The role is responsible for Subcontract Administration as part of the Source-to-Pay Team in Manila. 

• Prepare, review, verify, approve, and execute subcontracts under direct supervision.
• Issue Purchase Orders and Change Orders
• Maintain subcontract and procurement documentation.
• Follow and enforce procurement-related policies and procedures; maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Understand subcontracting terminology for application in day-to-day tasks.
• Assist Project Managers/project team in preparation of Purchase Requisitions (Subcontract Admin Form)
• Escalate and analyze identified issues and concerns to the Team Lead for timely resolution.
• Perform simple but varied tasks in compliance with service-level agreements, processes, policies, and procedures.
• Assess identified issues and collate documentation to investigate and resolve common and recurring issues. 
• Support selected simple process improvement initiatives to streamline processes.

• Fresh order creation and replenishment
• Supplier fill-rates review and verification
• Ways of working process improvement projects
• Project post-mortem reports and weekly metrics newsletter creation
• Supply and demand planning training
• And other admin-related tasks

You will be empowered to support the Category Management Team in foodpanda Philippines

● The role requires to drive development, growth & day to day operations for the nonfood category portfolio at PandaMart, this will include:

     ○ Category Development: Be the voice of the consumer, be on top of Industry & Market Knowledge & consumer understanding of what customers buy and why. Develop category assortment in alignment with consumer needs and PandaMart strategy

     ○ Range development: Expand categories basis selection requirement.

     ○ Product Communication Strategy: Create consumer centric catalogue that helps improve conversion.

     ○ Category profitability & Growth: Plan & deliver on growth(Volume, Value) in alignment with Internal Category teams

● Work with the commercial teams to drive discovery, traffic & conversion

● Ensure active participation in all relevant events across platforms

● Support the Category Managers and work closely with Business and Finance to manage portfolio pricing

● Inventory Management: Work closely with category & sourcing teams to ensure stock availability

● Quality: Own the quality scores (Ratings, reviews & return). Work closely with dark stores to take regular feedback & improve scores

● Other ad-hoc tasks that may be assigned by your supervisor

Your job duties will include 

1. Accounts Payable and Purchasing 

• Create Vendors. 

• Enter Vendor and Contractor Bills. 

• Enter Vendor Payments and send remittance notices. 

• Respond to vendor and contractor inquiries. 

• Review and approve submitted expense reports. 

• Send contractor engagement letters for signature. 

• Create Purchase Orders. 

1. Project Accounting and Customer Invoicing 

• Monitor timesheets and send time sheet entry reminders. 

• Track utilization of team members. 

• Create draft customer invoices/ Review invoices for approval. 

• Send customer statements. 

1. Bank and Credit Card 

• Reconcile Bank Accounts. 

1. Financial Reporting and Compliance 

• Prepare financial reports at month-end and analysis for variances. 

• Working with appointed external auditor for completion of an audit 

• Distribute reports to management. 

• Track filing deadlines (including GST) with various government bodies for compliance and manage the filings. 

• Work with the Tax accountant to provide financial information and review and reconcile prepared tax return with financials. 

• Track insurance renewals and ensure appropriate renewal as well as get competing bids. 

This role primarily provides support to the Total Rewards (TR) Department in the implementation and maintenance of compensation programs and related systems. Such programs include annual compensation planning and base pay program, bonus and other incentive plans, job evaluations, market pricing, ad hoc salary analysis, salary structure development and analytics and salary survey participation.

• Supports in performing assigned compensation activities and ensure compliance based on standard operating processes, SLA, KPIs, and relevant policies. 
• Performs audits of HR data such as compensation and rewards
• Participates in assigned activities relevant to annual salary surveys and various ad-hoc compensation requests as needed.
• Provides administrative and maintenance support related to Workday and other relevant HR systems
• Gathers information and documentation to assist in resolving straight forward issues within the assigned process
• Perform communication maintenance activities and monitors the tools relevant to Compensation Team such as email inbox, ticketing software, and other relevant HR tools.
• Prepares, submits, tracks and audits requests received through various platforms such as email inbox and ticketing tool
• Generates regular reports related to transactions such as volume, types, and status
• Maintains current processes and incorporate documentation updates as required
• Assists in day-to-day transactions under Stock Plan administration
• Monitors comprehensive list of LTI awards in various parts of the business
• May assist with department initiatives and projects by performing advanced research and/or analysis. Advance approval is required when there are financial implications.
• Escalate and analyze identified issues and concerns to the Team Lead for timely resolution.
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Perform simple but varied tasks in compliance with service level agreement, process, policies, and procedures.
• Assess identified issues and collate documentation to assist in investigating and in resolving common and recurring issues.
• Support selected simple process improvement initiatives to streamline processes.
• Perform ad hoc tasks as requested or assigned

● Assist in finalizing campaign calendar and monitoring live assets

● Assist in creating and revising tickets for creative assets

● Assist in filing vendor requests & collaborating with the commercial team

● Assist in shooting monthly TikToks

● Assist in applying for DTI permits for marketing campaigns monthly

● Assist in shooting monthly TikToks

● Assist in setting up on-app comms

● Coordinating with different stakeholders to ensure smooth campaign execution (end-to-end project management)

• Create & identify partnership opportunities based on multi-department objectives.
• Plan, implement, and manage partnership campaigns which require cross-functional collaboration (such as marketing, commercial, legal and finance).
• Build and maintain strong relationships with internal stakeholders to allow smooth negotiation of partnership resources.

Reporting to the Channel Sales Information Lead, the Sales Information Analyst is responsible for collecting, processing, synthesizing, and analyzing sales data for the use of the TCM, Sales, CMII, Brand Category Mktg, Finance, and Supply Chain teams.

1. Data Collection and Validation:

• Collect, validate, and maintain accurate sales data from various sources, including internal databases and external platforms.
• Implement data quality checks and validations to ensure data integrity and reliability.

2. Data Analysis and Reporting:

• Conduct in-depth analysis of sales data to identify trends, patterns, and opportunities.
• Generate regular reports to communicate key performance indicators (KPIs) to stakeholders.
• Provide insights and recommendations based on data analysis to support strategic decision-making.

3. Process Optimization:

• Identify opportunities for streamlining data management processes and improving efficiency.
• Implement best practices for data governance and data management within the Trade Channel Marketing team.

4. Cross-Functional Collaboration:

• Collaborate with other departments, including sales, and finance, to ensure seamless communication and alignment of data-related activities.
• Work closely with the team to provide data support for trade marketing initiatives of the marketing team.

The role is part of the Source to Pay Team supporting the risk management of Third-Party Business Partners. The role is expected to do assigned tasks with direct supervision. Under direct supervision, the role will perform multiple tasks including serving as a point of contact for suppliers and requestors and collaborating closely with various teams, including Procurement, Cross-Functional Partners, Requisition to Receipt and Invoice to Pay Teams, and Accounts Payable and Receivable. 

• Analyze and review new supplier request forms by conducting thorough investigations and background checks; verify their legitimacy and compliance
• Coordinate with suppliers to ensure updated information is reflected in all relevant systems.
• Communicate in a timely manner with requesting departments and relevant users to clarify needs and requirements; document findings and provide recommendations for approval or rejection.
• Serve as a point of contact for suppliers and requestors. Address and resolve supplier and requestor inquiries and issues with the guidance of senior members of the team and the Team Lead.
• Maintain and update key contact information for both new and existing suppliers. Guide onboarding and use of Inherent Risk questionnaire (IRQ), and other supplier-related activities
• Support the retriggering of IRQ processes as needed (e.g. due to changes in key contact information).
• Update the tracker on IRQ progress and highlight any overdue tasks and IRQs that have timed out; generate and review reports on IRQ progress
• Maintain records of IRQ monitoring activities
• Monitor the status of active IRQs to ensure timely processing and completion. Identify and address any delays or issues in the IRQ process with the support of the senior members of the team/Team Lead.
• Support the timeout process for IRQs, ensuring that any IRQs that exceed predefined time limits are appropriately addressed by coordinating with users. Helped develop and apply corrective measures to prevent future timeouts.
• Review and analyze paused IRQs by collaborating with suppliers and internal teams to identify root causes, then determine the next steps to resume of cancel the onboarding. Document decisions and communicate outcomes to relevant parties
• Support the recertification process of suppliers, ensuring compliance with organizational standards and requirements.
• Assist in the preparation and distribution of recertification documents. Track the status and update the recertification records in the supplier database accordingly.
• Review and record all third-party data within service level agreement (SLAs) timely and accurately.
• Make recommendations for updating the Ecosystem with process and policy changes and a knowledge base.
• Test any system enhancements when necessary
• Perform multiple routine tasks in compliance with SLA, process, policies, and procedures.

As a Software QA Lead, you will be responsible for ensuring the highest quality of our software while leading a team of Software QA Engineers across multiple projects. This role requires at least 9 years of relevant experience in software testing and development. As a Software QA Lead, you will be responsible for developing comprehensive test plans and strategies tailored to each project’s requirements. Your leadership will be pivotal in managing and prioritizing testing activities, ensuring efficient resource allocation and timely delivery of results. Reporting directly to the QA Manager, you will monitor test progress and outcomes, providing clear and concise reports to stakeholders.

Beyond managing day-to-day QA operations, you will champion continuous improvement initiatives within the QA team, promoting best practices and fostering a culture of excellence. Your role will also involve mentoring and conducting knowledge transfer sessions to empower team members and promote professional growth. To excel in this role, you must stay abreast of industry trends and emerging technologies in software testing, applying this knowledge to drive innovation and efficiency within our QA processes.

Job Responsibilities

• Understand and analyze business requirements and specifications
• Define appropriate test plan and test strategy
• Plan, estimate and prioritize testing activities
• Create comprehensive test scenarios, test cases and test data
• Create a comprehensive proof of tests
• Identify, record, and document defects accurately and correctly
• Track reported defects and discuss and collaborate with the engineering and product team
• Perform UI, sanity, functional, regression, component, and end-to-end testing
• Track and provide an accurate status report of all testing activities
• Conduct QA Review of test cases and test results to ensure the quality of team deliverable and 100% test coverage
• Collaborate with the QA team to Identify initiatives for process standardization, best practices and continuous improvement
• Collaborate with the development or product team to discuss concerns, clarify issues, etc
• Explore and create Proof Of Concept on testing tools, testing methodologies, etc.
• Conduct risk, impact and root cause analysis
• Monitor and guide the QA team all throughout the testing activities such as: finding the root cause of a defect, identifying testing strategy, etc.
• Ensure that the content of all testing documents are up-to-date
• Act as Point of Contact for changes in requirements, clarifications, etc. to assigned projects
• Conduct KT sessions to juniors/new joiners/colleagues
• Inspire and challenge the QA team to set a can-do attitude
• Mentor and guide the QA team for their growth professionally
• Participate in the performance reviews of colleagues in the project under test
• Be involved in the screening of QA Applicants

Technical Requirements

• 9+ years experience in software testing and development
• 3+ years experience as a software QA lead
• Proven experience of mobile and web quality testing and product release
• Able to quickly learn custom development frameworks and new technologies
• Solid experience of Agile software development and other software methodologies
• Hands-on experience in: Requirements analysis, Test planning, Test designing, Test case detailing and Defect tracking
• Extensive experience in writing clear, concise and comprehensive test plans and test cases
• Extensive experience in defect reporting, tracking and management
• Extensive experience in testing web and mobile applications
• Experience working with database operations
• Experience working with API calls
• Experience in working with different test frameworks such as BDD, TDD, etc
• Experience working with various testing and test management tools (e.g. Azure, TestRail, Qase, etc)
• Experience working with various database operation tools (e.g. MS SQL, My SQL, Mongo DB, etc)
• Experience working with various project management tools (e.g. JIRA, Azure, etc)
• Experience working with various defect tracking tools (e.g. JIRA, Azure, etc)
• Able to work on change in requirements and short deadlines under minimum supervision
• Strong knowledge of software QA methodologies, tools and processes
• Quick understanding of the functionality of the application under test
• Extensive knowledge and experience on the different types of testing such as manual, functional, integration, regression, smoke, sanity, UI, cross browser, security, performance, black box, white box, etc.
• Extensive knowledge of the SDLC and STLC
• Out of the box thinking to test and break the application under test
• Experience with any automated and / or performance test tools is a plus
• Degree in computer science, information technology or relevant field a plus

Non Technical Requirements

• Strong verbal and written communication skills
• Ability to collaborate with cross-functional teams
• Strong analytical and problem-solving skills 
• Critical thinker and detail-oriented
• Time Management & Organization Skills
• Can work under minimal supervision and committed to deliver what is required
• GREAT Attitude: An attitude to ‘test to break’, detail orientation, willingness to learn (tools, processes, methods) and suggest process improvements
• Drive/Passion (goal getter and self-starter)

Managerial Requirements

• Clear understanding of the needs of the business

• Able to elaborate and explain testing estimates, testing strategies and techniques used by the team
• Able to identify critical and non critical tests, as well as technical limitations
• Able to report on test and team progress concisely and informatively
• Able to mentor, guide and inspire colleagues

Work from Anywhere Setup

Note: This is a hybrid-Work From Home opportunity. Regular in-person meetings may be scheduled for key projects and deliverables.

About Anytime Mailbox

Anytime Mailbox, a worldwide trailblazer in the virtual mailbox industry, enables individuals, small businesses, content creators, and digital nomads to establish a real street address with a mailbox at over 2,200 locations across the planet. A virtual mailbox eliminates having to be at a physical location to get postal mail while ensuring you'll never miss your mail. With our easy-to-use app, clients can view and manage their postal mail & packages from anywhere in the world and decide whether they want their mail forwarded, scanned, shredded, or thrown away.

We are genuinely decentralized. Embracing work at home since 2013, we appreciate the value of a flexible schedule and work-life balance. We trust our team members to achieve our common goals that have enabled consistent, rapid promotion from within, long-term relationships, and 100% job satisfaction. Because we are at the starting point of our clients' endeavors, our diverse team members enjoy a shared sense of excitement in solution building. Want to join a team enabling our clients to achieve their dreams? 

Our Culture

Our company culture is focused on creating a sense of family within our team. We believe that by fostering a supportive and collaborative environment, our employees are better able to thrive and achieve their goals. From company-wide events and team-building activities to daily check-ins and one-on-one meetings, we prioritize open communication and support for our team members.

We strive to create a workplace where everyone feels valued and supported, regardless of their background or experience. Our commitment to diversity and inclusivity extends beyond just hiring practices - we work to ensure that our culture and policies reflect our values and promote a sense of belonging for all.

If you're looking for a workplace that feels like family, where you can work with a team that supports and uplifts each other, then we encourage you to apply today. Let's work together to create a workplace culture that fosters growth, collaboration, and success for all.

Apply today and let's see how we can work together to achieve great things!

The role will be responsible for supporting end-to-end project accounting life cycle activities for assigned accounts and projects. The role will be involved with stakeholder coordination to execute processes that will drive the completion of assigned projects.

Responsibilities: 

• Perform moderately complex tasks that support multiple and varied projects in compliance with the contract, service level agreement, define methodologies, and procedures
• May need to provide guidance to junior members of the team
• Reviews project financials for accurate revenue recognition
• Perform in-depth project analysis and provide recommendations based on findings
• Provide analysis, resolutions, and recommendations for moderately complex process improvements and technical issues through existing technical procedures and methodologies
• Support the Team Lead/Manager in handling escalations and managing disputes related to project financials
• Maintains and prepares SOP/DTP of current processes and the incorporate documentation updates
• Participate in audit-related activities and prepare audit responses
• May support junior members of the team in addressing routine issues within the assigned processes
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager

Create internal and external business updates/presentations
● Lead acquisition and onboarding of new suppliers
● Keep track of day-to-day supplier operations including but not limited to: Payment Tracking, PO
● and delivery monitoring, and supplier concerns
● Bridge between internal and external stakeholders

We are looking for a Accounts Payable Associate to join our growing team in Finance that is based in our shared service center in the Philippines!

Responsibilities

• Perform 3-way matching in SAP for all incoming invoices
• Ensure the daily operational activities are performed and delivered within SLAs
• Work closely, coordinate and collaborate with internal and external stakeholders
• Smooth and proper handling of stakeholder inquiries
• Maintain proper documentation and record keeping with accuracy and integrity
• Other AP-related processes
• Ad-hoc finance or administrative support to the finance team

• Performs assigned tasks related to timesheets such as compiling, reviewing, and posting of timekeeping data.
• Reviews timesheets and verifies attendance or hours worked.
• Provides support on the weekly close process to ensure accurate posting of timecard transactions.
• Run nightly revenue process.
• Answers simple timekeeping inquiries using company systems based on established guidelines and standard processes.
• Prepares reports such as post-payroll reports based on the stakeholder’s requirements.
• Escalates identified issues and concerns to the Team Lead for timely resolution.
• Maintains the SOP/DTP of current processes and incorporates documentation updates as required.
• Performs multiple routine tasks in compliance with service level agreements, process, policies, and procedures.
• Gathers information and documentation to assist in investigating and resolving issues within the assigned process.
• Perform ad hoc tasks as requested or assigned.

WHAT YOU WILL OWN:
While leads are provided, you will be expected to:
● Have the ability to sell on the phone as second nature.
● Be relentless in researching, reaching out to, and speaking to the right decision-makers in a business.
● Be sales-minded and resourceful to hit set KPIs.
● Meet requirements in the areas of documentation accuracy, partner approval and systems processing.
● Meet the expected daily productivity in terms of number of calls and sales
● Keep records of calls and sales and note useful information in an organized fashion.
● A knack for objection handling, persuasiveness, instilling urgency and acting in a fast-paced fashion.
● Problem solving comes as second nature; constantly striving to provide solutions which are in-sync to company offers.
● Constantly excelling in meeting and exceeding KPI elements set by the company. .

Create internal and external business updates/presentations
● Lead acquisition and onboarding of new suppliers
● Keep track of day-to-day supplier operations including but not limited to: Payment Tracking, PO
● and delivery monitoring, and supplier concerns
● Bridge between internal and external stakeholders

The Software & Data Engineer III develops, implements, and maintains data & software solutions that enable business operations to realize company goals and objectives. The incumbent performs complete end to end SDLC including analysis (data analysis), design, coding, debugging, testing, and support of software applications. They will be assigned to develop new data integration and transformation, software applications/systems, enhance/upgrade existing systems or provide production support. They work independently on projects of increased scope and complexity.

• Design and implement ETL processes for data transformation and preparation
• Deploy machine learning models to production environments
• Manage data pipelines for analytics and operational use
• Ensure data accuracy and integrity across multiple sources and systems
• Work in an Agile software development team to deliver new data ETL solutions, software and to maintain and support past and future solutions
• Participate in Agile ceremonies and collaborate with the Agile Program Manager (APM), Digital Product Manager (DPM), Business Systems Analyst (BSA), Quality Assurance Analyst (QA) and other Developers to clarify and refine requirements/user stories
• Translate user stories into engineering artefacts and complete software development work, which includes application design, coding, code review and testing
• Keep team and APM apprised of progress
• Works with data & software development peers to ensure that the engineering realization is in accordance with Enterprise Architecture principles and software development best practices.
• Work on performance tuning, code optimisation, refactoring, automation and DevOps (CI/CD) implementation
• Offer suggestions to stakeholders on devising effective and efficient approaches to achieve business objectives
• Manage engineering risks by proactively tracking and communicating issues, and devising methods to mitigating them
• Liaise with other teams to coordinate interdependencies and resolve issues
• Supports the resolution of in-depth user questions and production issues following support process and SLA’s
• Maintain a working knowledge of new technology and software engineering standards, practices and tools

The role is part of the Procurement Support Center Team in Manila. The role is responsible for handling simple and routine tasks that provide administrative support within the requisition-to-receipt function of procurement, including requisition creation, purchase order generation, and monitoring receipts within the company's purchasing system.

• Assist with the daily Procurement Purchase Order (PO) transactions and support operational requirements within the Requisition to Receipt processes.
• Manage and process Subcontractor Admin Form requests, due diligence and delegation of assignment to Onshore Procurement Operations.
• Support the Requisition creation and Purchase Order (PO) generation in Coupa.
• Assist the Accounts Payable and Operations Team in re-opening soft closed Coupa POs.
• Process the New Address Creation requests as a requirement in creating Requisitions in Coupa.
• Support on the creation of requests for New Suppliers and Existing Suppliers modification.
• Assist in PO query management (e.g., changes, expediting, open items).
• Coordinate and assist Requestors for Purchase Orders (PO) that requires Receipting in Coupa.
• Endorse the accounting queries of the Project Team and Accounts Payable to senior members of the team for resolution.
• Escalate issues and concerns to the Supervisor for timely resolution; work with senior members of the team in assisting customers in receiving support queries (Tier 2), triaging requests, and other issues. 
• Perform assigned tasks, including ad hoc that are required, in compliance with service level agreements, processes, policies, and procedures.
• Adhere to the Standard Operating Procedure (SOP)/desktop procedure (DTP) of current processes and assist in incorporating documentation updates as required.
• Adhere to AECOM company policies and guidelines.

The role is part of the Procurement Support Center Team in Manila. The role is responsible for handling simple and routine tasks that provide administrative support within the requisition-to-receipt function of procurement, including requisition creation, purchase order generation, and monitoring receipts within the company's purchasing system.

• Assist with the daily Procurement Purchase Order (PO) transactions and support operational requirements within the Requisition to Receipt processes.
• Manage and process Subcontractor Admin Form requests, due diligence and delegation of assignment to Onshore Procurement Operations.
• Support the Requisition creation and Purchase Order (PO) generation in Coupa.
• Assist the Accounts Payable and Operations Team in re-opening soft closed Coupa POs.
• Process the New Address Creation requests as a requirement in creating Requisitions in Coupa.
• Support on the creation of requests for New Suppliers and Existing Suppliers modification.
• Assist in PO query management (e.g., changes, expediting, open items).
• Coordinate and assist Requestors for Purchase Orders (PO) that requires Receipting in Coupa.
• Endorse the accounting queries of the Project Team and Accounts Payable to senior members of the team for resolution.
• Escalate issues and concerns to the Supervisor for timely resolution; work with senior members of the team in assisting customers in receiving support queries (Tier 2), triaging requests, and other issues. 
• Perform assigned tasks, including ad hoc that are required, in compliance with service level agreements, processes, policies, and procedures.
• Adhere to the Standard Operating Procedure (SOP)/desktop procedure (DTP) of current processes and assist in incorporating documentation updates as required.
• Adhere to AECOM company policies and guidelines.

AECOM is seeking an O2C Senior Associate, Billing to be based in Manila, Philippines

Job Description:

This role will be responsible for performing the end-to-end process of billing which includes but is not limited to invoice creation & credit note cancellation servicing at least one or more regions.

• Perform end-to-end billing tasks in compliance with approved billing policies & procedures, accounting standards, SOX, internal controls, and within the approved service level agreements.

• Assigned invoices may range from simple to moderately complex transactions.

• Update client billing information and instructions and billing rates.

• Gather and review backup documentations for billing purposes.

• Perform revenue recalculation steps in Oracle.

• Collaborate with internal/external stakeholders to ensure invoices are submitted to the clients timely and accurately.

• Distribute invoices to external clients through various distribution platforms e.g. mail, email, and client portal uploads.

• Respond to inquiries and escalate issues and concerns to the Team Lead for timely resolution.

• Participate in governance meetings with Operations Team and/or clients.

• Perform multiple routine and/or simple ad hoc tasks assigned by the Billing Team Leader or Billing Manager.

• Address critical issues with the guidance of Team Leader within the prescribed turn-around time.

• Gather information and documentation to assist in investigating and in resolving issues within the assigned process

• May be involved in selected transition-related activities such as desktop procedures creation.

The role will be responsible for supporting end-to-end project accounting life cycle activities for assigned accounts and projects. The role will be involved with stakeholder coordination to execute processes that will drive the completion of assigned projects.

• Perform routine and assigned tasks that support ongoing projects in compliance with the contract, service level agreement, define methodologies, and procedures.
• Assist in reviewing projects for accurate revenue recognition.
• Support data gathering and report generation requirements to support various reporting requirements for each project.

• Escalate identified issues and concerns to the Team Lead for timely resolution.
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Perform multiple routine tasks in compliance with service level agreement, process, policies, and procedures.
• Gather information and documentation to assist in investigating and in resolving issues within the assigned process.
• Perform POOL transactional task and provide assistance in resolving employee center tickets.

The role will be responsible for supporting end-to-end project accounting life cycle activities for assigned accounts and projects. The role will be involved with stakeholder coordination to execute processes that will drive the completion of assigned projects.

Responsibilities: 

• Perform moderately complex tasks that support multiple and varied projects in compliance with the contract, service level agreement, define methodologies, and procedures
• May need to provide guidance to junior members of the team
• Reviews project financials for accurate revenue recognition
• Perform in-depth project analysis and provide recommendations based on findings
• Provide analysis, resolutions, and recommendations for moderately complex process improvements and technical issues through existing technical procedures and methodologies
• Support the Team Lead/Manager in handling escalations and managing disputes related to project financials
• Maintains and prepares SOP/DTP of current processes and the incorporate documentation updates
• Participate in audit-related activities and prepare audit responses
• May support junior members of the team in addressing routine issues within the assigned processes
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager

DUTIES AND RESPONSIBILITIES

Functional Support

• Work with end-users to analyze, design, construct, and implement SAP applications in support of regular business operations
• Work as a system analyst with key personnel to help define user needs and design or recommend solutions
• Document applications and provide cross-functional training as needed
• Maintain liaisons with business and 3rd Party consultants and internal IT team for the resolution of SAP issues
• Assist and support in the system roll-out and implementation
• Perform and maintain functional configuration to ensure that the system is working properly
• Works with functional business areas to build Business Cases for system enhancements or improvement
• Develop plans and implement related to SAP improvements
• Responsible for the fulfillment of  Service Request and Incidents in coordination with the subject matter experts and 3rd party consultants
• Troubleshoot incidents and problems encountered by the users and provide recommendations to improve the process
• Prepare appropriate procedures and documentation to hand off support to users

Project Management

• Deliver projects according to approved project management standards to ensure the agreed scope, schedule, budget, and objectives are met
• Prepare and submit regular status reports to relevant stakeholders, indicating tasks completed, risk assessment, issues encountered, and other items requiring management action

Position Summary:

The HR OD Intern will collaborate closely with the Organizational Development team to support performance management programs, assist with administrative tasks, and contribute to various OD-related activities. This role provides a valuable opportunity to gain hands-on experience in the fields of organizational development and performance management.

Key Responsibilities:

Performance Management

• Maintain and regularly update performance management documents.

• Ensure the microsite contains all necessary learning content and aligns with branding standards.

• Work with the OD Manager to create and design materials for performance management activities and events.

• Provide support during performance management programs and events.

• Assist in drafting and disseminating performance management-related email communications.

Other Tasks

• Performs other tasks as may be assigned by the team leader.

1. Land Management
   • Reviews documents, such as, but not limited to, titles, tax declarations, certifications by various government entities, in relation to the conduct of the legal diligence of properties that the Company want to acquire;
   • Provide legal opinion and summarize the risks involved in the properties if the Company decides to purchase the same;
   • Recommend to the Farms Project Team and Company’s Management on how to decrease, if not eliminate, the risks in relation to the properties;
   • Assist in contract drafting and negotiation for the sale of the properties;
   • Oversees and manages the reclassification and conversion of the properties purchased by the Company to ensure that the same may be used for the identified purpose. Reviews documents submitted to various government agencies in support of application for land use reclassification and conversion;
   • Ensures that the Company is shielded from potential liability(ies) or such liability(ies) are within industry parameters and/or existing limits set by the Board of Directors or responsible officer(s) of the Business Unit (BU), and the drafts of documents are in accordance with the mandate given by the Board of Directors or responsible officer(s) of the BU (Requesting Unit) and applicable laws, rules, and regulations;
   • Conducts research in preparation for proposal and negotiation of the terms and conditions, or revisions thereof, contained in the documents prepared or reviewed by the AEV Contracts Team, as the case may be, during conferences and meetings with the other party(ies) thereto and ensure that the Group’s interests are consistently advanced;
   • Attends conferences, meetings, and discussions with the BU (Requesting Unit) concerning the terms and conditions set forth in the Documents;
   • Assist in conducting orientation and providing training on documents review and negotiation to the other team members of the Company;
2. Contract Management
   • Prepares drafts of documents based on the standards of COE Corporate and Commercial Projects and the requirements of the Food Group, and in accordance with the existing corporate charter and by-laws of the Group, and applicable laws, rules, and regulations; 
   • Reviews, revises, and modifies the draft of documents prepared by the different teams submitted to TLC Team for review and rendition of opinion to ensure that risks are eliminated;
   • Ensures that the Group is shielded from potential liability(ies) or such liability(ies) are within industry parameters and/or existing limits set by the Board of Directors or responsible officer(s) of the BU, and the drafts of Documents are in accordance with the mandate given by the Board of Directors or responsible officer(s) of the BU (Requesting Unit), and applicable laws, rules, and regulations;
   • Conducts research on behalf of the TLC Officer in preparation for proposal and negotiation of the terms and conditions, or revisions thereof, contained in the documents prepared or reviewed by the Lex team, as the case may be, during conferences and meetings with the other party(ies) thereto and ensure that the Group’s interests are consistently advanced;
   • Attends conferences, meetings, and discussions with the BU (Requesting Unit) concerning the terms and conditions set forth in the Documents;
   • Assists the COE Corporate and Commercial Projects Team in establishing acceptable and uniform standards for the Documents and a systematic and uniform method of review of the Documents;
   • Conducts orientation and provides training on documents review and negotiation to the other team members of the Group, as necessary;
3. Legal Compliance Management
   • Develops a good understanding of each business unit in Philippines, its strategies, its environment, competitive pressures and differentiating factors, and to use that knowledge to advise the management of the new laws, regulations or updates that impact or influence the business strategies and operations directly or indirectly;
   • Provides guidance and monitors the compliance of the Food Group Philippines with the applicable laws, rules, and regulations, including monitoring of the timeliness of obtaining/renewing necessary permits and licenses by the concerned operations/department team leaders, and provides management report on the Group’s compliance;
   • Coordinates with relevant government and other external networks, such as the Department of Agriculture, Department of Agrarian Reforms, Department of Environment and Natural Resources (DENR), Food and Drug Administration (FDA), Board of Investments, Philippine Economic Zone Authority, Department of Trade and Industry (DTI), Department of Science and Technology (DOST), Department of Energy (DOE), Bureau of Customs (BOC), Department of Justice (DOJ), Department of Labor and Employment (DOLE), Department of Labor and Employment (DOLE), and other government and regulatory bodies;
   • Monitors, and as necessary, coordinates compliance activities of the COE Legal and Compliance Team and business units to remain abreast of the status of all compliance activities and to identify trends;
   • Assists in identifying potential areas of compliance vulnerability and risk; proposes corrective actions and oversees the implementation for resolution of problematic issues, and coordinates with the business units to provide general guidance on how to avoid or deal with similar situations in the future;
   • Provides an assessment of the current legal trends that expose Food Group Philippines to risks or provide opportunities for the Food Group Philippines to ensure that Food Group Philippines senior leadership stays up to date on the legal development;
   • Assists in developing, initiating, maintaining, and revising policies and procedures for the general operation of the Food Group Philippines Compliance Programs and its related activities to prevent illegal, unethical, or improper conduct. Oversees the dayto-day operation of the Program;
   • Engages in active and continuing dialogue/collaboration with the Business Partners and external counsels to promote sharing of knowledge, experience and expertise among the legal practitioners in the Aboitiz Feedall Legal Team so that existing as well as emerging legal and regulatory issues, risks, threats or trends relating to the Food Group Philippines are properly identified, managed and best legal practices are implemented group wide;
   • Assists the in leading a rapid and effective response to situations where significant unanticipated legal threats to the group arise, makes recommendations on the nature and timing of actions to be taken, with defined responsibilities, and as appropriate overseeing the effective execution of those actions;
   • Assists in ensuring that the Food Group Philippines senior leadership is kept fully abreast of the changes and impact of relevant legal knowledge, developments and requirements, providing appropriate oral and written interpretations as necessary;
   • Works/coordinates closely with the Aboitiz Feedall Legal and Compliance functional team leaders (corporate secretarial, tax, contracts, labor and litigation) to ensure that the Team is fully aware of government affairs and developments that have impact on Business Units (BUs) and the Legal Team’s current practices and processes;
   • Collaborates with and assists the Aboitiz Feedall Legal and Compliance functional team leaders to develop some real knowledge and understanding of the new laws and regulations, updates and changes of current laws to allow Aboitiz Feedall Legal and Compliance to take on a more effective, proactive and business-based approach to its legal advisor role to the business units.
4. Litigation Management
   • Manages litigation and other modes of dispute resolution involving the Food Group Philippines by implementing legal strategies to meet the company’s objectives and/or minimize the adverse impact of the legal action to the company;
   • Coordinates and oversees the successful provision of services rendered by external legal counsel and other relevant firms or advisors employed to represent the Food Group Philippines and to protect the Group’s interests and evaluate the same based on the requirements of the company;
   • Provides a timely review of draft pleadings prepared by external legal counsel in cases involving the Food Group Philippines
5. Labour
   • Handles delivery of advisory, case/matter management, policy development and training development services relating to general labor standards, basic occupational health and safety. Subcontracting arrangements, labor audit, employee discipline, union and collective bargaining advisory, alien employment regulations, and other labor and social legislation laws and regulations, all with the objective of ensuring that Food Group Philippines is compliant with relevant labor and social legislation and regulations.
   • Manage performance of external legal advisors and counsels engaged to handle labor claims initiated against Food Group Philippines, or provide outsourced legal services in relation to negotiations with labor unions and/or complying with labor and employment regulations.
   • Assist and provide recommendations to Food Group Philippines HR in the continuous improvement of hiring, pre-employment, subcontracting, post-employment and employee policies and processes.
6. Other Tasks
   • Performs other related activities that may be assigned by immediate supervisor.