Job description
Job Scope:
1. Helping the department head carry out the daily activities of the planning section.
2. Planning, Analyzing, and Control of Materials.
3. Communicating with all departments concerning material availability.
4. Documenting and reporting.
Duties & Responsibilities:
1. Assisting the department head in carrying out the daily operations of the Planning Section and execution of plans to achieve goals.
2. Plot the Sales budget as initial basis of Purchased Request prior the start of the Fiscal year and update quarterly or monthly based on forecast submitted by the Product Manager.
3. Conduct Material Requirement Planning (MRP) daily by exploding BOM of all finished materials (FG) to check availability of packaging (PM) and raw materials (RM) based on incoming Sales Orders.
4. Checks raw materials availability (system-based) based on incoming Sales Orders and coordinates with WH/Dispensing Team the actual quantity of some materials to assure actual quantity of product to be produced, as the need arises.
5. Create Purchased Request/s (PR) of RM and PM as result of MRP and provide Purchase request Justification Report (PRJR) as attachment to justify the said PR quantity.
6. Provide and issue Confirm Order for Production (COP) to Production Head for all incoming orders with complete materials for Production Scheduling.
7. Coordinate with Product Manager (PM) and/or Customer Service Department (CSD) for production prioritization and material allocation based on demand and as needed.
8. Keeping track of the key performance indicators like computation of Turn Over Rate monthly and Forecast Accuracy (Forecast vs Actual Sales), Order Fulfillment and achieve the target.
9. Pushing the on-time arrival of materials through consistent follow ups and coordination with Procurement and Importation and initiate discussion with the organization if issues arise.
10. Pushing the CSD and/or sales the schedule, of production on open orders awaiting advise to produce and delivery of the undelivered sales order.
11. Closed coordination with concern departments (QA, QC, R&D, Production, Supply Chain) regarding issues on Packaging and Raw Materials that may hinder delivery schedule of orders.
12. Analyzed and maintain database of inventory categorization, material movement and usages to set buffer stock level of certain RM and PM.
13. Provide and monitor consumption of purchased material with waiver and coordinate with the sales team to convert into sales.
14. Ensuring the consistent and adequate supply of materials necessary for production.
15. Generate weekly free stocks monitoring and share with concern department (CSD & Sales) as guide for material allocation.
16. Provides current status of open sales order per week to be submitted to CSD.
17. Actively participate in coordination and alignment meeting and present status of open sales order and discussed the necessary help needed to serve orders.
18. Providing stock allocation summary of traded materials to warehouse, as needed.
19. Providing reports as requested by the management or for reference of various users and performing urgent and other functions that may be assigned anytime.
