LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES
Position : Executive Assistant to the CEO
Client : Pani Energy
Client Website : http://panienergy.com
Work Hours : Monday-Friday, 9AM to 5PM Eastern time (10PM to 6AM Philippine time)
Pay Range : $ 1,000 - 1,500/month
About Pani
Pani Energy is made up of a world class team of highly motivated individuals who share a mutual passion for the environment. We have created a web-based platform which enables the operators of water treatment facilities to operate their plants more efficiently saving energy, consumables, and the environment. We are excited to tackle challenging problems for the betterment of society. Our workplace environment fosters and encourages both ingenuity and collaboration.
Pani is part of the 2024 Global Cleantech 100 list of companies committed to taking action on the climate crisis for our contribution to accelerating the water sector's transition to net zero, and we are looking for driven, enthusiastic people who share this vision.
Position Description
As the Executive Assistant (EA) to the CEO, you will be the right hand and strategic partner to our company's visionary leader. This role demands a master of all things related to executive assistance, requiring a proactive, organized, and detail-oriented professional who can seamlessly navigate the demands of a fast-paced tech environment.
About You
You have a passion for ensuring success for our CEO and enjoy the challenge of working on innovative projects with an equally talented group of co-workers who will both challenge and support you. You believe in lifelong learning and welcome the opportunity to constantly iterate and improve upon your skills. Fundamentally you want to use your talents and energy to better the world for others and contribute to the responsible management of global water and energy, and CO2 reduction.
Responsibilities
Strategic Calendar Management:
· Plan, coordinate, and manage the CEO's complex schedule with precision.
· Anticipate and prioritize appointments, ensuring the CEO's time is optimized for maximum efficiency.
· Proactively identify and resolve scheduling conflicts.
Meeting Coordination and Preparation:
· Arrange, prepare materials for, and attend key meetings, ensuring the CEO is well-briefed and supported.
· Coordinate logistics for internal and external meetings, including venue booking, catering, and technology setup.
· Draft meeting agendas and follow-up on action items.
Communication Hub:
· Act as a central point of contact between the CEO and internal/external stakeholders.
· Handle and filter emails, calls, and requests, responding on behalf of the CEO when appropriate.
· Draft, proofread, and edit correspondence and reports.
Travel Arrangements:
· Organize complex domestic and international travel arrangements, including flights, accommodations, and itineraries.
· Provide detailed travel briefs, ensuring the CEO is well-prepared for all engagements.
Confidentiality and Discretion:
· Manage sensitive and confidential information with the utmost discretion.
· Develop a deep understanding of the CEO's preferences and work style.
Task Prioritization and Project Management:
· Prioritize tasks, deadlines, and projects in alignment with company goals.
· Ensure the CEO remains focused on strategic objectives by efficiently managing day-to-day tasks.
Gatekeeping:
· Serve as a gatekeeper, screening and redirecting inquiries to appropriate parties.
· Manage access to the CEO, controlling the flow of information.
Continuous Improvement:
· Proactively identify opportunities to enhance operational efficiency within the CEO's workflow.
· Recommend and implement process improvements.
Does this role sound like the next step in your career?
Then we want to hear from you! If you don’t meet all of our requirements exactly, then we invite you to use your cover letter to tell us about your unique experience - we understand that talent comes from many places and that skills are transferable.
Our commitment to an extraordinary work environment
At Pani, our values drive how we work with each other, and we believe that being yourself at your place of work is just as important as the work you do. We strive to foster an inclusive and diverse community for all employees from all walks of life. So, no matter your gender, sexual orientation, physical ability, religion, ethnicity, race, age or geographical location, we are a community that welcomes you.
Our Pani Recruitment Team personally reviews each application.
Proven experience as an Executive Assistant supporting C-level executives in a fast-paced tech environment.
· Exceptional organizational and time management skills.
· Strong interpersonal and communication skills.
· Discretion and trustworthiness in handling confidential information.
· Proficiency in office software and tech tools.
· Ability to anticipate needs and proactively address them.
· Bachelor's degree preferred.
Nice to Have
· Experience in the water industry, ideally in water/wastewater treatment
· Experience working for a SaaS startup
