• Passenger Operations Financials
• Monthly Financial Analysis on PAX
• Forecasting and Monthly discussion with Ops on financial results
• Works with transport Ops and marketing on weekly targets
• Adhoc Analysis
• Process Improvements
• Budget

• Bachelors’ degree in Financial Management or any related course
• 4 years of solid experience in the same position
• In depth knowledge in Budget Control, Forecasting, Variant Analysis

• Excellent analytical skills
• Expertise in MS Excel (creating spreadsheets and using advanced formulas)
• Proven work experience as a Financial Planning and Analysis or similar role
• Demonstrable strategic thinking skills
• Confidentiality in handling sensitive financial information
• Ability to present financial data using detailed reports and charts

Why join Angkas?

• Freedom of work
• Work life balance
• Free meal and use of gym
• Opportunities for promotion
• Competitive salary
• Pay raise
• Start-up environment
• Multi-cultural and Agile work environment
• Diversified use of technology

Position : Operations and Admin Assistant

Working Hours : 40 hrs/week, M-F, 8am-4pm EST(9pm-5am PHT)

Holidays : PH Regular Holidays

Salary Range : USD 900-1500 per month

About the Company

● Freedom & Responsibility - Our culture, summed up in two words.

● Small team, big results - <10 people, >$10m USD annual revenue. Everybody here is crucial and we want

to hire the absolute best people we can find.

● It never gets easier - we just get stronger - We focus on being relentlessly better, bit by bit, every day.

● We don’t know where we’re going, but we know exactly how to get there - We evaluate your decisions based on data and context you consider, not outcomes subject to exogenous factors. Getting the “right” outcome with a wrong approach is very risky.

● Better done than perfect - 80% done is almost always good enough to start.

● Room to be you - You’re here for a job - that’s okay! Our jobs aren’t the most important thing in our lives. What’s most important to you?

About you

● (More) Math and data, please - Appetite and aptitude for numbers and spreadsheets is essential. INDEXMATCH/VLOOKUP at a minimum.

● How can I make this better? - Nobody here is perfect, and nobody knows every right answer. We need you to speak up and share what you see!

● I like chewing on hard problems - Put your initiative and critical thinking skills to work first identifying, and then tackling projects that have no “correct” answer.

● College graduate with technical background - STEM degree or equivalent work experience required. If you’re scared of

computers and numbers, how’d you get this far into the posting?

● Corporate life? No thanks - We welcome both corporate refugees, and those who never saw a fit there in the first place.

Main Responsibilities

● Monitor, report, and act on company metrics (e.g. revenue, turnover, returns, shrinkage, business health, and more)

● Identify and head off problems before they multiply (e.g. customers are returning product Y 5x more than expected - what’s going on and what do we need to do about it?)

● Create, manage, and optimize pricing, photos, text, and advertising approach & budget to ensure appropriate inventory turnover.

● Pitching in whenever and wherever needed, as necessary

HIRING TIMEFRAME

We aim to have the position filled before or during March 2024.

Tools to use

● Google Workspace

● Office 365

● 15 days PTO + PH Holidays Fully remote work environment + technology budget to improve remote setup

● Opportunity for performance bonuses and merit raises We will train you!

● No immediate experience required, but you must be an exceptionally fast learner

● Starting Salary: $1200+ USD/month, paid bi-weekly

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Executive Assistant

Client Name: TBD

Company's Website: TBD

Working Hours: Full-time, Mondays to Fridays, 8 AM - 5 PM Central Standard Time 

Salary Range: $800-$1,500/month

About the Company 

The company is a full-service sign company capable of producing and installing any type of sign, including billboards.

About the role

Someone who is dependable, reliable, and punctual. Someone who has a high degree of integrity and is overall trustworthy.

Duties and responsibilities: 

• Works closely with Company President and other administrative staff 
• Inputs and updates information in spreadsheets for reporting purposes
• Coordinates and schedules travel, meetings, and appointments
• Manages inbox and calendar for President, as needed
• Respond to and resolve admin or office-related questions, as needed
• Prepares meeting agendas, records minutes, and documents action items
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Works with sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations
• Work closely with other senior management across multiple departments, handling various tasks to streamline their work and communications. Will provide personalized assistance, ensuring smooth operations and effective communication
• Reconciles and reviews expense reports and invoices as needed
• Runs reports; maintains customer or vendor contact lists
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
• Assist with event planning and coordination
• May be asked to cross-train into other roles to assist with additional depth within the company. 

•  At least 2 years of experience working as an Executive Assistant or in a similar position
• Proficiency in Google Workspace and/or Microsoft Suite Apps is a must
• Excellent verbal and written communication skills.
• Ability to meet deadlines.
• Excellent decision-making abilities.
• Proactive, excellent problem-solving skills, and detail-oriented with a high level of accuracy
• Excellent Time management skills, can multitask and has the flexibility
• Ability to handle confidential information.
• Outstanding ability to work independently as well as part of a team.
• Excellent organizational and interpersonal skills.
• Experience with submitting sales tax reports and reviewing sales receipts for proper sales tax application

The data analyst is responsible for collection, organization, interpretation, analysis, scrubbing, documentation and dissemination of complex data sets. The candidate will provide analysis, will process and normalize the data to ensure data integrity and will create queries, views and reports. The candidate will review, input reinsurance submission data, set up the Property pricing models, create a comparison to the expiring contract wording, and document files in the directory after business is bound. Communication with the underwriters is essential. 

Salary: P60,000 to P70,000 (Monthly Package)

Schedule: Monday – Friday (10:00 AM - 7:00 PM ACDT)

What are we looking for?

Skills Required:

• Minimum 3 years of experience in a similar role, with a focus on bookkeeping and financial administration.
• MS Office proficient (particularly XLSX)
• Accounting at general ledger level

Nice to Have:

• Knowledge of Australian BAS reporting and payroll.
• Familiarity with Profit & Loss / Balance Sheet Reporting.

What will you do?

• Financial Transactions: Accounts payable & receivable
• Payroll: Assist with payroll, superannuation runs, and monthly payment schedules.
• Reconciliation: Ensure accuracy in reconciling statements and accounts, including bank statements, credit cards, and inter-company transactions.
• Administration Support: Assist with routine and ad-hoc procedural tasks, document imaging, and administration as needed.
• Reports: Consolidate, generate and distribute monthly reports.
• Maintain/create procedural documentation.

Join the awesome team and enjoy these benefits & perks:

• Home-based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a proud Australian Transport Management Software Company specializing in the Logistics Sector. They have been in the industry for 30 years and they provide innovative technologies spanning local and national freight, warehousing, taxi truck, distribution, courier and line haul operations that together deliver the powerful Transport Management System.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

DISCLAIMER: We are actively seeking candidates to join our talent pool through this job posting. Your qualifications will be evaluated for both current and future job opportunities. If your skills and experience match a role and an opening becomes available, our recruitment team will contact you promptly. It's important to note that this does not guarantee immediate placement or contact. We are only considering applications from Philippine citizens currently residing in the Philippines.

Salary: Negotiable

Responsibilities:

• Serve as the primary liaison for existing and potential residents, addressing inquiries and providing assistance in a virtual capacity.
• Offer virtual support across various tasks such as handling maintenance requests, facilitating lease signings, scheduling property viewings, conveying pricing information, and ensuring timely follow-ups on appointments and events.
• Conduct follow-ups with residents regarding delinquent accounts to ensure prompt resolution.
• Facilitate the completion of paperwork including leases, lease amendments, contracts, and lease renewals, maintaining accuracy and compliance.
• Disseminate important announcements and notices to residents through multiple communication channels, ensuring effective outreach.
• Provide administrative support to the operations manager, assisting in resident and vendor management, as well as handling internal tasks.
• Oversee general office management duties including ordering office supplies, managing maintenance requests, and coordinating courier services.
• Manage monthly asset management fees for all assets/entities, maintaining meticulous records and ensuring accuracy.
• Prepare monthly expense reports for executives and employees, organizing receipts, and uploading data as necessary.
• Coordinate with legal counsel for annual shareholder/partnership resolutions and filings, ensuring compliance with regulatory requirements.
• Conduct market research to gather relevant insights and inform decision-making processes.
• Maintain and update contact lists to facilitate efficient communication and relationship management.
• Assist with calendar management and appointment scheduling as required, ensuring timely organization and coordination.
• Prepare task lists and reminders for team members, following up as necessary to ensure completion.
• Aid residents in processing rent payments, providing guidance and assistance as needed to ensure timely and accurate transactions.

• Proficiency in virtual communication tools and platforms such as email, video conferencing, and chat applications.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a virtual environment.
• Attention to detail and accuracy in paperwork and data management to ensure compliance and efficiency.
• Familiarity with real estate regulations and leasing processes to facilitate smooth transactions and interactions with residents.
• Excellent communication skills, both written and verbal, to effectively convey information and address resident inquiries.
• Ability to work independently and collaboratively within a virtual team environment, demonstrating initiative and reliability.
• Experience with financial management tasks such as expense reporting and fee management is desirable.
• Knowledge of market research methodologies and tools to gather and analyze relevant data effectively.
• Proactive approach to problem-solving and follow-up, ensuring timely resolution of issues and tasks.

• Work from home

Position : Executive Assistant

Working Hours  : overlap with UK and UAE, they can finish afternoon UK time. Assume something like 8am to 5pm UAE time (4am to 1pm UK time)

Salary range : 1000 to 1200 USD 

ABOUT THE ROLE:

This role is diverse, as it will cover responsibility across multiple companies and people. 

About 50 - 60% of time will be spent directly supporting the Managing Director (MD) and his companies, with the remaining time supporting the team at one specific company in Dubai.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Build a database of SOP's for the exec and companies, particularly around repeatable tasks.
• Managing various email inboxes and responding on behalf of the MD (where appropriate).
• Attending meetings, taking meeting notes, producing minutes of meetings, following up specific actions and preparing future agendas (most meetings are remote via Google Meets).
• Helping manage exec. calendars and ensuring MD has any relevant research/information before critical meetings/calls.
• Compiling operational documentation to support projects eg. Export Shipping Documentation, Delivery Notices etc. (most of these have templates which can be followed)
• Following up overdue payments from customers
• Managing certain payments on behalf of the MD (eg. tax departments, company bills, personal expenses etc)
• Keeping software subscriptions up to date.
• Supporting teams with monthly reporting (collecting information)
• Arranging gifts for clients post-project completion

SECONDARY TASKS/REQUIREMENTS

These are not essential, however any of these skills/experience would improve a candidate's odds of success in the role/interview.

• Marketing experience (eg. SEO, Adwords, Copywriting, Canva design etc)
• Automation experience (eg. Building Zaps to improve software workflows)
• Bookkeeping experience (we use XERO)
• Sales Lead Generation - identifying prospects, sending cold emails and quotes, following up etc.
• Customer Support - Managing customer enquiries, managing returns/refunds, building SOP's around typical questions etc.

Tools/Requirements

Experience using the following tools is important

• Strong EA experience, with the skill and initiative to show us other areas where the candidate can support us, rather than just following instructions. We need this candidate to be self-motivated, taking as much of the minor tasks away from the MD to free up his time.
• Ability/Desire to lead. This candidate may end up moving into a "Chief of Staff" role within 12 months, managing other remote support personnel.
• We run on Google Workspace - so Gmail, Google Sheets, Google Docs etc.
• Experience with Notion - eg. building databases from scratch with a knowledge of connected databases and filters. We will use Notion to build our process database, company information etc.
• Screen Recording using Loom
• Any experience with web-building tools would be helpful (eg. Shopify and Webflow)

Position: Administrative Assistant

Working Schedule: Monday to Friday 9 am to 6 pm, CST

Salary Range: 800 to 1200 USD

About the Job:

We are looking for a detail-oriented and resourceful Administrative Assistant to join our team. The ideal candidate will be responsible for performing various administrative tasks and providing support to our clients to ensure smooth operations.

Responsibilities:

• Answering phones, dental insurance verification, chart auditing, and billing
• Support reception and assistance to the owner with various administrative tasks
• Managing and organizing schedules, appointments, and meetings
• Managing and updating databases and files
• Handling correspondence, emails, and other forms of communication
• Assisting with basic bookkeeping tasks
• Providing excellent customer service and support to clients

Requirements:

• Excellent communication skills (verbal and written)
• More than 1+ years of experience in customer service or a similar role
• Good understanding and demonstrated use of Google Suite and Tech Savvy
• background in the dentist industry (admin assistant) preferred but not required

• TBD

LOOKING FOR FILIPINOS AND PHILIPPINE-BASED CANDIDATES

Position: Executive Assistant

Work Hours: 8:30 am - 6:00 pm AEST (Au time)| 5:30 am - 3:00 pm Phil. time

Pay Range: $800 - $1000 monthly

• Travel management and coordination
• Scheduling & calendar management
• Monitoring and managing inbox and emails in real-time
• Taking care of all of the professional and personal administrative tasks and appointment
• Recording meeting minutes
• Assisting with miscellaneous special projects or duties as needed
• Planning and executing meetings
• Event planning
• Preparing and reviewing documents
• Handling confidential information
• Producing reports, presentations, and spreadsheets
• Organizing and analyzing data
• Basic research
• Social media postings
• Office management tasks
• Basic Accounting/Bookkeeping
• Basic project management
• Market research on Potential clients
• Liaison and project manager content creator team (video editing) 
• Creating PowerPoint slides/presentations

• Proficient in Microsoft Tools and Google Suite
• Has excellent communication skills
• Has great attention to detail
• Organizational Skills
• Ability to meet deadlines
• Requires minimal supervision

ABOUT US

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

HEADLINE

Do you thrive under pressure and find satisfaction in tackling a multitude of tasks with finesse?

We're seeking a brilliant ADMINISTRATIVE ASSISTANT to join our dynamic team and become the maestro of the organization. You'll wear many hats, from scheduling meetings and crafting polished documents to providing exceptional customer service and keeping our team on track.

If you're a detail-oriented multitasker with a passion for making things run smoothly, and a can-do attitude that never falters, then we want you! Join us and be the mastermind behind our team's success. Let's harmonize efficiency and create something truly remarkable together.

What's in it for you? 

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.
• Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.
• Grow and develop your career with us through our technical and professional development programs.
• Competitive Salary Package (between 20K – 25K) + generous benefits + personalized learning and development.

This role has been specifically designed to align with the aspirations and talents like you. 

This is a full-time, office-based role in Cebu City. To start in January 2024.

Join us and connect and collaborate with the best minds, building a community of successful companies. 

ABOUT THE ROLE

We are looking for an enthusiastic and eager-to-learn Administrative Assistant to work with our client based in Melbourne, Australia with a business in a modeling agency for kids. You will be responsible for admin-related tasks including interviewing or recruiting kids and some special projects (as required). They are a growing team in Cebu and will work directly with the owner of the business and support colleagues in the office.

RESPONSIBILITIES

• Managing calendars, making appointments, and prioritizing follow-up calls with clients.
• Communicate and coordinate with internal teams and external clients.
• Handles client calls, responding to emails.
• Interviewing kids and working with parents.
• Assisting in social media tasks and online marketing.
• Other ad-hoc tasks (as required).

• Bachelor's Degree in Business Management, or related experience.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Charismatic and loves working with kids.

BSA SOLUTIONS INC. OFFERS:

• Clear career progression and leadership opportunities based on merits.
• Amazing, close-knit, and collaborative team.
• A comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
• A comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance.
• Regular progress checks and continuous coaching and mentoring to help you map out your development plan.
• A broad selection of exciting and engaging social events to embrace as a vibrant BSA Community.
• Psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
• Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, origin, or any of the characteristics protected by applicable law.

Position: Virtual Assistant

Working Hours: Monday - Friday; 1PM - 9PM EST

Salary Range: USD 900 - USD 1,500/month

Main Responsibilities:

• Perform administrative tasks, including email management, appointment scheduling, social media engagement and a consultative sales approach for our clients.
• Handle communication tasks such as answering phone calls, responding to emails, drafting correspondence, and maintaining effective communication between our team and clients.
• Manage social media platforms, including creating and scheduling posts, responding to comments and messages, and engaging with our community.
• Conduct data entry by inputting and updating information in our company software, databases, and other systems.
• Deliver excellent customer service by promptly addressing customer inquiries and providing support via phone, text, and email.
• Utilize Lightroom and Photoshop for editing purposes. Ensuring quality control of photos,
• videos, 3D tours, and preparing videos and reels for distribution on platforms such as YouTube.

Qualifications:

● At least 1 year of experience as a Virtual Assistant.

● Good communication skills and has a quiet working environment.

● Ability to take ownership of projects where you are in control of getting things done and

making things better than they were.

● Ability to learn quickly and take action, someone who loves having an empty inbox.

● Has a growth mindset and want to grow with the team and company

● Positive and friendly

#1 PH Workforce Delivering to the US.

Bizforce and our medical billing division, MedCore Solutions, is currently seeking a skilled and compassionate WFH US Medical Assistant to join our team. As a Medical Assistant, you will play a critical role in providing quality healthcare services to patients. This is a permanent work from home position that offers flexibility and the opportunity to work with a dynamic team of healthcare professionals.

Who We Are

MedCore Solutions (MCS) is a single source solution for healthcare administration. MCS is an industry leader for medical billing, credentialing, scribing, insurance verification, compliance and virtual staffing.

We offer an expansive suite of administrative products and trainings to keep your practice and its employees safe and up to date with compliance and to avoid fines and litigation. Our online compliance center is quick and easy to use, and provides you with an extensive library of training courses, covering OSHA, HIPAA, Human Resources, Health Plan Management, Patient Safety and Regulations, Infection Control, and much more.

Responsibilities

• Assist healthcare providers in patient examinations and procedures
• Interview patients and document basic medical history
• Obtain and record vital signs and medical history of patients
• Prepare examination rooms and ensure cleanliness and organization
• Administer medications and injections as directed by healthcare providers
• Coordinate patient referrals and follow-up care
• Update and maintain electronic medical records
• Provide patient education and support
• Collaborate with the healthcare team to ensure quality patient care
• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, take messages, and respond to inquiries
• Perform clerical tasks such as filing, transcribing, and faxing
• Coordinate and schedule appointments, meetings, and travel arrangements
• Maintain an organized filing system for both electronic and paper documents
• Assist in the preparation of reports, presentations, and correspondence
• Assist with project coordination by tracking progress and deadlines

Other Details:

Schedule: Mondays - Fridays 8 hr/day; 40 hr/week; Weekend days off

Timezone: CST

• At least 2 years of experience as a Medical Assistant or a Medical Secretary in a virtual healthcare setting
• Organize and schedule appointments
• Update and file medical records and insurance reports
• Proficient in using electronic medical record systems
• Knowledge of medical terminology and procedures
• Excellent communication and interpersonal skills
• Strong attention to detail and organizational skills
• Experience with calendar management and scheduling software is a plus
• Can start immediately or in 2 weeks
• Knowledge of Personal Injury and Radiology a plus

System Requirements

• Own Desktop/Laptop
• Computer Processor: Intel I3/AMD Ryzen 3/MAC Intel I5

• RAM: At least 4GB of RAM (8GB is recommended) with sufficient hard disk space available
• Internet Connectivity: At least 20-25 Mbps and up wired Internet Connection
• Back-up Connections & Power Supply: USB sticks, hotspots, signal-based & wireless connections only for back-up
• Peripherals: Headset with noise-canceling feature

Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.

• Permanent Work From home
• Permanent Weekends Off
• Great Company Culture and No Micromanagement
• Continued Education
• Specialized Training

Job Title

Job Description Summary

Job Description

The Assistant Project Manager's key role include the following:

• Work with project team and create a detailed work plan which identifies and sequences the activities and resources needed to successfully complete the project
• Prepare Project Schedule, Project Execution Plan
• Procurement management, including coordination for various trades including preparation of Request for Proposals, Review of Bids, Recommendation, Contracts Review and Awarding of Successful Bidders
• Execute the project according to the project plan
• Develop records to document project activities
• Set up files to ensure that all project information is appropriately documented and secure •    Monitor the progress of the project and make adjustment as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders on the progress of the project
• Ensure standards and requirements are met through conducting quality assurance tests •    Ensure that the project deliverables are on time, within budget and at the required level of quality
• Site Coordination, Monitoring, and Supervision- ensuring all works are done as per schedule and within the budget
• Monitor cash flow projections and report actual cash flow and variance
• Prepare reports and supporting documentation
• Analyze risks and opportunities.

QUALIFICATIONS:

• Bachelor’s Degree in Engineering (Civil, Mechanical, or Electrical) , Architecture or equivalent. 
• At least 3-5 year(s) of working experience in the related field, preferably with experience on Commercial Interior Fit Outs/Warehouse/Industrial projects
• Multi-discipline background and experience in Planning, Management, Technical & Contractual skills
• Strong team player with good interpersonal and time management skills
• Critical mind, able to make effective decisions quickly and strong problem-solving skills
• Excellent in both written and verbal communication
• Result driven mentality with strong ability to meet deadlines
• Growth mindset, doesn’t shy away from new challenges
• Good work ethics and able to perform well under pressure   
• Dynamic and comfortable to work in a fast-paced environment

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: Monday to Friday, 9:00 AM to 6:00 PM EST | 10:00 PM to 7:00 AM Philippine Standard Time

Holidays: Philippine holidays

Pay Range: $1,000-$1,400 per month (depending on qualifications and skills)

Job Responsibilities:

• Manage and maintain executive schedules
• Coordinate and schedule appointments, meetings, and travel arrangements
• Prepare and distribute documents, reports, and presentations
• Handle email correspondence and respond to inquiries in a timely and professional manner
• Manage and organize electronic files
• Assist with project management tasks as needed
• Assist with data entry
• Write detailed notes and meeting summaries
• Provide administrative support to other team members as required

• At least 1 year of experience as an executive assistant

• Fluency in English
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Ability to work in a fast-paced, unstructured environment, and is able to build processes over time
• Ability to work independently and take accountability
• Possesses high energy and a positive attitude
• Familiarity with the high-level business of venture capital is preferred

LOOKING FOR FILIPINO TALENTS RESIDING IN THE PHILIPPINES

Position: Advertising Operations Assistant

Work Schedule: TBC

Salary Range: $1,300 per month

About the Company:

Pillar4 is a portfolio of digital brands that connects consumers to the best products across the four pillars of health and wellness. We own and operate a portfolio of review sites across the health and wellness space and partner with leading direct-to-consumer brands and media companies to grow their businesses.

About the Role:

As the Advertising Operations Assistant, your role is central to driving the success of our advertising efforts. You will not only manage and oversee the advertising operations but also play a key role in creating compelling, high-performance ad copy that resonates with our audience and drives results for partners.

Responsibilities:

1. Ad Fulfillment Management: Work with brands to ensure their ad copy and creative is delivered on time and answer any questions on their portal.

2. Partner Engagement: Serve as the primary contact for advertising partners post sale, ensuring their needs are met and their campaigns are successfully executed across newsletter, YouTube, podcast, social media, and other channels as needed.

3. Timeline Management: Manage advertising timelines meticulously to ensure deadlines are met without compromising on quality.

4. Quality Assurance: Perform rigorous quality checks on all newsletter, podcast, YouTube, and social ads, ensuring they meet our high standards and effectively convey the intended message.

5. Performance Analysis: Monitor, analyze, and report on key performance indicators (KPIs) including Impressions, Click Through Rate (CTR), Conversion Rate (CVR), on a weekly basis.

6. Assist in Key Account Retention: Be actively listening for partners requests and responses and work directly with the sales team to pass along the information to identify new avenues for advertising and when partners are ready to re-sign contracts.

• At least 2 years of relevant experience in advertising operations or a related field
• Strong understanding of advertising platforms such as Google Ads and Facebook Ads
• Detail-oriented and able to manage multiple projects
• Strong written and verbal communication skills in English
• Experience in trafficking ads, particularly on social media, Youtube, and podcast
• Nice to have Sponsy and Beehiiv experience

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job title: Virtual Assistant

Salary range:  USD 800-1000/month

Schedule: can be flexible but with 4 hours overlapping  8-5PM Central Time

ABOUT THE COMPANY

The company is a woman-owned and operated marketing agency based in Bismarck. They partner with organizations across the midwest to create marketing solutions that are unique. Their passion stems from working alongside their clients to help them approach marketing in a way that resonates with their audience while supporting their business goals.

Responsibilities:

•  Managing and coordinating daily administrative tasks such as scheduling meetings, recording meeting notes, handling email correspondence, and organizing files.
• Coordinating and preparing documents, presentations, proposals, and reports.
•  Partnering with our team to execute basic marketing tasks (i.e. researching and outlining content for LinkedIn posts based on a content outline).
• Conducting research and providing support on various projects and initiatives.
• Assisting with data-entry, record-keeping, and maintaining databases and reports.
• Partnering to build policies, procedures, and templates to increase office efficiency and communication.
• Supporting team members with ad-hoc administrative tasks as needed.

• At least 1-2 years of experience as a Virtual Assistant.
• tools: Google Docs, Google Suite, some Project Management tool like Trello would be helpful but not required, Slack
•  Great with English (oral and written)
• Willing to accommodate at least 50% of the time they're working to be during 8-5PM Central Time so we can strongly collaborate.
• Motivated to take direction (i.e. find the best way to do ___) and come back to the table with ideas – not someone that needs a lot of hand-holding.
• they're the type of person that actively seeks ways to improve, offers to help when they see someone's struggling

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant

Schedule: Monday to Friday 7:30am-4:30pm PST (11:30pm-8:30am PHL)

Salary Range: 900 - 1500 USD/month plus performance bonus (to be assessed and approved by the client based on the candidate’s experience, knowledge, skills, and abilities)

Responsibilities:

• Efficiently manage and triage every email, ensuring timely responses and prioritization
• Coordinate travel arrangements and appointments for the executive
• Schedule and organize meetings, both internal and external
• Attend meetings alongside the executive and take detailed notes
• Maintain a CRM system of contacts, ensuring all information is up-to-date
• Handle administrative tasks and time-sensitive life errands
• Conduct basic bookkeeping and invoicing tasks
• Prepare contracts for clients and assist in document creation and presentations
• Develop lead magnets and create handouts for speaking engagements
• Manage posts and direct messaging on LinkedIn or other social media platforms
• Create and manage lead funnels, assisting with content creation, email marketing, and posting
• Perform basic graphic design tasks and assist with basic website editing and improvements
• Create landing pages and optimize them for conversions
• Clean up contact databases and CRM systems as needed
• Assist with data entry or research tasks as required
• Research vendors, gifts, or service providers as necessary
• Implement systemization strategies to reduce workloads where needed
• Familiarity and ability to work with tools such as Copper CRM, Meet Alfred, LinkedIn, ConvertKit, Wave accounting, eSignature, WordPress, and Contacts Plus

• Proficient English speaker with excellent verbal and written communication skills
• Minimum of 2 years of experience working remotely as a Virtual Assistant for a business owner or CEO based in the USA
• Strong proficiency in GSuite products (Gmail, Google Calendar, Drive, Docs, etc) and Microsoft 365 (Word, Excel, etc)
• Availability to work during US PST business hours

Position: Marketing Executive Assistant

Working Hours: US Central Time Zone

Salary Range:  USD 1,200 - USD 1,500/month

Job Summary:

As an Offshore Graphic Designer, you will be an integral part of our creative team, delivering high-quality visual content while working remotely. You will collaborate closely with our marketing and design teams to create compelling graphics that align with our brand identity and support our marketing efforts.

Tasks:

● Executive Support: Provide comprehensive support to the CEO, including schedule management, correspondence, and meeting preparations.

● Marketing and Sales Management & Development: Assist in executing marketing tactics, projects, and sales strategies as directed by the CEO.

● Administrative Management: Oversee administrative tasks, ensuring efficient operation of the executive office.

● Project Coordination: Coordinate and oversee projects as assigned by the CEO, ensuring timely completion.

● Marketing Software Mastery: Utilize various marketing software effectively to carry out marketing strategies.

Qualifications:

● At least 2 years of experience as an Executive Assistant.

● Prior marketing experience required.

● Proficiency in Marketing Software & Ads Platforms:

Hubspot, SquareSpace, Keap, CRM platforms, AdRoll, Meta Business Suite, Google Ads Manager, ChatGPT and Copy.ai, Canva, Adobe Creative Suite, Dropbox/Server, Google Workspace.

● Strong Organizational and Time Management Skills: Ability to manage multiple tasks efficiently.

● Solid Understanding of Lead Generation Techniques: Proficiency in both digital and traditional lead generation methods.

● Excellent Communication Skills: Ability to communicate effectively with various stakeholders.

● Background in Copywriting, Social Media Management, Videography, or Graphic Design: Experience and skills in these areas to support marketing efforts.

Hi! We’re Smartsourcing, looking for an Executive Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

** LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES ONLY **

Position : Virtual Assistant

Working Hours : 9AM-5PM, Monday-Friday EST

Salary Range : 800-1500 USD/month

Holiday : TBD

About the job:

We are seeking a dedicated and experienced Virtual Assistant to join our team. This person will help both Ben and Matias with some of the tasks that are repetitive and time-consuming:

Duties and Responsibilities:

• Be on calls with Ben or Matias if needed or with the internal team or clients
• Take meeting notes and able to write a summary of what we discussed
• Inform the right people about anything that needs to be done based on what we have discussed during the call
• Researching prospective companies we can work with, trying to set up a call with them
• Other research-related projects as well
• Other ad-hoc-related duties
• Doing leg work such as booking hotels, etc. only if needed
• Help with building a database of clients by researching and importing their data into the database
• Transaction and loan coordination
• Project management
• Data entry
• Any other tasks as assigned by the client.

• Being able to wrap up some calls
• Excel Proficiency (Vlookup)
• Slack for communications experience
• Google Suite and Microsoft Suite tools proficiency
• Monday.com experience
• Years of experience: not an entry-level; at least 2 years is fine
• A plus/ not a deal-breaker: Anyone who is experienced or has a background in the education industry is helpful (they're an EdTech company, a K-12 education)

I wanted to add a few more things that may help you narrow the search. On top of all that we discussed, we'd like to find someone that can:

Call car/health/phone/other utility companies about issues, or research, compare, and present new services for phone/internet/cleaning/traveling or any other business, semi-personal, and personal needs for Ben and I

Get receipts/invoices from hotels, travel, reservations, software we use, aggregate it, and collaborate with our bookkeeper to organize and download expenses that they need

Create expense/mileage trackers for SOLVED employees that may need to travel for work

I hope this helps and we are looking forward to hearing more!

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM - 6:00 PM AEST)

What are we looking for?

Skills Required:

• 1 year experience in managing personal injury claims
• 3 years' experience in administrative functions
• Understanding of Contract and Document
• Experience with Evidence Preparation and Summarization
• Experience in Scheduling and Calendar Management
• Experience using a Document Management Software
• Insurance and Compensation recovery experience

Nice to Have:

• Bachelor's degree in legal studies or a related field
• Insurance companies experience
• Law Firm Experience
• Financial Industry experience
• 2 years' experience in civil litigation in the Qld jurisdiction

What will you do?

• Gather, organize, and prepare evidence to support claims and legal proceedings.
• Prepare concise and clear summaries of evidence for legal and administrative purposes.
• Engage directly with clients aiding and maintaining high level of professionalism in all communications.
• Assist with the team in filing necessary court documents, communication with beneficiaries and managing probate process.
• Manage schedules, including court dates, client meetings and deadlines to ensure efficient time management and case progression.
• Administrative functions.

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a renowned Queensland firm with 70 years of experience, helps individuals, families, and small businesses achieve optimal legal outcomes. Their dedication to expertise, efficiency, and affordability maximizes client benefit, protection, and satisfaction. Specialized personnel swiftly tackle challenges across various practice areas, while unique systems ensure fast case progress and 24/7 online access for clients. The entire team embraces values like excellence, continuous learning, proactive approaches, exceeding expectations, and transparency.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Virtual Assistant (Full-time)

Salary: 800-1500 USD/month (depends on skills and years of experience)

Working Hours: EST Timezone

Responsibilities:

1. Restaurant Operations

• Provide exceptional customer service by promptly responding to customer inquiries via email, phone, and social media.
• Assist with restaurant reservations, ensuring accurate and timely bookings.
• Handle basic HR tasks such as scheduling staff shifts and addressing employee inquiries.
• Maintain a positive and professional rapport with customers, addressing concerns and providing relevant information.

2. Ferry Operations

• Manage customer service inquiries through the Ferry app and WhatsApp.
• Support customers with ferry bookings, schedule information, and address any travel-related queries.
• Handle basic accounting tasks, including tracking expenses and reconciling financial records.
• Oversee basic website and app backend management for Cayman Ferries, ensuring information is up-to-date and addressing technical issues promptly.
• Collaborate with the operations team to ensure smooth ferry services and address customer feedback.

• Strong communication skills and customer-centric approach.
• Organizational skills for managing reservations and schedules.
• Basic understanding of HR procedures and accounting principles.
• Familiarity with the ferry app, WhatsApp, and basic website/app backend management.
• Ability to multitask and thrive in a dynamic, fast-paced environment.

Preferred Qualifications:

• Previous experience in customer service, reservations, or a similar role.
• Basic knowledge of restaurant operations, ferry services, and website/app backend management.
• Proficiency in relevant software and tools for HR, accounting, and website/app management.

Schedule: US Time Zone

Location: Fully Remote (Manila, PH)

Salary: 1100 - 1300 USD/month

Are you a driven, detail-oriented individual who consistently strives for excellence in your work? A company specializing in church merchandise is in search of an exceptional Virtual Assistant to become a valuable part of their team, dedicated to delivering outstanding service to their customers and expanding their product reach.

As a Virtual Assistant, your primary responsibilities will include:

● Responding promptly and professionally to customer inquiries via email, chat, and phone.

● Assisting customers with order tracking, product inquiries, and general support.

● Fulfilling orders and ensuring accurate and timely processing.

● Resolving customer issues efficiently to maintain a high level of customer satisfaction.

● Preparing and optimizing product images for the online store to meet quality and sizing standards.

● Creating visually appealing graphics and banners for promotions and marketing campaigns.

● Maintaining a well-organized image database.

● Demonstrated experience in providing exceptional customer support and data entry tasks.

● Proficiency in relevant software and tools for customer support, image processing, and data entry.

● Exceptional communication skills, both written and verbal, with a high level of attention to detail.

● Ability to follow instructions accurately and complete repetitive tasks efficiently.

● Strong organizational skills and the ability to multitask effectively.

● Familiarity with e-commerce platforms and online tools for digital operations.

● Ability to work in the US time zone and maintain a productive home office setup.

If you're ready to bring your detail-oriented approach to our team and excel in a dynamic

virtual assistant role, we encourage you to apply. We look forward to reviewing your

application and potentially welcoming you as a key member of our team!

LOOKING FOR FILIPINO TALENTS RESIDING IN THE PHILIPPINES

Position                                           : Executive Assistant

Work Hours                                    : M-F 8:30 AM to 5:30 PM Central time

Pay Range                                       : $800 - $1500 per month

Are of Responsibility                    : Assist Directors in their Roles and Responsibilities; Data Management

Reports to                                       : Director

Company/Client Overview:

Our client in the US is an inclusive establishment that warmly welcomes Jews from all backgrounds and affiliations. The center embodies the belief in providing an open and accessible space for every individual, with the hope that its diverse programs act as welcoming gates for people to forge new connections, foster meaningful relationships, and find inspiration to contribute to the betterment of their communities.

Function: Provide high-level administrative support for directors to ensure they can efficiently accomplish key tasks and company initiatives. The Executive Assistant is responsible for managing the schedules and communications for directors. 

Duties include:

• Organizing email inboxes and working towards responding to all emails requiring a response — drafting emails when needed
• Managing calendars, setting up meetings and updating with workflow meetings and tasks
• Assisting directors with time management and task prioritization
• Collecting and keeping data current and organized in CRM

• Minimum of 2 years’ experience as an executive assistant
• High School degree
• PA diploma or certification is a plus

Skills requirement:

• Time management and ability to meet deadlines
• Verbal and written English communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Discretion and confidentiality

Other:

• Assist with research projects
• Assist with program planning and budgeting
• Oversee the performance of intern(s)
• Take minutes during meetings
• Format information for internal and external communication – memos, emails, presentations, reports

The company is is creating a better medical supply company to help patients and providers thrive.

What you will need to succeed in this role:

As the Executive Assistant, your role encompasses a diverse set of responsibilities, including:

• Help with trip planning, internet research, miscellaneous projects, etc.
• Sales research that could include some light phone work to qualify leads.
• Very good English, strong computer skills, able to manipulate data in excel, helpful if they are familiar with Salesforce.

• Minimum 3 years of experience
• Good to excellent communication skills; minor accent is acceptable
• Tools: Excel (proficient), Sales Force (big plus), Office 365, Google Workspace
• Has been an Executive Assistant before to help the client get organized
• Seeking a candidate who is tech savvy and open to learning new technology

Monday - Friday 9:00 AM - 5:00 PM PST

Holidays - TBD

Leaves - TBD