Are you passionate about shaping the future of design and innovation? At Avaloq, we’re on a mission to elevate our Product Design capabilities to new levels of creativity and strategic excellence. We’re dedicated to crafting user-centric solutions that blend form and function, ensuring delightful user experiences. If you thrive on problem-solving and would like to contribute to a collaborative and inclusive environment where diverse perspectives drive breakthrough ideas, we want you on this journey with us.

Your mission

• Aligning design goals with business objectives by implementing design thinking processes to foster innovative, user-centric solutions and promote creative problem-solving and collaboration.
• Conducting research, interviews, and usability testing to understand user needs and inform design decisions.
• Creating intuitive and delightful user experiences by applying User Experience Design, Interaction Design, Information Architecture, and User Interface Design principles.
• Translating your ideas into tangible solutions with wireframes and prototypes.
• Working closely with cross-functional teams to deliver high-quality solutions
• Maintaining and evolving design systems for consistency, and incorporating inclusive design practices per WCAG.

As the Senior Web Developer, you will be responsible for playing a key role in the software development life cycle. 

Some of your duties and responsibilities will include:
• In charge of coding, code maintenance, and testing.
• In charge of programming training for fresh members.
• Responsible for researching about the latest programming techniques and web technologies.
• Communicate with the manager or team members on issues and in providing solutions.
• Assist the team in achieving the project goals and meeting the project schedule.
• Perform routine site maintenance as needed TECHNICAL EXPERIENCES.
• Reviewing code work for accuracy and functionality.
• Keeping up-to-date with industry trends and technology developments.
• Practice Architectural Patterns for Javascript in development
• Practice CSS architecture in development

As the Senior Back End Developer, you will be responsible for playing a key role in the software development life cycle. 
Some of your duties and responsibilities will include:
•  In charge of coding, code maintenance, and testing.
•  In charge of programming training for fresh members.
•  Responsible for researching about the latest programming techniques and web technologies.
•  Communicate with the manager or team members on issues and in providing solutions.
•  Assist the team in achieving the project goals and meeting the project schedule.
•  Perform routine site maintenance as needed TECHNICAL EXPERIENCES.
•  Reviewing code work for accuracy and functionality.
•  Keeping up-to-date with industry trends and technology developments.
•  Practice Architectural Patterns in development
•  Have experience in leading/managing a team
•  Can mentor juniors
 

As the Senior Front End Developer, you will be responsible for playing a key role in the software development life cycle. 
Some of your duties and responsibilities will include:
• In charge of coding, code maintenance, and testing.
• In charge of programming training for fresh members.
• Responsible for researching about the latest programming techniques and web technologies.
• Communicate with the manager or team members on issues and in providing solutions.
• Assist the team in achieving the project goals and meeting the project schedule.
• Perform routine site maintenance as needed TECHNICAL EXPERIENCES.
• Reviewing code work for accuracy and functionality.
• Keeping up-to-date with industry trends and technology developments.
• Practice Architectural Patterns for Javascript in development
• Practice CSS architecture in development
 

As the Mid-Level Web Developer, you will be responsible for playing a key role in the software development life cycle.

Some of your duties and responsibilities will include:

• In charge of coding, code maintenance, and testing.
• In charge of programming training for fresh members.
• Responsible for researching the latest programming techniques and web technologies.
• Communicate with the manager or team members on issues and in providing solutions.
• Assist the team in achieving the project goals and meeting the project schedule.
• Perform routine site maintenance as needed TECHNICAL EXPERIENCES

As the Mid-level Backend Developer, you will be responsible for playing a key role in the software development life cycle. 

Some of your duties and responsibilities will include: 
• In charge of coding, code maintenance, and testing. 
• In charge of programming training for fresh members. 
• Responsible for researching about the latest programming techniques and web technologies. 
• Communicate with the manager or team members on issues and in providing solutions. 
• Assist the team in achieving the project goals and meeting the project schedule. 
• Perform routine site maintenance as needed TECHNICAL EXPERIENCES. 

As the Mid-level Frontend Developer, you will be responsible for playing a key role in the software development life cycle. 

Some of your duties and responsibilities will include: 
• In charge of coding, code maintenance, and testing. 
• In charge of programming training for fresh members. 
• Responsible for researching the latest programming techniques and web technologies. 
• Communicate with the manager or team members on issues and in providing solutions. 
• Assist the team in achieving the project goals and meeting the project schedule. 
• Perform routine site maintenance as needed TECHNICAL EXPERIENCES

The role is responsible for performing a variety of project control assignments with limited scope including developing and implementing cost control support, working on invoicing and billing activities, and providing planning and scheduling services to assigned projects, in accordance with company standards and contractual requirements.

Responsibilities & Duties

Opportunity phase

• Support opportunity entry and updating in the company’s opportunity tracking system.
• Support Go/No Go preparations, forms, and gathering information and process, as directed by the Project Manager.
• Review project controls requirements of RFP/opportunity. Provide or obtain project control support for proposal deliverables, as appropriate for project complexity.
• Understand proposal pricing approach and support as appropriate. Develop basic capabilities with company standard pricing tools and support as directed.

Planning phase

• Coordinate with PM/Project team/contract administration in coordinating the contract review process for new contracts, modifications, and job closures. Understand and support the insurance verification process as necessary.
• Develop familiarity with support review of contract risk types and methods to identify and support the management of risk on projects.
• Understand revenue recognition on projects.
• Investigate/elevate financial project issues such as segmentation, work at risk, and revenue recognition during project setup.
• Review scope definition documents and support PM with development of Work breakdown structure development (and maintenance during execution), to support proper job setup for cost and schedule development, progress tracking, risk analysis, and client billing.
• Assist in preparing, updating, and monitoring schedules and preparing status reports and staffing curves, in alignment with the scope of work and resources, including subcontractors and consultants, planned to execute scope.
• May coordinate/assist other Project teams/procurement in coordinating documentation to support procurement of required sub-consultants and vendors.
• Support PM in the development and review of project cost and revenue baseline, based on the above elements.
• Develop knowledge and support coordination of performance measurement and earned value plan and updates during execution. Elevate for review by PC Lead as required.  
• Understand contractual invoicing requirements. Understand project/organizational and client interfaces. Review invoice support requirements, during execution, with the Project Manager.
• Understand necessary components of project setups and be able to initiate and set up projects with Project Manager supervision.

Execution phase

• Report development through unique independent reports based on the project’s and PM’s needs.
• Integrate cost and schedule data/baseline with the company’s enterprise system to facilitate Project financial goals.
• Support PM in the coordination of preparation of project reviews.
• Review actual costs and commitments, coordinate cost adjustments, reviewing for coding accuracy.
• Identify cost (and schedules as needed) variances, investigate root calls, and elevate to Project Management. Discuss corrective action and role in supporting.
• Assist the Project Manager, as directed, with tracking budget, project costs, labor hours, schedule updates, installed quantities, and progress measurements for work to include direct hire and subcontracted work.
• Measure progress and review performance trends.  Support accumulation of and access to historical data, such as performance experience, for use in maintaining a realistic basis for future planning, forecasting, and estimate at complete development (EAC).
• Support Exposure to progressive performance data and associated concepts and principals.
• May coordinate/review/support the development of invoices for consistency with contract requirements and rates. May interface with Billing and accounting staff to support positive cash flow.
• Assist the Project Manager with reporting on accounts receivables and unbilled issues as assigned.
• Support the Project team, with the change control management process and gain insight into the rationale and importance of change events.
• Assist PM with support on gathering information to develop trending, forecasting, and estimates to complete the process. May assist PM with WAR (work at risk) and RAR (Revenue at Risk) forms.

Closeout phase

• Review project scope and determine all contractual deliverables have been met, discuss with PM.
• Coordinate with PM/procurement for closeout of sub-agreements. 
• Support PM with input of final EAC. 
• Support with coordination of final invoice as directed. 

Key Accountabilities:

• To process monthly payroll operations by preparing the recon, journal and headcount reports.

• To provide payroll information by answering questions and requests to agencies.

• To liaise with payroll vendor and auditor for any queries and issues

• To liaise with government bodies requirement such as EPF, SOCSO, IRB, HRDF, CPF, IRAS Singapore and ensuring compliance to statutory rules and regulation and its contribution timely remitted.

• To maintain employee confidence and protects payroll operations by keeping information confidential.

• To assist in preparing master file for HFM reporting, utilisation report, leave provision report and report to GL team

• To assist in travelling arrangements - AMEX

• To assist in submitting claims i.e. SOCSO etc.

• To assist in maintaining and updating Re:Sources MY and SG and agenciesweb-leave system

• To compile ERP User Group Access report for all country in quarterly basis

• To perform task as assigned

This role is accountable for activities related to Quality checks (Acid tests, Primary testing of data, Retailer Accreditation) from receipt of the data to data loading into the system for  data sources that Nielseniq receives. Data Analysts will be responsible for onboarding \ setting up, upload and monitoring data (all Data types ) into the ingestion platform \ other input platforms. This role is also responsible for monitoring, cleansing, classification & verification of received data, managing metadata, Troubleshooting, and handling Client queries. 

Quality Testing: 

• Support all sourcing Teams, operations and Product Leadership with any requests around data quality testing for new / prospective Suppliers
• Run Quality checks and provide feedback (Such as Acid test, Retailer Accreditation / other defined quality protocols) on sample data as requested. 

Data Onboarding: 

• Understand the data format agreed with the Supplier as per the contract and complete set up on Ingestion/ any other Input platform
• Data cleaning, verification and classification as needed
• Upload of received files to platform as needed
• Troubleshooting with the Supplier in case data is not in agreed format or any other issues with data upload such as file issues ( type/ location/ special characters etc.) 

BAU Operations: 

• Create procedures to support ongoing BAU Ops
• Ensuring data receipt as per schedule, following escalation process if the data not received on the agreed date in the desired format
• Data cleaning, verification and classification as needed
• Responsible for sending and contacting retailers to verify data queries or store queries (e.g missing addresses etc)
• Load data/monitor auto upload into ingestion/ any other input platform
• Update retailer KPIs on timeliness and Quality such as Retailer Information Systems(RIS) update 

KPI Tracking & Reporting: 

• Regularly update Supplier KPIs on data timeliness and Quality (RIS)
• Work with Supplier Compliance & Management to improve Quality KPIs for the Supplier
• Work as a single source of truth for all data/logic related inquiries 

Trouble Shooting & Enquiries: 

• Engage with Supplier SPOC - in case data not received on time or issues with the data
• Raise ticket and ensure resolution if any issues with NielsenIQ systems to upload data for downstream processes
• Resolve/escalate issues flagged by inputs systems and follow through the closure
• Provide analysis and handle communication-related to Client inquiries. 

Hi! We’re Smartsourcing, looking for an Admin Associate with Photo Editing Skills who can work with us full-time and on-site!

Earn up to P28,000!

Where?

For Administration Talent Pool.

We are seeking a Mid Backend Engineer with a strong background in Kotlin to help develop scalable backend services on AWS. The ideal candidate will have experience working with AWS services, with a focus on building and optimising APIs.

You will also thrive in complex environments, and are capable of figuring things out independently without needing guidance or assistance.

Key Responsibilities

• Design, develop, and deploy efficient backend services using Kotlin and Spring Boot on AWS.
• Develop and manage APIs, creating and optimising HTTP endpoints based on defined schemas.
• Collaborate closely with frontend/mobile developers, product managers, and other stakeholders to deliver high-quality, reliable software solutions.
• Maintain and enhance application performance, quality, and scalability.
• Participate in code reviews and uphold strong coding standards.
• Write and maintain clear technical documentation.

Position Type :

Type Of Hire :

Education Desired :

Travel Percentage :

About the role:

As a Product Support Representative, you will work with FIS clients to provide in-depth product support. You will take incoming inquiries to resolve customer concerns raised during installation, operation, maintenance, or product application. Perform validations using mathematical and statistical knowledge & risk domain.

WHAT YOU WILL DO:

• Resolves client concerns raised during installation, operation, maintenance or product application or compatibility matters.

• Work in areas of Asset liability management, Interest Rate Risk, Liquidity Risk. IRRBB

• Support the production of internal and external global client on liquidity regulatory reporting (LCR, ALMM, NSFR, IRR, Funding Plan).

• Devises or modifies procedures to solve complex problems considering computer equipment capacity and limitations, operation time and form of desired results.

• Provide solutions to client issues through the inbuild financial and application knowledge.

• Assist clients in resolving application-related issues promptly and effectively, ensuring their concerns are addressed.

• Anticipate evolving client needs and develop strategies to meet those needs.

• Participate in incident management process and coordinate until issues are resolved and RCAs are delivered.

• Ensure comprehensive handover from Professional Services team to Client Services of new projects.

• Report new or recurring problems to product management and/or product development departments

• Provides in-depth product support to FIS clients by resolving incoming inquiries.

• Responds to customer product inquiries via telephone or in written internet-based email or chat sessions.

• Resolves customer concerns raised during installation, operation, maintenance or product application or compatibility matters.

• Troubleshoots problems with malfunctioning electro/mechanical equipment or software applications and recommends corrective action.

• Documents customer information and recurring technical issues to support product quality programs and product development.

• Recreates client issues in test environment, Identifies/documents how applications and systems interact to support business processes.

WHAT YOU BRING:

• 1 to 3 years’ experience in Risk Management preferably Banking and Insurance Sector.

• Knowledge of valuations of Banking products like Bonds, loans, deposits, saving accounts, REPO, and reverse REPO style instruments etc

• Knowledge of Derivatives like FRA, Interest Rate Derivatives, Swaps, Futures, Options etc.

• Knowledge of LCR & NSFR, Liquidity Risk ratios for the Bank

• Basic concepts of Market Risk measure, Value at Risk (VaR), Estimated Shortfall, Sensitivities, Back testing.

• Knowledge of Bank balance sheet management, cashflow generation, Regulations around Asset Liability Management (ALM).

• Basic Knowledge on Microsoft SQL Database, general SQL queries, RDBMS, data structures, Analysis services, Cube.

• Prior banking experience preferred

• Strong analytical, organizational and time management skills

• You are an excellent communicator and strong problem-solver

• Knowledge of FIS products a plus

WHAT WE OFFER:

• A modern, international work environment and a dedicated and motivated team

• A competitive salary and benefits

• A variety of career development tools, resources, and opportunities

• Time to support charities and give back in your community.

• A fantastic range of benefits designed to help support your lifestyle and wellbeing.

• Great workspaces with dedicated and motivated colleagues

• A broad range of professional education and personal development opportunities

• A work environment built on collaboration, flexibility, and respect.

#LI-CV1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and liaising with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively and display professionalism, resourcefulness, and the highest degree of confidentiality.

• Closely coordinate with the executives to maintain their diaries. This should be aligned to the executive's preferences, priorities, leniencies, and limits, to create a proper balance between commitments.
• To work closely with the executive in terms of structuring and proper prioritization of the day-to-day administrative activities including key events, travel plans, and other action items.
• Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and databases in response to and in anticipation of executive's needs
• Able to arrange domestic and international travel (Airline, Hotel, Car Rentals, Train Tickets)
• Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups
• Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies
• Prepare and coordinate presentations
• Assist in the staging of virtual and in-person events
• Able to oversee correspondences for the executive by identifying important emails and sorting based on priorities by assigning some rules
• Prepare and submit the Executive’s expense reports aligned with service-level agreements
• Conduct research - data gathering in a particular field or industry to generate valuable insights
• Prepare and process expenses and invoices for payment
• Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Assist in office activities such as Friday night events, birthdays, and other office activities needing support that can be done remotely.
• Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
• Perform and accomplish the responsibilities listed above with moderate guidance from the Team Lead.
• Perform other related projects and duties as assigned.

Position Type :

Type Of Hire :

Education Desired :

Travel Percentage :

Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.
 

WHAT YOU WILL DO:

• Analyzes, designs, programs, debugs and modifies software enhancements and/or new products used in local, networked or Internet-related computer programs. (Code must be used in core version of applications available for sale commercially.)

• Interacts with product managers and/or users to define system requirements and/or necessary modifications.

• Participates in software design meetings and analyzes user needs to determine technical requirements.

• Write technical specifications based on conceptual design and stated business requirements.

• Writes code, completes programming and performs testing and debugging of applications using current programming languages and technologies.

• Completes documentation and procedures for installation and maintenance.

• Trains and communicates with internal Client Training, Client Relationship and Sales teams on systems application.

• May be responsible for developing or executing project plans, budgets and schedules and for documenting work and results.

• May deliver informational and decision-seeking presentations to technical and business groups to internal and/or external audiences.

• Other related duties assigned as needed.

WHAT YOU WILL BRING:

• Open for both Manila and Cebu applicants. At least 5 years overall experience in Development; at least 2 years in ServiceNow Development.

• Strong knowledge in ServiceNow Administration and configuration.

• Strong knowledge in Scripting within ServiceNow including Client scripts, Business rules, Script includes, UI Policy, Notifications, UI Actions and Access controls.

• ServiceNow Development , ServiceNow integration experience

• Must be willing to work on either morning or mid shift

• Must be willing to work on a Hybrid setup (currently 2-3 times a month)

• College Undergraduates / Non-Bachelor's Degree holders with relevant experiences are welcome to apply

• Knowledge and working experience with implementation/customization in ITSM modules.

• Work experience in developing Service Catalogs

• Work experience in working on automations and integrations in ServiceNow with API’s and others

• Working experience in implementation of ITBM , ITOM, ITCM within ServiceNow is an added advantage.

• Good communication skills

• Ability to work with stakeholders and come up with technical requirements and design.

• Knowledge of FIS products and services; in-depth knowledge of products and services in assigned line(s) of business

• Knowledge of financial services industry

• Knowledge of end-to-end systems development life cycles, e.g., waterfall, iterative and other modern approaches to software development

• Knowledge of standards relevant to the software industry , e.g., ISO, CMM, Six Sigma

• Knowledge of banking practices, regulations and operations within assigned line(s) of business

• In-depth understanding of design patterns and their application

• Fluency in developing and understanding sequence diagrams, class models, etc.

• Proficiency in solutions design and requirements definition disciplines leveraging model driven design based tools and techniques including conceptual solution component models, business process models, use cases, etc.

• Outstanding verbal and written communication skills to technical and non-technical audiences of various levels in the organization, e.g., executive, management, individual contributors

• Excellent analytical, decision-making, problem-solving, team and time management skills

• Ability to persuade and influence others on the best approach to take

• Ability to estimate work effort for project sub-plans or small projects and ensure the project is successfully completed

• Positive outlook, strong work ethic, and responsive to internal and external clients and contacts

• Willingly and successfully fulfills the role of teacher, mentor and coach

• May require in-depth knowledge of networking, computing platform, storage, database, security, middleware, network and systems management and related infrastructure technologies and practices

WHAT WE OFFER:

• A competitive salary and benefits including HMO on Day 1

• Great workspaces with dedicated and motivated colleagues

• A variety of career development tools, resources & opportunities

#LI-JO1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

Job Objective:

The Warehouse and Logistics Specialist is responsible for overseeing and optimizing warehouse operations and logistics operations.  

The position is responsible for supervising the receiving, warehousing, distribution, and managing all inventory related functions including inventory accuracy and data integrity of all the monitoring files ensuring all deliverables are met within the expected time.  

The position is responsible for the efficient delivery of products to end customers ensuring least costs and on time and in full deliveries to customers and sales clusters (drop off points) / satellite warehouses.

Key Duties & Responsibilities:

Inbound: 

• Issues ASN (Advance Shipping Notice) report for every inbound delivery 
• Issues ATW (Authority to withdraw) to shipping line for containers intended for BASCo
• Coordinates with Procurement team for all deliveries from merchants 
• Updates the KIU system
• Oversee the unloading in every delivery 

Outbound: 

• Reviews and approves booking from Sales Team 
• Performs systems transactions and ensures availability & completeness of documents required in the dispatch of goods 

System Management- manages the following reports; 

• Delivery Confirmation (outbound)
• PO Receiving (inbound)
• Product Master Data
• Misc Issuance / Receipts (Inventory Adjustments)

Inventory and Planning Management: 

• Oversee inventory and replenish additional stocks when needed
• Manages stocks inventory in remote CY. 
• Lead monthly inventory count 
• Maintains count accuracy (systems vs. physical)
• Manages stocks monthly recon 
• Provides inventory control reports as required

Billing and Endorsement: 

• Review and endorse billings coming from supplier 
• Provides monthly accruals report 

Other Tasks:

• Provides monthly KPI report 
• Act as a point person for BASCo warehouse, supervise 3rd party personnel, oversee inventory movement as well as the personnel assigned, ensuring daily inventory and other related instructions are being attended
• Maintains cleanliness and orderliness of warehouse facilities to ensure the proper housekeeping and safekeeping of finished goods in compliance to safety and food industry standards set by the GWP, HACCP & GMP programs
• Provide immediate feedback on complaints related item and quantity discrepancies
• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc;
• Performs other tasks related to the job as may be assigned by the immediate superior

• Contribute to UI development with limited to no supervision
• Work with UX designers and BE developers to create reusable UI components and features
• Identify and correct bottlenecks and fix bugs. Help maintain code quality, organization, and automatization.
• Working with Agile methodology. Participation in all scrum ceremonies
• Hands-on of SDLC from Requirement analysis to software development
• Learn new tools and technologies

• Ensures the processing payments and invoicing for guests, and reconcile the cash register at the end of each shift.
• Implements standards/procedures of service for guests consistently as per attached sequence of events.
• Contributes to a seamless guest experience by offering courteous and efficient service during check-outs and other financial interactions.

We are in the process of hiring a Claims Accountant to join our team in Manila, Philippines. This role is pivotal in maintaining service fee payments up to date, bank accounts reconciled, recoveries and escrow processed. As a Claims Accountant, you will be tasked with a variety of responsibilities, including general accounting tasks such as accounting reports, journal entries, and reconciliations. This role is set within the industry and offers the opportunity to work in a dynamic environment.

• Process service fee rates update and service fee payment. 
• Prepares accounting reports for various accounting divisions in Arch.
• Prepare reclass journals entries.
• Perform bank reconciliations to verify the Third-Party Administrator’s bank balance against Arch balance.
• Process recoveries and escrows ensuring activities are completed within the set timeframe.
• Communicate effectively with team members and stakeholders, both verbally and in writing, to ensure smooth operations and coordination.
• Demonstrate a sense of urgency and flexibility, particularly during busy periods, to meet accounting deadlines and payment demands.

The accounting analyst is responsible for collection, organization, interpretation, analysis, recording, documentation and dissemination of complex data sets. The candidate will process and reconcile finance related transactions with a strong focus on accuracy, timeliness, and the ability to work in a fast paced environment. The candidate will provide support during same shift or split-shift (Noon to 8PM) corresponding to US EST working hours and be part of the Finance team.

• Perform balance sheet reconciliations
• Create monthly journal entries
• Perform tie-outs of financial statements to general ledger and tie-outs for internal consistency
• Assist with statutory financial statement preparation process (e.g., import mapping files into software)
• Assist with various projects on an as needed basis
• Meet various deliverables in support of monthly and quarterly financial close 
• Collaborate with both onshore and offshore teams to meet departmental goals

The Claims Division is seeking an Indexing Assistant to join the Claims Operations Team.  Under general supervision, the Indexing Assistant provides administrative support to one or more individuals in the Claims Department.

• Identify, classify and triage incoming documents/mail to the appropriate owner (could be a TPA, a different department within Arch, Arch claims etc…)
• Process document/mail and index to appropriate Arch claims files in the system; ImageRight system / FlexiCapture Verification which includes:
  • Surety indexing
  • Canada indexing
  • Dropfile

• Ensures consistency on exceeding guest services expectations by personal involvement in the arrival, rooming, and departure of key/VIP guests.

• Establishes strong and effective communication with all Departments and ensures that all Front Office Policies and Procedures are adhered to.

• Creates an environment that allows Colleagues to achieve job fulfillment and provides a path for career development with Fairmont Hotels & Resorts.  Develops strong teams through active involvement in the operations and through the development and support of a continually evolving team. 

• Demonstrates that all Front Office Standard Operating Policies and Procedures are performed in all interactions.

• Provides a warm welcome and assists guests’ according to Fairmont Hotels & Resorts Brand Standards.

• Maintains the balance in operational, administrative  and colleague needs by providing guidance and motivation to the Front Office team. 

• Familiar with more advanced concepts, practices, and procedures within a particular field. 
• Employee organizes and carries out most assignments in accordance with standard practices, instructions, or previous training. 
• May assist with department initiatives and projects by performing advanced research and/or analysis. Advance approval is required when there are financial implications. 
• Performs more complex responsibilities with HR. 
• May function as a liaison between vendors and employees and advises employees on complex inquiries regarding eligibility, coverage, and other benefits matters. 
• Compiles and maintains documents.

• Independently manage all activities relating to global mobility activities, ensuring the Global Mobility onshore teams receive appropriate resolution in a timely manner and all necessary follow up is carried out in line with AECOM policy.
• Work with autonomy and apply critical thinking. Make decisions on medium to high complexity issues as required.
• Develop and maintain a strong understanding of company policies to be able to interpret and explain company policy.
• Able to multitask and work on more than one issue simultaneously ensuring the prioritization of urgency of requests.
• Responsible for ensuring quality standards and SLAs are met.
• Support team members in addressing routine issues within the assigned processes, ensuring escalation as required to ensure timely and accurate resolution of issues.
• Responsible for medium to high complexity and one-off tasks including producing cost estimates, assignment letters, hypothetical tax calculations, and initiation and tracking of visa expiry dates via AECOM’s immigration provider in compliance with service level agreement, process, policies, and procedures.
• Responsible for accurate and timely case handling ensuring cases are only transferred where appropriate and within specified guidelines.
• Responsible for the accurate and timely resolution of all queries, ensuring complex issues are escalated for timely resolution as required.
• Work closely with payroll teams to collate compensation and benefits data for tax return season, and to advise of changes in assignee benefits to ensure correct payments are made.
• Acting as main point of contact for international assignees during the tax return preparation process, following up with any delinquents to collate personal information required by the tax vendor, and to ensure that tax equalization payments are settled in compliance with established processes and methodologies.
• Develop and maintain excellent relationships with all key stakeholders, ensure communication is effective and informative.
• Ensure the highest level of customer service is always maintained.
• Responsible for ensuring quality standards are met and maintained - ensure all work is done to a high standard and that appropriate audits are undertaken as required.
• Investigate issues and provide input into the completion of incident reports to enable effective issue investigation and continuous improvement.
• Responsible for ensuring compliance with service level agreement, process, policies, and procedures.
• Responsible for ensuring adherence to audit and regulatory requirements both internal and external (i.e GDPR, AECOM Privacy Policy and SOX) ensuring the Company is compliant and risks are mitigated.
• Participate in audit activities as required.
• Responsible for ensuring adherence with standard protocols for electronic personnel file management and document storage.
• Understands and utilizes all HR systems including Workday and Employee Center (including Self Service, Knowledge base and Case Management) AssignmentPro, Cobalt and CIGNA envoy.
• Responsible for ensuring confidentiality is always maintained.
• Contribute to SOP/DTP maintenance process by identifying opportunities to improve current processes, escalate for discussion and decision and revise documents accordingly.
• Drive process improvement initiatives to streamline processes, improve customer experience, and increase productivity.
• Provide input into the creation and delivery of performance reporting to business stakeholders.
• Contribute specialized expertise to assigned projects and provide key updates to Team Lead and Manager