We seek someone that will profit from our exponential growth, global presence and excellent working environment. Our interview process is highly selective.

We are looking for an Audit Coordination Specialist with an interest in International Trade.

The Audit Coordination Specialist serves as primary contact for our customer’s suppliers & factories to ensure that all inspections and audits are scheduled in a timely manner. The coordination specialist is expected to constantly provide excellent customer service to all accounts, suppliers and factories as well as represent the client needs and goals within the organization.

Location: Cebu - Philippines

Area: Audit Coordination – EMEA

Responsibilities:

• Booking Management: Ensure 100% of all bookings are arranged and confirmed, ensuring accuracy, efficiency, and timely execution.
• Email Requests: Respond to and process all email requests within the agreed Service Level Agreement (SLA), ensuring quick and efficient service.
• Proactive Coordination: Coordinate with suppliers and factories to schedule audits, confirming key details such as location, date, and organization ahead of time.
• Audit Ownership: Take full ownership of all audits, ensuring they are executed smoothly and according to schedule.
• Customer & Supplier Inquiries: Handle inquiries and requests from customers, suppliers, and factories, providing clear, accurate, and timely responses.
• Internal Coordination: Collaborate with internal teams to allocate appropriate auditors to each booking and ensure that all expenses remain within budget.

Work Schedule:

The role requires flexibility in working hours, including availability for day and night shifts, as well as weekend on-duty shifts, to meet the needs of our global clients and operations.

Authority: He/she will be reporting directly to the Audit Operations Manager - EMEA.

Evaluation: Periodical evaluations every 6 months.

DIGITAL MARKETING BRAND COMPLIANCE MONITORING SPECIALIST

Job Title: Digital Marketing Brand Compliance Monitoring Specialist

Job Category: Full-Time (40 hours per week)

Job Location: 100% work-from-home

Job Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern Time

About Us:

At C9 Staff, we’re passionate about connecting exceptional Filipino professionals with stable, global clients who truly value long-term relationships. As a freelancer in the Philippines, we understand your need for stability. That’s why we focus exclusively on long-term clients who value enduring partnerships. This approach ensures you have consistent opportunities to work on innovative projects with dynamic teams, providing the security and growth potential you seek.

• 100% Work from Home

Partners with the hiring managers and the people team to drive and execute hiring for open vacancies – owns and ramp up projects

Responsibilities (how we will measure success

• Ensures all KPIs are achieved at target (minimum commitment: Productivity, Consistent Excellence and delivering high candidate experience levels and more).
• Proactively and independently drives one’s area of responsibility.
• Leads, guides and impacts overachieving team initiatives and projects.
• Responsibility for all dimensions of customer satisfaction of own vacancies nps and actively work on improvement.
• Partner with other TA partners and CERs

Key competencies for position and level

• Has an expert understanding of assigned BU, country, region or function in their scope and talent market.
• Understands and shapes the role and requirements and develops the right talent attraction strategy to ensure high quality of hire with reasonable time to fill and costs (incl, job ad channel strategy).
• Sources directly, identifies and wins over hard-to-find and scarce passive candidates across multiple channels.
• Actively grow and converts from talent pools
• Continuously improves talent assessment approaches, using IQ-EQs interview toolkit with assigned stakeholders ensuring structured interview approach and assessment of both internal and external talent
• Understand IQ-EQs reward strategy and benefits and is able to win over candidates with our purpose and values
• Expert understanding of candidates’ needs, requirements, situations, and aspirations and, based on this, negotiates offers and closes a very high-offer acceptance rate.
• Analyses and presents data from internal and external sources, takes ownership of action plans and leads conversations with assigned stakeholders.

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Lives and actively promotes TA principles.
• Identifies areas of improvement and develops solutions with guidance.
• Shares know-how, best practices and experience within the team to increase excellence.
• Is a proactive expert and trusted partner to hiring managers up to L6; influences their decision-making and steers the hiring of their business unit in their scope
• Actively drives adoption of productive hiring culture and secures senior sponsorship at BU level.
• Adjusts their communication style to the audience and curates the information accordingly
• Is responsible for successful collaboration and partners with stakeholders HRBPs, and peers to increase the impact
• Owns, engages, trains and enables on TA-wide topics with business stakeholders applying data to influence decisions
• Manages escalations with appropriate solutions
• Ability to generate a high volume and high quality candidate pipeline under very tight timelines
• Advise stakeholders on market conditions

• Manage activities, requests for support and information, and operational issues for Visa’s Global clients and processors in a 24x7 support model. 
• Manage client inquiries using case management tool, email, and/or live chat support service. 
• Efficiently manage several case types such as but not limited to New, Pending, Follow-ups & Email activities.
• Collaborate and/or liaise with Visa internal groups to meet clients' needs aligned with the organization's Case Management procedure while delivering world class client experience.  
• Maintain conformity of documented process and procedures aligned to meet standard risk and compliance policies.
• Involve in identifying key process improvements and client training/retraining opportunities based on inquiry trends and any operational pain-points.
• Provide expanded support to drive improved learning thru training session and mentoring to new hires and peers.
• Participate in periodical meetings with regional counterparts to up-scale knowledge hand-off and sustain alignment between groups.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Team Summary

Client Services provides industry-leading operational support to Visa’s clients around the world. With our deep knowledge and expertise, we bring the voice of the customer into the design, development and successful deployment of Visa products and services. We are trusted partners to Visa’s clients, providing expertise to support and successfully grow their business.

Our AP Client Licensing team is at the heart of our operations, ensuring the integrity of the payment system and supporting our clients as they develop and expand their electronic payment businesses. Licensing team grants client licenses and conducts initial client onboarding and due diligence checks. Also, Licensing team maintains client lifecycle updates including sponsorship change, legal name change, ownership change, license upgrades and downgrade, and termination. With the expansion of Visa’s business, we're looking for a dedicated individual to support Visa’s new businesses and strategies. This is your chance to be at the forefront of onboarding more clients and businesses, shaping the future of electronic payments.

What a Licensing Consultant does at Visa:

A Licensing Consultant is a client facing and individual contributor role responsible for offering customized consultative support on license requests with mid to high complexity, along with applying in-depth knowledge of Visa Bylaws and Visa Rules, eligibility criteria and regulatory requirements across the AP region. You will also provide upfront Licensing consultancy as to address and manage client expectations and clarify requirements to support a good first impression of onboarding as a client with Visa.  Responsibilities also include proactively taking a broad perspective to identify innovative solutions and looking for opportunities to improve processes to further increase team’s efficiency and effectiveness.

In this role, you are expected to:

• Work closely with client facing teams to provide upfront guidance and support to prospective and current clients on licensing and onboarding queries, including business expansions.
• Coordinate internally with Onboarding and Implementation functions and other stakeholders to improve client experience of onboarding with Visa and service offerings.
• Support Visa Partner Portal (VPP) queries related to Licensing flows.
• Monitor all license application workstream tracks across key stakeholders Compliance, Credit Settlement Risk & Risk Management, and update status in OneCRM Dynamics
• Execute requests related to administration of client’s licensing lifecycle, including sponsorship options, license upgrades and downgrades, mergers, acquisitions and terminations.
• Provide consultation on questions/issues across breadth of client’s licensing lifecycle, requiring in-depth understanding of Visa Bylaws and Visa Rules, and regulatory requirements.
• Present to client and internal stakeholders on the licensing process, timings, and expectations. This may require creation and/or customization of materials for the client(s) and internal stakeholders, providing status updates and advocating for the client with various internal functions.
• Formulate recommendations and refers cases to Manager, exercising judgment to identify unusual scenarios or potential risks.
• Identify trends in the business and escalates to management any areas potentially needing to be re-evaluated, provides recommendations accordingly.
• Alert leadership to situations outside of established policy or issues requiring extra level of customer service attention.
• Provide training to new staff or those taking new responsibilities, as well as requestors and partners to build awareness of licensing and facilitate smooth execution of requests.
• Contribute and participate in providing business requirements and enhancement requests for tools and systems that require engagement within and across teams and perform acceptance testing.
• Manage communication channels for Licensing resources to ensure they are up to date, client-focused and effective.

Why this is important to Visa:

The role works across a breadth of internal and external stakeholders to support strategic business objectives and deepen partnerships with clients, enabling Visa to bring greater value to our clients and their business.

Projects you will be a part of:

As part of the team, you will get an opportunity to work on strategically important projects for Visa and our Clients.

• Streamline licensing process for prospective and current Visa clients, including non-banks
• Work with cross-functional team to identify opportunities and leverage on internal tools and expertise and develop holistic solutions to help increase service quality, revenue and efficiency for clients

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Guarantee customer satisfaction through the implementation of a modern and agile customer service, aligned to expectations and fulfilling the responsibilities agreed for the position.

Service Management

• Ensure the delivery of value analysis in a timely manner, aligned with strategic business priorities defined in the Account Plan with the client.
• Support the generation of thought leadership materials.
• Support account executives building materials to new conversations with prospect clients

Efficiency / standardization / transformation

• Make use of the CX platform in presentations and ensure the incorporation of guided analytics as a fundamental part of analytics promoting self-service in clients.

Governance

• Ensure implementation of CSO 2.0 tool to standardize and document how requests are made by customers.
• Control over internal work times (time tracker).
• Mapping of all deliverables committed to with the customer
• Achieving transparency in responses, commitments and constant communication (used as a negotiation and service management tool)
• Fulfillment of the service model agreed with the client (service mix).

ROI

• In small clients will (less tiered D or Bronze) be the point of direct contact with the client, and to escalate issues that go then to the AD (the ideal scenario is to have a consultant but does not give the quantity)

Self-development

• Comply with the internal training and certification process defined by the company (onboarding and NielsenIQ academy).
• Incorporation of the service code and golden rules in the day-to-day business.
• Career Path auto management.

Promote self service to customers

• Promote the use and application of CX (data pull, reporting, business issues that can be solved by guided analytics)
• Promote the use of CSO for quality issues, special customer requirements and information available in knowledge NielsenIQ
• Plan trainings with clients to ensure the above-mentioned points.

Octal Philippines Inc. is on the lookout for a dedicated Business Analyst to enhance our growing team. In this role, you will be responsible for identifying business needs, analyzing processes, and developing solutions to optimize performance across the organization. You will collaborate closely with stakeholders to gather requirements, conduct thorough analyses, and ensure that our systems align with business objectives. Your contributions will directly impact the efficiency and effectiveness of our operations.

• Analyze business requirements document, and seek-approval from end user
• Collaborate on project team on completion of deliverables. Facilitates meeting of EMR vendor and company's end-user
• Conduct testing prior to endorsement to end-users. Conducts initial investigation prior to endorsements to EMR vendor
• Document design and resolution to test findings

Qualifications:

• Bachelor's degree in Information Technology, or a related field.
• Minimum of 3 years of experience in business analysis or project management.
• Strong analytical and problem-solving skills with a keen attention to detail.
• Experience with data analysis tools and methodologies.
• Excellent verbal and written communication skills.
• Understanding of system development life cycle (SDLC) and Agile methodologies.

• Health Insurance
• Standard Statutory Benefits
• Allowance

PPC STRATEGIST

Job Title: PPC Strategist

Job Category: Full-Time (40 hours per week)

Job Location: 100% work-from-home

Job Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern Time

About Us:

At C9 Staff, we’re passionate about connecting exceptional Filipino professionals with stable, global clients who truly value long-term relationships. As a freelancer in the Philippines, we understand your need for stability. That’s why we focus exclusively on long-term clients who value enduring partnerships. This approach ensures you have consistent opportunities to work on innovative projects with dynamic teams, providing the security and growth potential you seek.

• 100% Work from Home

The role will be responsible for supporting end-to-end project accounting life cycle activities for assigned accounts and projects. The role will be involved with stakeholder coordination to execute processes that will drive the completion of assigned projects.

Duties and Responsibilities:

• Perform moderately complex tasks that support multiple and varied projects in compliance with the contract, service level agreement, define methodologies, and procedures
• May need to provide guidance to junior members of the team
• Reviews project financials for accurate revenue recognition
• Perform in-depth project analysis and provide recommendations based on findings
• Support the Team Lead/Manager in handling escalations and managing disputes related to project financials
• Maintains and prepares SOP/DTP of current processes and the incorporate documentation updates
• Participate in audit-related activities and prepare audit responses
• May support junior members of the team in addressing routine issues within the assigned processes
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager 
• Has advanced knowledge of project accounting, providing support for the most complex and/or large scale project
• Makes recommendations for project improvement based on review of financial results and knowledge of project(s). 
• Researches general ledger account reconciliations, journal entry preparation and A/R cash adjustments.
• Works with customers or clients to gather and provide information
• May review contracts for additional service opportunities and assist in converting project proposal into project budget.

Octal Philippines Inc. is a reputable IT solutions company seeking a talented and motivated individual to join our team as a Junior BI Developer. As a Junior BI Developer, you will be responsible for designing, developing, and maintaining business intelligence solutions to empower data-driven decision-making within the company. This is a fantastic opportunity for someone who is passionate about data analytics and is looking to kickstart their career in the field of business intelligence.

Responsibilities:

• Provides assistance to BI team in all aspects of the development, testing, data validations and implementation of the project
• Learn and understand Data Warehousing, Business Intelligence (BI) and ETL
• Gain expertise in BI tools such as IBM Cognos, Power BI and Staq and utilize them on future projects
• Work with the team in documenting project details, workflows, technical specifications and operational procedures
• Continually improving coding skills

• Bachelor's degree in Computer Science, Information Technology, or a related field
• Proven experience in developing and maintaining business intelligence solutions
• Proficiency in at least one BI tool (Power BI, Tableau, QlikView, etc.)
• Strong understanding of data analysis and data modeling concepts
• Experience with SQL and data querying
• Knowledge of ETL processes and data integration
• Strong analytical and problem-solving skills
• Excellent communication and collaboration abilities
• Ability to work independently and as part of a team

• Health Insurance
• Standard Statutory Benefits
• Allowance

----PERMANENT WORK FROM HOME----

Job Summary: We are seeking a highly motivated and experienced Recruiter to join our team. The ideal candidate will have a strong background in sourcing qualified candidates through LinkedIn and possess excellent communication and multitasking skills. This is a remote position, and the candidate must have a quiet workspace and be focused on achieving recruitment goals.

Key Responsibilities:

• Source, identify, and engage qualified candidates primarily through LinkedIn and other recruiting platforms.
• Manage the full recruitment lifecycle from initial sourcing to interview coordination.
• Maintain clear, professional communication with candidates throughout the hiring process.
• Work closely with hiring managers to understand job requirements and align sourcing strategies.
• Stay updated on the latest recruitment trends and tools to ensure efficiency and effectiveness.
• Utilize strong multitasking skills to manage multiple job openings and candidate pipelines simultaneously.
• Provide regular reports on recruitment activities, including candidate pipelines and hiring progress.

Qualifications:

• Proven experience sourcing candidates through LinkedIn with a successful track record.
• Strong multitasking skills and the ability to manage various recruitment tasks simultaneously.
• Excellent spoken and written English communication skills.
• A reliable, quiet home office setup, free from distractions.
• Must be self-motivated, focused, and dedicated to achieving recruitment goals.

Additional Requirements:

• A workspace free from children or other disruptions during working hours.
• Ability to work independently and maintain professionalism at all times.
• Clear mental focus and a positive attitude toward work responsibilities.

We are seeking a development engineer for MEMS assembly and interconnect technologies who likes to cooperate closely with our partners. You will work with industry-leading OSATs, machine and material suppliers to develop packaging processes that enable the realization of a large variety of MEMS devices.

• Working on-site at one of the largest assembly partners closely cooperating with the local teams of our supplier.
• Part of a team of packaging experts within Bosch and our suppliers to develop and characterize new and innovative optical MEMS device packages.
• Part of an interdisciplinary product development team with customer representatives, purchasing, MEMS design and technology, reliability, testing, simulation, construction, production, and quality team members.
• Responsible for the material and machine selection and associated process development for core assembly steps.
• Selecting and qualifying new suppliers (assembly subcons, equipment and raw material suppliers).
• Co-working with equipment suppliers to enhance existing or to develop new machines.
• Take care of the development, qualification, and transfer to mass production of new assembly processes and materials.
• Owner of specifications and technical documentation concerning the optical MEMS package, assembly process, and raw materials.

Octal Philippines Inc. is a dynamic IT solutions company looking to onboard a skilled .NET Developer to enhance our development team. In this role, you will be responsible for creating, maintaining, and optimizing applications built on the .NET framework. Our ideal candidate will have a robust understanding of software development practices and an eagerness to collaborate with cross-functional teams to deliver high-quality solutions.

• Computer Science, Engineering or Accounting Degree

• At least 3 years analysis, design & programming work experience

• With Accounting Background or development of Accounting Systems experience

• Skilled in MS SQL Server 2003 and above, C#, VB.net, HTML/CSS/Javascript, Web Development experience

• Reverse engineering skill

Reporting Line:

Junior Operations Executive and/or Technical Operations Manager

Primary Responsibilities:

In-charge for sample handling, safe keeping, monitoring, disposal and sample collection activities; Preparation of materials needed for sampling and/or testing; physical sample preparation; and keeping specific working areas clean.

Specific Responsibilities:

• Handles samples including collecting samples from clients, preparing samples for testing and analysis, and sample disposal.
• Prepares materials needed for sampling and/or testing
• Wash and clean materials used during sampling and sample preparation
• Cleans specific work area.
• Ensures that work performed is in accordance with the QMS and Safety Policies defined in the Safety Manual.
• Operates and maintains equipment used in preparing samples.
• Maintain records on equipment used in preparing samples and keep up-to-date records pertaining to sample storage and disposal.
• Assist laboratory analysts on internal preventive maintenance and troubleshooting of laboratory equipment when needed.
• Signs worksheet and job instructions
• Ensures compliance to the Group and national policies including but not limited to the maintenance of the Quality Management System
• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:

• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by actively participating in             meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to act to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

Liaison Job Description

Your role as a liaison officer is to facilitate communication and collaboration between departments, teams, or organizations. You will serve as a bridge, connecting and coordinating efforts to ensure smooth operations and efficient decision-making. Managing information flow, resolving conflicts, and maintaining strong relationships are key responsibilities in your position.

Liaison Responsibilities

• Facilitate Communication: Act as a central point of contact for all communication between different departments, teams, or organizations. Ensure that information is accurately shared and understood by all parties involved.
• Coordinate Collaboration: Foster collaboration between various stakeholders by organizing meetings, conferences, or workshops. Facilitate discussions, brainstorming sessions, or problem-solving meetings to encourage effective teamwork and achieve common goals.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders. Develop a deep understanding of their needs, expectations, and concerns. Act as their advocate and representative to ensure their interests are represented and addressed.
• Conflict Resolution: Identify and resolve any conflicts or issues that arise between different parties. Mediate conversations, negotiate compromises, and find mutually beneficial solutions. Foster a positive and harmonious working environment.
• Project Support: Provide support to ongoing projects by coordinating activities, tracking progress, and reporting status updates to relevant stakeholders. Ensure that project-related information is properly documented and shared.
• Information Management: Manage the flow of information between different parties. Keep all stakeholders informed about relevant updates, changes, or decisions. Ensure that all necessary documentation is properly organized and accessible.
• Strategic Planning: Contribute to the development and implementation of strategic plans by providing valuable insights and recommendations based on your understanding of stakeholder needs and interests.
• Stay Updated: Stay informed about industry trends, regulations, and best practices. Proactively identify opportunities for improvement and innovation. Share relevant knowledge and insights with stakeholders to enhance their understanding and decision-making processes.

Liaison Required Skills

• Strong verbal and written communication skills to effectively convey information, ideas, and instructions to different stakeholders.
• Ability to establish and maintain positive relationships with diverse groups of people, including executives, managers, team members, and external partners.
• Analytical mindset with the ability to identify problems, evaluate alternatives, and propose practical solutions.
• Proficiency in negotiation and conflict resolution techniques to manage differing opinions and reach consensus.
• Strong organizational skills to handle multiple tasks, prioritize responsibilities, and meet deadlines.
• Ability to work effectively in cross-functional teams and facilitate collaboration among individuals with diverse backgrounds and perspectives.
• Meticulousness in managing information, documentation, and communication to ensure accuracy and quality.
• Flexibility to adapt to changing circumstances, priorities, and stakeholders' needs.

Note: The above liaison officer job description is a general overview and may be subject to change based on the specific requirements of the organization.

Key Responsibilities

1. Team Leadership and Development
   • Lead, coach, and mentor a team of claims specialists to meet performance metrics and service level agreements (SLAs).
   • Monitor team productivity, identify gaps, and implement improvement plans to boost efficiency and quality.
   • Conduct regular team huddles, performance reviews, and one-on-one coaching sessions to ensure continuous growth and development.
2. Claims Operations Oversight
   • Supervise the processing of short-term and long-term disability claims, ensuring accuracy, compliance, and timely resolution.
   • Manage escalations for complex claims, providing solutions while maintaining a client-centric approach.
   • Analyze claims data and generate reports to track team performance and identify trends.
3. Client Engagement and Relationship Management
   • Serve as the primary point of contact for clients, ensuring alignment with their expectations and addressing concerns promptly.
   • Participate in client calls and business reviews to provide insights into performance metrics and discuss operational strategies.
4. Compliance and Quality Assurance
   • Ensure all claims are processed according to company policies, client guidelines, and relevant regulatory standards.
   • Conduct audits and quality checks to maintain the highest level of service and minimize errors or risks.
5. Continuous Improvement and Innovation
   • Identify areas for process optimization and collaborate with stakeholders to implement best practices.
   • Stay updated on industry trends, tools, and technologies to enhance claims operations.

Octal Philippines Inc. is looking for a talented Python Developer to join our innovative team. In this role, you will be responsible for designing and implementing server-side logic, maintaining the integrity of the database, and ensuring high performance and responsiveness to front-end requests. You will work collaboratively with front-end developers and other team members to build robust and scalable web applications. Your expertise in Python frameworks and database management will contribute significantly to the development of high-quality software solutions.

Qualifications:

• 5+ years of technical leadership experience, with a proven track record of leading successful engineering teams.

• Proficiency in Python and strong experience with Golang. Deep understanding of building and maintaining integrations.

• Stellar communication skills, both verbal and written, with the ability to articulate complex technical concepts to non-technical stakeholders.

• Experience in hiring, coaching, and mentoring engineers, with a passion for helping others grow and succeed.

• Strong proficiency in AWS, with experience designing and maintaining cloud infrastructure.

• Ability to interface effectively with cross-functional teams, fostering a collaborative and aligned engineering culture.

Nice to Have:

• Previous experience in payments or fintech is a plus.

• Experience working across multiple time zones.

• Experience with Dagster, or similar orchestration tools.

Your Life at Canam
You are passionate about technology and enjoy staying up to date with the best practices in the market? Do you want to get involved and feel heard in technological solutions? By joining our team, you will have the opportunity to participate in a large-scale project and be a part of our digital transformation. If you're motivated by challenges, we have plenty in store for you! In a department where human values are truly emphasized, guided by inspiring leaders, come and help us create value in one of our 12 Agile development squads. That being said, it's your team that will provide you with the most satisfaction, because at Canam, we are a strong bond of well-being and achievements! 

This role is responsible for managing all official project documents for internal and external stakeholders. The role is expected to implement and manage the Document Management System while providing quality assurance measures according to company policy and procedures and project requirements. The role will be reporting to the Project Controls Manager in Manila.

Responsibilities & Duties:

• Provide document management and project controls support including but not limited to receipt, inventory, audit, tracking, storage, retrieval, and distribution of both classified and unclassified electronic, paper, and other media project data and documents according to company policy, and proper procedures for the projects.
• Maintain general and technical documents and periodical subscriptions related to projects, with the use of internal document control systems or client-specific tools.
• Coordinate with Project Managers and IT/Records Management on the proper methods of protection for project records and make recommendations on media, rotation, and procedures.
• Manage the setup and maintenance of document control/records management for multiple projects and Project Managers.
• Escalate issues and recommend resolutions to the Team Lead for timely resolution.
• Perform moderately complex tasks in compliance with service level agreements, processes, policies, and procedures.
• Propose alternatives to identified issues and assist in investigating and resolving common and unusual issues.
• Contribute to various and simultaneous process improvement initiatives to streamline processes, improve customer experience, and increase productivity.
• Contribute specialized expertise to different assigned projects and may provide key updates to the Team Lead and Manager.

The role will be responsible for the technical support of the project controls function on projects and proposals, delivering output by following defined procedures and processes, focused on repeated tasks. The Project Controls function provides the support, tools and systems experience necessary to manage effectively and proactively, control and report on cost and schedule for concurrent projects throughout the organization.

• Supports PM and project teams on more simple, lower risk projects.
• Learn and use company’s Project Management platform, job cost reporting and financial system.
• Contributes by working on projects of limited complexity/within accounts in a technician or administrative capacity.
• Under direct supervision, follows written instructions and established procedures to accomplish assigned and standardized tasks. 
• Applies basic skills in procedures, techniques, tools, materials, and/or equipment appropriate to area of specialization. 
• Resolves routine questions and problems and refers more complex issues to higher levels.
• Performance commitment process and begins updates to commitment log for purchase orders and subcontracts.
• Ensures changes to document in a timely fashion to meet set deadlines.
• Responsible for coordination with other parties to make sure document edits are made and proofed.
• Follows standardized procedures but may have to use discretion to complete project.
• Ensures document tracking and production system is maintained.
• Prepares and maintains a document control system for all forms of documentation.
• Makes copies of drawing for production and other company employees.
• Assures that all completed documents have been signed-off by the appropriate personnel.
• Distributes copies of documents to the appropriate personnel.
• Implements and follows company quality assurance program procedures.
• Develops fundamental knowledge in planning and scheduling concepts and principles including effects on financial performance.
• Familiarize basic scheduling and cost baseline fundamentals, concepts and principles
• Develops familiarity with data sources for schedule development.
• Perform assigned tasks in compliance with service level agreement, process, policies, and procedures.
• Work with the Team Lead and/or senior members of the team to address issues
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Escalate issues and concerns to the Team Lead/Supervisor for timely resolution

The role is responsible for developing, implementing, and maintaining cost controls and/or planning and scheduling functions. The role is expected to have broad knowledge and sufficient experience to analyze and apply technical solutions to challenging project controls issues.

Opportunity phase

• Support Go/No Go preparations, forms, and gathering information and process, as directed by the Project Manager.
• Review project controls requirements of RFP/opportunity. Provide or obtain project controls support for proposal deliverables, as appropriate for project complexity.
• Understand proposal pricing approach and support as appropriate. Proficiency with company standard pricing tools and support as required.

Planning phase

• Develop customized Cost/schedule control plans/solutions to provide Project Management and other project team and management with appropriate tools for project cost and schedule control.
• Support PM/Project team/contract administration in managing the contract review process for new contracts, modifications, and job closures. Understand and support or coordinate the insurance verification process as necessary.
• Review contract risk types and deploy methods to identify and develop risk management approaches for projects.
• Manage and oversee financial project issues such as segmentation, work at risk, and revenue recognition during project setup.
• Review scope definition documents and support PM with development of complex Work breakdown structure development (and maintenance during execution), interfacing with Procurement, Engineering, Subcontractors and Finance to support proper job setup for cost and schedule development, progress tracking, risk analysis, client billing.
• Manage the development, updating, and monitoring of schedules and preparing status reports and staffing curves, in alignment with scope of work and resource, including subcontractors and consultants, planned to execute scope.
• Support other Project team/procurement in managing documentation to support procurement of required sub-consultants and vendors
• Develop and review of project cost and revenue baseline, based on above element, on behalf of PM.
• Develop and implement performance measurement and earned value plan and updates during execution. Elevate for review by PM, Project team and other Management staff.
• Understand contractual invoicing requirements. Understand project/organizational and client interfaces. Review invoice support requirements, during execution, with Project Manager.

Execution phase

• Integrate cost and schedule data/baseline with company’s enterprise system, to facilitate Projects financial goals, or oversee this effort.
• Develop key deliverables in preparation for project reviews.
• Review actual costs and commitments, coordinate cost adjustments, and review coding accuracy.
• Identify cost (and schedule as needed) variances, investigate root cause, and develop/execute a correction action plan, as discussed with PM and Project team.
• Lead effort for tracking budget, project costs, labor hours, schedule updates, installed quantities and progress measurements for work to include direct hire and subcontracted work.
• Maintain the planning/scheduling updates, applying engineering, procurement, and construction terminology, concepts, and relationships. Develop and maintain critical path logic networks and bar charts.
• Analyze, evaluate, and forecast current status against an established baseline schedule. Assess the impacts of design or construction changes and schedule slippages. Report schedule status to all levels of project and company management as well as to the Client.
• Accumulate and access historical data, such as performance experience, for use in maintaining a realistic basis for future planning, forecasting, and Estimate at complete development.
• Measure progress and review performance trends. Exposure to progressive performance data and associated concepts and principals.
• Prepare reports, graphs, and charts, to communicate project status.
• Proficiency with company’s financial systems, processes and procedures such as segmentation, work at risk and revenue recognition requirements and processes and be able to align with project status and assist in analyzing and using financial data to identify key project issues.
• May coordinate/review invoices for consistency with contract requirements and rates. May interface with Billing and accounting staff.
• Assist the Project Manager with reporting on accounts receivables and unbilled issues as assigned.
• Support Project team, with the change control management process and gain insight into rational and importance of change events. Support project with pricing and determining schedule impact of change orders.
• Assist PM with support on gathering information to develop trending, forecasting and estimate to complete process. May assist PM with WAR (work at risk) and RAR (Revenue at Risk) forms.
• May provide guidance, direction and specialized assistance to others in the resolution of project controls problems.

Closeout phase

• Review project scope and determine all contractual deliverables have been met, discuss with PM.
• Coordinate with PM/procurement for closeout of sub-agreements
• Support PM with input of final EAC
• Support with coordination of final invoice as directed.

• Accounts and records remittance envelopes by screening, tallying, and validating the amount, screening for discrepancies, and preparing reports. ​

• Collates all cash collections, prepares reports for each cashier remittance, and secures daily bank rates of foreign currencies. ​

• Maintains records of all cash fund holders, updates acknowledgment receipts, and ensures adherence to policies and procedures by Cashiers.​

• You will identify the best experts among freelancers and development companies for our internal and external customers
• Your responsibilities include the acquisition and support of customers in the field of digital solutions
• You will be in charge of the process from the first contact with the customer to coordination, offer calculations and the creation and finalization of offers, including the creation, maintenance and management of leads and opps, both for freelancers and customers.
• Review of requirements and general conditions for the legally compliant use of freelancers in customer projects
• Active sourcing of freelancers - advertising of projects on online platforms, direct contact with freelancers as well as pre-selection and profile creation
• First point of contact for freelancers and clients for all administrative issues during the entire duration of the project
• Project creation, maintenance and management in various software tools as well as budget monitoring, invoicing and auditing
• Structuring, standardization and optimization of existing workflows as well as constant exchange with the development team for digital/automated implementation on the LegendsLab platform.
• Interact with marketing to attract talents and customers

• Support all commercial tasks in the areas of sales, project and cost center.
• Responsible for the commercial planning of projects in various tools.
• Support controlling on project, program and cost center level and monitor project budgets, check incoming invoices and prepare outgoing invoices.
• Support the preparation of offers, documentation, preparation and follow-up of customer meetings.
• Act as contact person for freelancers and service providers for questions regarding invoices, orders and budgets before and during the entire project.
• Support in marketing activities such as social media posts and reach-out to potential partner through emails, Linkedin, …
• Support the global team in various day-to-day tasks
• Create reimbursement claims for travel expenses

• Lead the reservation team, providing guidance, training, and performance evaluations
• Manage all aspects of the reservation process, including phone, internet, and email bookings
• Implement and maintain policies to optimize room sales and occupancy rates
• Collaborate with other departments to enhance guest experience and streamline operations
• Monitor reservation trends and provide insights for strategic decision-making
• Handle complex inquiries and resolve customer issues promptly and professionally
• Ensure compliance with company standards and industry regulations