Are you a master of details with a passion for organization and making an impact? As our Legal & Regulatory Administrative Assistant, you’ll be the backbone of our global legal operations, ensuring everything runs seamlessly. Reporting to our Senior Counsel in the Philippines, you’ll take charge of contracts, safeguard intellectual property, manage corporate filings, and keep us aligned with regulatory requirements worldwide. You’ll also become our contract tool expert and create systems that empower the entire team. If you love connecting the dots, solving puzzles, and being a trusted partner in a dynamic environment, we’d love to have you on board!
What you’ll be doing:
Contract Tracking and Management; Maintenance and Management of CLM Tool
Maintains and manages the contract lifecycle management tool (CLM) of Balsam Brands, including: Configuring and managing workflows; Managing contract and legal request data; Generating reports and analyzing data; Understanding and managing integrations with other business systems; and Understanding and exploring the potential of AI and machine learning within the CLM platform.
Maintains and tracks all contracts to which Balsam Brands is party.
Handles, safeguards, and maintains legal forms database for internal use.
Intellectual Property Tracking and Management
Domain Name Management
Internal Knowledgebase Management
Maintains templates, checklists, FAQs, best practices, and other resources for common legal tasks and queries.
Corporate Filings and Registrations
Administers and maintains corporate, regulatory, and some tax filings and registrations in a variety of U.S. (and some non-U.S.) jurisdictions, including annual renewals.
Basic Legal and Market Research
Performs basic legal research, analyzes information, summarizes findings accurately, and responds to various queries regarding the same.
Provides insight into best and common industry practices by benchmarking similar businesses concerning, among others, marketing and advertising, sustainability, and data privacy.
General Functions
Performs other duties that may be assigned from time to time.
What we’re looking for:
Excellent written and verbal English communication and interpersonal skills are paramount. This includes drafting correspondence (emails, letters) and effectively communicating with foreign counterparts, government agencies, and vendors, and taking accurate meeting minutes.
Proficiency in MS Office Suite (Word, Excel, PowerPoint), email, and other relevant software.
Nice to have:
Experience in importing, exporting, and managing data within a system, as well as the ability to understand data structures, APIs, and integrations with other business systems.
Location: The Legal & Regulatory Administrative Assistant position is a work-from-home position for Balsam International Unlimited Philippine ROHQ in Manila. Team members in the Philippines are located within Metro Manila, Bataan, Batangas, Bulacan, Cavite, Laguna, Pampanga, Rizal, and Tarlac areas only.
Our must-haves:
- Must be open to joining some face-to-face gatherings, like our monthly functional meetings and quarterly teamwide events.
- Must have a back-up laptop or desktop for use, if primary laptop encounters issues.
- Must have a fast, reliable DSL, Fiber or Broadband connection (not mobile or broadband stick) as the primary internet connection with a minimum actual speed of 10MBPS.
- Must have a back-up internet connection of the same speed, if primary connection becomes spotty.
Status: This is a full-time, permanent position with benefits.
Hardware Provision: Company-issued Laptop will be provided on the first day.
At Balsam International, we strive to offer a competitive compensation and benefits package. For permanent, full-time team members, this includes:
- Government-mandated Benefits (SSS, PAG-IBIG, PhilHealth)
- 13th Month Pay
- Paid Leaves. We use time off to rest, go on vacation, or just sleep in! Our paid time off is flexible to our needs.
- Internet Subsidy. With internet allowance, we are set up for success.
- Healthcare Coverage (+ 2 dependents). We worry less about rising medical costs with flexible quality healthcare benefits.
- Maternity, Paternity, and Solo Parent Benefit. We make sure parents are supported while they navigate work and family life.
- Continuous Learning and Professional Development Benefit. Our professional and personal development are fully supported. Whether it be online courses, workshops or books!
- Mental Health Support. We manage work and life's challenges through Mental Health Day breaks, 24/7 professional counselling, and curated webinars.
- Company Incentive. An additional cash-based perk for all our Brandits based on company's performance.
- Meeting & Team Building Allowance. Happy tummies make our meetings more fun and productive!
- Shutdown Week. We can spend more time on things that matter with an additional one week paid time off on top of paid leaves.
- Volunteer Time Off. With two paid days off, we are able to volunteer for advocacies we believe in.
- Bereavement Leave. We get additional paid leaves when a loved one passes to grieve and provide immediate support to our families.
