellent organisational skills with the ability to prioritise tasks, work on multiple assignments, and manage time effectively.

·        Ability to work independently and collaboratively as part of a team in a fast-paced, complex process-driven industry environment.

·        Strong sense of accountability and reliability to produce quality output in line with internal processes.

·        Excellent verbal and written English and interpersonal skills to interact with team members effectively.

·        High level of discretion and professionalism when handling sensitive financial information.

BSA Solutions, Inc. emphasizes in:

·        Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.

·        Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.

·        Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.

·        Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.

·        Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.

·        Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.

·        Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.

·        Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present,

·        Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.

Hi! We’re Smartsourcing, and we’re looking for a Junior Admin Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew