Position: Executive Assistant

Work Hours:  Monday to Friday 8:00 AM - 4:00 PM PST

Pay Range:  $800- $1200

Type of Contract: Independent Contractor

Responsibilities:

• Scheduling Meetings: Efficiently manage and organize executive calendars, schedule meetings, and coordinate appointments.
• Emails and Calls: Handle and prioritize incoming emails and phone calls, ensuring timely and appropriate responses.
• Admin Tasks: Perform various administrative tasks to support the smooth operation of the executive's office. This includes document preparation, filing, and handling office supplies.
• Calendar Management: Maintain and update executive calendars, ensuring accuracy and alignment with business priorities.

• Minimum of 2 years of proven experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Office tools and experience with Hubspot.
• Excellent communication and written skills, with a keen attention to detail.
• Spanish language proficiency is a plus.

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant (Full-time)

Salary: up to 2000 USD/month (depends on skills and years of experience)

Working Hours: Flexible PST Timezone

About the Company:

Our goal is to accelerate humanity’s progress, by giving every child on Earth an education they love.

We started by building a network that connects teachers, children, and families. Our flagship app is the #1 communication app connecting K-8 teachers, children, and families, globally. They use it to share what’s happening throughout the day through photos, videos, messages, and activities. It is actively used at an unprecedented scale: in over 95% of US schools, reaching ~51 million children in ~180 countries, with a team of just ~200 people). We are now beginning to use this network to give kids the best learning experiences in the world, far beyond those a standard school can provide. 

We hire for talent density. Our team comprises the most talented, entrepreneurial, and innovative teammates from around the world, with experience in education and large-scale consumer internet companies, including Instagram, Netflix, Dropbox, Stripe, Lyft, Y Combinator, and more. We’re building a company where the most talented people want to work. We believe you’ll do the best work of your life here—and you’ll pioneer the future of education, too.

This role will provide executive operations support to the Head of Revenue; and may expand to support other leaders over time.

Responsibilities:

1. Create systems for leverage: optimize calendar to ensure leaders’ time and energy are spent in the highest-leverage ways

Success measures:

• Calendar reflects the highest-leverage allocation of time and energy. 
• Leader feels supported with high-quality delegation, to focus on highest leverage priorities.
• 9-10/10 in regular energy and time audits.
• Leader is consistently achieving their top 3 Top Goal items every day.
• 100% of the leader's commitments +  team action items are completed.

Example problems:

• Ensure the Leaders time is allocated to the highest-leverage strategic priorities across multiple time horizons, with no distractions. 
• Leaders calendar rules are observed, including ~30% of the week as scheduled focus time.
• Proactive delegation: identify tasks or projects that can be delegated to create leverage.
• Capture and share key takeaways and action items from meetings, and ensure nothing falls through the cracks.
• What interactions are needed to ensure the Leader can be available to their function /  company, but not be a roadblock or bottleneck?

2. Supercharge relationships: proactively build an excellent network for the leader

Measures:

• External: system in place for proactively identifying and building Leader’s relationships, with high-quality interactions. This includes interacting and scheduling with potential candidates, mentors/advisors, etc.
• Internal: enable higher-quality interactions across the company at deeper, more personal levels. Proactively notice, manage and suggest ways to improve interpersonal dynamics across the team, including observing patterns and providing feedback to the Leader.

Example problems:

• Ensure prompt and proactive communication and scheduling with external and internal network
• Who are the ~3 best people who have solved problem X before? 
• What does the leader's network need to look like in a year? Help them proactively build those relationships.
• Where are the barriers to effectiveness in our leadership team relationships? Please make a plan to fix those.

Competencies

• High capacity: high intelligence + work capacity. Strong problem-solving ability, is relentless and resourceful. Describe themselves as hardworking, reliable and resilient.

• Good judgment: demonstrated good judgment and intuition in the face of new problems.
• Organizational skills: highly organized, with strong project management skills, and superb attention to detail. Closes loops and doesn’t drop any balls.
• Communication: excellent written and verbal communication skills, at all levels (early career team members → CEOs and VPs).
• Proactive: able to anticipate and respond to the needs of others before they arise. Is a self-starter, and biases towards moving faster than is comfortable.
• Builder + doer: Operates well in smaller, less hierarchical, fast-paced environments. Achieves results in the face of pressure or ambiguity. Zero ego, does every task no matter how small, in service of my energy.
• EQ: high degree of emotional intelligence and maturity. Strong emotional intelligence; able to build trust quickly.

Experiences

• Experience + muscle memory: 5+ years of supporting a high-functioning company leader(s); enough to have developed good systems and judgment.
• Early stage: has seen and is comfortable with 0→1 / 100-500 people phase.
• Remote work: has worked high-functioning and high-trust remote-first environment

Position: Executive Assistant

Salary Range: 800 – 1,000 USD per month

Working Schedule: Monday - Friday (EST) 9:30 AM - 5:30 PM

Company Overview:

As a leading SaaS company experiencing rapid growth, we are seeking an Executive Assistant with a

strong operational background to support our CEO. This pivotal role, reporting to the Chief of Staff,

requires a blend of administrative excellence and operational acumen.

Job Description:

The Executive Assistant will provide comprehensive support to our CEO, encompassing a wide range of

responsibilities. This role is ideal for someone who is not only adept in traditional executive assistant

duties but also possesses a strong inclination towards operations and data analysis.

Key Responsibilities:

● Manage email inboxes, calendars, and scheduling with efficiency and foresight.

● Conduct comprehensive research projects, contributing valuable insights for business growth.

● Arrange travel, reservations, and logistical support with precision.

● Handle data entry and invoice payments with accuracy.

● Draft, edit, and proofread various documents, ensuring high standards of professionalism.

● Coordinate and execute events and special projects, demonstrating exceptional organizational

skills.

● Tackle diverse challenges, including HR, operations, finance, and sales-related projects.

● Perform manual tasks such as material duplication and detailed sales list research.

● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating proficiency in

numbers and data interpretation.

● Proactively identify opportunities to streamline processes and reduce workload for the CEO and

Chief of Staff.

● Maintain discretion and confidentiality across all business matters.

Requirements:

● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS

environment and with U.S.-based CEOs.

● Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks

such as HubSpot, Heap, Stripe, and Rippling.

● Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.

● Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.

● Demonstrated ability in multitasking, time management, and organizational excellence.

● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.

● A unique blend of administrative and operational skills, akin to an operations associate/analyst

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Social Media and General Virtual Admin Assistant

Working Hours: To Be Determined

Salary Range: $900 - $1200/month

Join our dynamic team! We are seeking a skilled Social Media and General Virtual Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Responsibilities:

• This individual will be building out lists of prospective recruits in the insurance agency field, then accessing clients LinkedIn for direct outreach and setting up calls/meetings
• They will then do the same thing for prospective clients with defined criteria
• Research topics and coordinate flights and travel both for work and personal use
• Schedule conversations and meetings for client
• Event planning for work (coordinate get-togethers for team and team building activities)
• Coordinate vendors and develop outreach work or capture sign ups

• Minimum 2 years of experience
• Above Average to Excellent communication and written skills; minor accent is acceptable
• Tools: Office 365, Google Workspace, Google Drive, Notion (big plus), and Sales Force (big plus)
• Must be detail oriented, coachable, friendly, fun, and trustworthy  
• Prior experience in US Insurance, Sales,Recruiting and Client Retention

• Manage scheduling for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)

Position: Executive Assistant

Working Hours: Monday to Friday; 9am - 5pm MST

Salary Range: USD 900 - USD 1,300/month

Main Responsibilities:

● Provide comprehensive assistance across diverse tasks, including but not limited to legal

matters, financial tasks, and investor reporting.

● Calendar Management: Efficiently organize and manage the executive's schedule, ensuring appointments, meetings, and deadlines are coordinated seamlessly. Anticipate potential conflicts and proactively resolve scheduling issues.

● Communication Coordination: Serve as a central point of contact for internal and external communications. Draft and respond to emails, messages, and other correspondence on behalf of the executive, maintaining professionalism and confidentiality.

Qualifications:

● Minimum of 2 years of experience as an Executive Assistant.

● Has prior experience in Bookkeeping and proficient in using Bookkeeping software such as QuickBooks and Xero.

● Meticulous and extremely detail oriented

● Above-average to excellent communication and written skills.

Position: Legal Assistant

Working Hours: Monday to Friday, 48hrs/week EST (TBD with client)

Salary Range: 1000 – 1200 USD

About the company:

We have been proudly serving residents of the Bronx community for over 40 years. Practice areas include Personal Injury, Medical Malpractice, Slip & Fall cases, Motor Vehicle Accidents, and Premises Liability.

Duties and Responsibilities:

• Assist paralegals and legal officers in their daily tasks and assignments
• Draft, review, prepare, and process legal documents efficiently and accurately
• Summarize medical records, create treatment/event timelines, and develop chronological medical summaries
• Complete application forms and submit them for review by the Supervisor
• Handle the filing of legal documents with U.S. government agencies
• Keep clients informed by monitoring and coordinating the status of filed applications and providing regular updates
• Establish and maintain organized client records and files
• Conduct legal research to support case-related tasks and assignments
• Undertake other job-related duties as they arise from time to time

• A fast and reliable internet connection (at least 100 mbps)
• Working back-up internet connection (mobile data not included)
• In-home office setup including Windows Computer (including webcam) with the most recent version of MS Office installed (all programs; Word, Excel, and Outlook)
• No less than 8 GB RAM
• Minimum of Intel Core i5 processor or equivalent.
• Adobe Acrobat Pro or any PDF editor
• Note: Mac does not support some of the required applications needed for the role

Qualifications:

• At least 1 year of experience in a similar role
• Proficient in Microsoft Office
• Bachelor’s Degree in relevant fields preferred
• Excellent communication and interpersonal abilities
• Proficiency in using office software and legal research tools.
• Willing to stay in the company for 3 years or more

To be considered for the role, you will need to possess the following competencies: • Excellent organisational & time management skills • The ability to work well within a team as well as autonomously • First-rate attention to detail and communication skills (both oral and written) • Proficient knowledge of programs such as Microsoft Word, Excel and Outlook • The ability to work Mondays to Fridays onsite in our Sydney City office This is an entry level position that would be ideal for an individual who would like to become a career paralegal and has the viewpoint of committing to long term employment with the firm. You do not need to have previous legal experience or aspirations of becoming a lawyer to be considered for this position. Law students are welcome to apply but you must have a minimum 2-3 years left on your studies and be able to work full time without your studies affecting your ability to perform the work required or your attendance at work.

Join the A-Team and experience the A-Life!

Salary: P800/hour to P1000/hour (Hourly Package)

Schedule: Any day - 3days/week; 6hrs/day (between 09:00 AM - 06:00 PM AEST)

What are we looking for?

Skills Required:

• Understanding of Contract and Document
• Experience with Evidence Preparation and Summarization
• Experience in Scheduling and Calendar Management
• Experience using a Document Management Software
• 1 year experience in managing motor vehicle collision claims in Qld
• 2 years' experience in civil litigation in the Qld jurisdiction

Nice to Have:

• Insurance companies experience
• Law Firm Experience
• Financial Industry experience
• Bachelor's degree in legal studies or a related field

What will you do?

• Gather, organize, and prepare evidence to support claims and legal proceedings.
• Prepare concise and clear summaries of evidence for legal and administrative purposes.
• Engage directly with clients aiding and maintaining high level of professionalism in all communications.
• Assist with the team in filing necessary court documents, communication with beneficiaries and managing probate process.
• Manage schedules, including court dates, client meetings and deadlines to ensure efficient time management and case progression.

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a tech-savvy firm based in Brisbane, offering diverse legal services across Australia. They specialize in insurance and commercial law, serving underwriters, businesses, and individuals. Their expertise in both areas lets them confidently assist clients referred by insurance brokers. They pioneer a new model, representing clients nationwide from a single office. This approach guarantees consistent quality, reliability, and speedy legal services throughout Australia.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Position : Executive Assistant

Working Hours : 10 am - 7 pm EST

Salary Range : 800-1000 USD

ABOUT THE ROLE:

As an Executive Assistant, you play a pivotal role in supporting our client with both personal and business tasks, with a specific focus on managing their real estate portfolio. Your responsibilities include engaging with real estate investors through effective phone communication. Proficiency in essential tools such as Microsoft Office (Outlook, Excel, PowerPoint) and email is crucial. We value your ability to independently tackle tasks, demonstrating at least 1 year of experience in a similar role. As a go-getter, you'll thrive in our dynamic work environment, contributing to the client's success.

SCOPE OF WORK:

• Assist the client with personal and business tasks
• Support in managing real estate portfolio
• Engage in communication with real estate investors via phone calls
  

MINIMUM REQUIREMENTS:

• Proficienct in Microsoft Office (Outlook, Excel, PowerPoint)
• 1 year of relevant experience
• Ability to independently figure out tasks
• Proactive and self-motivated go-getter

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $800-$1200/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 3-4 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Job Title: Executive Assistant

Salary Range: $1000 per month (DOE)

Working hours: Juggling  between Toronto/NY EST and Tokyo JST this year as the client bounce between both cities.

Duties and Responsibilities:

• Conduct market research to inform business strategies
• Source and manage vendors for various projects
• Coordinate and oversee project management tasks
• Efficiently handle scheduling and calendar management
• Compile and document meeting minutes for team reference
• Participate in sales calls and contribute to business development
• Conduct debrief sessions with team members for continuous improvement
• Assist with personal planning tasks for key stakeholders

• Must understand or be knowledgeable about  the Japanese language
• Minimum of 2 years of relevant experience; more experience is preferable
• Proficient in using Slack, Google Sheets & Docs, Notion, and AirTable
• Familiar with Adobe Photoshop & Lightroom is considered a nice-to-have skill

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 5-7 years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

ONLY OPEN TO FILIPINO CANDIDATES

Position : Executive Assistant

Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm)

Occasional Saturdays may be required.

Additional OT may be required to meet project/assignment deadlines.

Pay Range : $1300-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. 

Our company predominately works with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade.

Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area.

Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model

Duties and Responsibilities:

• Expert in calendar management
• Ability to draft and organize email responses.
• Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
• Handle incoming calls and correspondence, directing inquiries as appropriate.
• Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
• Arrange and coordinate meetings, and events, including preparing agendas and minutes
• Attend meetings to take detailed minutes, and follow up on action items.
• Assist in direct support of six director-level reports.
• Facilitate internal communication within teams
• Support Sales and marketing initiatives, projects, presentations
• Collaborate with sales teams to compile and analyze sales reports and data
• Assist in the development and implementation of marketing strategies
• Coordinate and manage client meetings, including preparation of meeting material
• Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
• Process invoices, expense reports, and other basic accounting functions
• Identify opportunities for process improvement within the department and company
• Stay updated with industry trends to provide insights for sales and marketing strategies.
• Handles special administrative projects and work overflow as required.
• Minor personal task delegation to ensure the VP can focus on business-critical priorities.
• Appointment Management
• Light personal email correspondence
  

Minimum Requirements:

• At least 7+ years of experience as an Executive Assistant (must reflect on resume)
• Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
• Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
• Experience supporting NA based Executive Teams (more than 1 Person)
• Experience supporting a team
• Proficiency in Excel formulas, pivot tables, data analytics
• Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
• Ability to build/customize GPTs
• Understanding of how to leverage different pre-built GPTs
• How to optimize AI Usage
• Experience with Project Management Tools such as Asana, Trello, Monday
• Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
• Ability to learn additional industry-relevant software and tools (Storis)
• Ability to troubleshoot basic technology issues.
• Experience building presentation decks that are internal and external facing
• Resourceful and fast learner
• Able to respect confidentiality and a high level of discretion.
• Flexible to adapt to changing priorities and business needs
• Exceptional organization and time-management skills
• Strong written and verbal communication skills, as an individual could/will be client-facing.
• Experience working in a sales/retail environment prior to becoming an EA would be an asset.

Technology Requirements

• Have their own PC or Laptop
• RAM Min – 8GB (16GB Recommended)
• Core I5 or better Processor
• Access to own reliable high speed internet

Position :         Executive Assistant
Working Hours : 8am-5pm Eastern Time

Salary Range : 900-1500 USD

ABOUT THE ROLE:

We are currently seeking a highly organized and detail-oriented individual to fill the role of Executive Assistant - Bookkeeper. The successful candidate will be responsible for a range of financial tasks, from invoicing to cash flow reporting, while supporting executive functions seamlessly. 

SCOPE OF WORK:

• Invoicing and payment management
• Detailed receipt and expense tracking
• Generation of cash flow reports
• Coordination of payment and invoice timing
  

MINIMUM REQUIREMENTS:

• Proven experience with Quickbooks, Excel, Word, and PDF
• Familiarity with international travel websites is a plus
• Proficiency in Quickbooks, Excel, Outlook, Google Calendar, Zoom, Teams, and Google Meet
• Ability to set up calls and navigate international travel websites
• Highly task-oriented and detail-focused
• Proven self-starter with a can-do attitude
• Enthusiastic and proactive work ethic
• Strong problem-solving skills

LOOKING FOR FILIPINO CANDIDATES CURRENTLY RESIDING IN THE PHILIPPINES.

*We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your application.

Position: Executive Assistant & Analyst

Working Hours: M - F 7am - 3pm CST

Holidays: Easter, Memorial Day, Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Years Day 

Salary Range: USD 1,200 to USD 1,300/month

About the Role:

VC firm and software consulting. Looking for a virtual assistant who can be trustworthy and discreet. The client handles lots of deals and doesn’t want any information being leaked.

Key Responsibilities:

• Monitoring email and creating a file structure for important/urgent items like tax, legal documents, etc.
• Filing emails for my attention and creating a task system to enable the urgent and/or important to be highlighted to me for action
• Managing the client’s calendar for possible overlaps or inconsistencies and coordinating reschedules (calendar management)
• Creating documents, proposals, and presentations off of verbal notes for review and approval
• Pulling data on personal budget to ensure accuracy on past spending

• Must be discrete, can keep and honor data confidentiality
• Detailed-oriented
• Design capabilities (a plus)
• Letters of recommendation and referrals (trust and loyalty is very important to the client)
• Proficient in English (writing/reading)
• MS Suite of applications – Word, Excel, PowerPoint, Outlook
• Reviewing emails and detecting priority levels based on a rubric and logic
• Proficient in financial and data analysis

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant

Working Hours : 9 am to 5 pm MT | 5 pm to 9 am Philippine Time

Salary Range : $1,000 - $1,500/month

About the Role:

We are seeking a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will provide essential administrative support to our executive team, ensuring smooth daily operations and efficient communication.

Responsibilities:

• Email and Calendar Management: Manage emails, schedule appointments, and send out reminders.
• Data Entry: Enter and update data across various platforms.
• Internet Research: Conduct research on behalf of the company to assist with project creation and development.
• Personal Tasks Management (for company staff): Assist with tasks such as booking travel, managing appointments, or other tasks as required.
• Project Management: Assist in coordinating and managing projects, ensuring tasks are accomplished to schedule.
• Transcription Services: Transcribe meeting notes and other recorded content as needed.
• Utilizing and managing tasks on tools such as Microsoft Office, Notion, and Todoist.
• Social Media Management

• At least 2 years of experience as an executive assistant or similar role
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Office and other relevant software

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Executive Assistant
Working hours: TBD
Salary: $800 - $1,500/month

Law

• Manage the legal practice’s calendar, ensuring seamless coordination of appointments and engagements
• Help prepare Harry for meetings including pre-meeting research and briefings
• Handle administrative tasks such as processing expense reports and managing invoice payments
• Coordinate meetings, take notes, and actuate follow-up items
• Arrange events, lunches, and dinners, and handle gifting, for client meetings
• Handle administrative tasks such as processing expense reports and managing invoice payments.
• Assist in document preparation to support ongoing projects
  
  Household
• Coordinate comprehensive door-to-door travel arrangements for both business and personal trips.
• Undertake special projects, such as scouting venues, booking reservations, and organizing events.
• Manage personal appointments, including medical, wellness, and other essential bookings
• Oversee household management tasks, including researching, hiring and liaising with contractors, maintenance, and domestic staff
• Plan and coordinate family events, celebrations, and gatherings
• Keep the principal updated on progress of projects
• Manage philanthropic and board engagements and interests
• Displays a willingness to take innovative approaches to administrative support

• A year of experience as an Executive Assistant or similar role
• Proficient with Gmail, Office 365, Google Slides, and Google Docs, and enthusiastic about mastering new online productivity and project management tools.
• Must have a logical mindset, a passion for technology, and a desire to expand your skill set, we look forward to embarking on this exciting journey together.
• Proficient in using a tool Harvest
• Interested in doing paralegal work time
• Ideal candidate is a self-starter with solid basic math and written English skills

• Selling assigned line of U-BIX Products.
  
• Acquire new clients/Accounts.
  
• Increase machines sales &market share through the implementation of company sales policies.
  
• Develop/implement monthly & quarterly sales plan to increase sales & generated sales.
  
• Retain & penetrate route calls on prospects/accounts.
  
• Continuously update product knowledge & selling knowledge.
  
• Conduct product demonstration.
  
• Monitor & comply with pricing procedure
  
• Conduct cold canvas on prospects.
  
• Understand Account problem, needs people by conducting accurate through data gathering.
  
• Perform other tasks related to the job that may be assigned by supervisor.
  
• Fresh graduates are encourage to apply.

• Graduate of any 4 year course.
  
• At least 6 to 1 year experience in sales preferably in selling industrial & office equipment.
  
• Proficient in computer software & networking applications.
  
• Must have the passion & enthusiasm to pursue a career sales.
  
• Pleasing personality, with negotiation skills.

Salary: $8 to $11 (Hourly)

Schedule: Monday – Friday (09:00 AM - 01:00 PM EST)

What are we looking for?

Skills Required:

• With a Bachelor's degree and/or paralegal certificate.
• Effectively manage ongoing settlement with various parties and update stakeholders as needed.
• Strong understanding of trademark laws, regulations, and filing procedures.
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work collaboratively in a fast-paced team environment.
• Exceptional time management and multitasking abilities.

Nice to Have:

• Fluent in Mandarin (reading, writing, etc.)

What will you do?

• Collaborate with attorneys to manage trademark portfolios for a variety of clients.
• Prepare and file trademark and copyright applications, responses to office actions, and other related documents.
• Assist with drafting legal correspondence and documents, including cease-and-desist letters and licensing agreements.
• Maintain accurate and up-to-date records of trademark matters using practice management software.
• Communicate with clients, government agencies, and external stakeholders regarding trademark matters.
• Email communications and correspondence.
• Client Intake process management.

Join the awesome team and enjoy these benefits & perks:

• Work from home setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client founded in 2016, is a Pennsylvania-based company and a leader in global patent protection. They offer worry-free patent translation, foreign filing, and annuity solutions empower IP professionals to seamlessly protect innovation around the globe. Their accurate, timely, and transparent services enable clients to reduce costs, streamline processes, and efficiently achieve global IP protection. And their highly skilled teams of native-speaking translators ensure accuracy and fast turnaround times, helping clients meet deadlines, control costs, and gain a competitive edge in global IP protection.

To learn more about our awesome opportunities, visit connectos.co/careers

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

NielsenIQ Customer Success places our customers at the heart of everything that we do. We strive to offer a consistent customer experience across all our markets by harmonizing our ways of working, focusing on engagement and driving analytics excellence. We give our customers an enjoyable, easy, effective service featuring a modernized customer experience. Customer Success is instrumental to realize the NielsenIQ vision to be a leading global information services company with strong, market leading growth enabled by new, innovative product offerings and modern technology that creates substantial value for our customers, retailers and employees.  

This position will be, within the Analytics & Insights team, responsible for delighting clients around Asia through delivering retail measurement insights and analysis.  

Responsibilities 

• Providing performance overview analysis and business issue analysis to Consumer-Packaged Goods clients around Asia 
• Providing in-depth consulting services and delivering insights and analytics as well as thought leadership 
• Developing deep knowledge of Nielsen IQ RMS and Panel solutions and delivering value for clients 
• Working closely with the Consulting Lead and Customer Service to transform customer experience. 
• Consulting clients to optimize use of NielsenIQ Essentials 
• Developing and delivering business solutions for client performance tracking 

LOOKING FOR FILIPINO CANDIDATES WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES ONLY!

Job Title: Executive Assistant

Working Hours:  Mon-Fri, Flexible, with availability until 8 pm EST

Type of contract: Independent Contractor

Salary: 1200–1500 USD/month

Duties and Responsibilities:

• Calendar Management:
• Efficiently manage and organize daily schedules, appointments, and commitments.
• Anticipate and resolve scheduling conflicts to optimize the executive's time.
• Meeting Management:
• Coordinate and schedule internal and external meetings.
• Prepare meeting materials and agendas, ensuring all participants are well informed.
• Transcribing Meeting Notes:
• Accurately transcribe and organize notes from various meetings.
• Social Media Management:
• Schedule and manage social media posts.
• Engage with followers through comments and messages.
• Proactive Problem Solving:
• Anticipate needs and identify potential issues in advance.
• Take proactive measures to address and resolve challenges before they arise.
• Standard Operating Procedures (SOPs):
• Create and maintain Standard Operating Procedures to ensure efficient workflows.
• Keep documents up-to-date with any changes or improvements.
• Travel Coordination:
• Efficiently coordinate travel arrangements, including flights, accommodations, and transportation.
• Propose and book restaurants, and identify interesting events around specified locations.

• Experience:
• At least 2 years of experience as an Executive Assistant to the CEO
• Technical Proficiency:
• Familiarity with Office 365 and Google Suite.
• Comfortable using technology and adapting to new tools.
• Detail-Oriented:
• Ability to pay attention to the finer details and maintain accuracy.
• Self-Motivated:
• Proactive and able to work independently to accomplish tasks.
• Reliability and Thoroughness: 
• Dependable with a commitment to thorough and accurate work.
• Anticipatory Skills: 
• Capable of anticipating needs and addressing potential issues in advance.

• Communication Skills:
• Excellent written and verbal communication skills in English.
• Ability to communicate effectively with diverse individuals.

• 14 paid time-offs per year
• Budget of $50/month for any DTC e-commerce products on Shopify they want.
• Annual stipend to invest in continued education programs ($500/year)
• Licenses to creative and business software tools: Figma, Canva
• Access to a large, proprietary database of e-commerce technology and consumer trend data (worth $20k)

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:  Executive Assistant

Working Hours: 40 hours, Monday-Friday, 8 AM-5 PM, Eastern Standard Time

Salary Range: $800-$15000/month

About the Company 

The client's company is a fractional chief of staff agency designed to manage start-up founders' time and team. 

Duties and responsibilities: 

1. Client Management:

• Serve as the primary point of contact for assigned clients.
• Collaborate closely with the Chief of Staff to understand client needs and objectives.
• Coordinate and manage client communications, ensuring a high level of responsiveness and professionalism.

2. Research:

• Conduct market research and gather relevant information to support client projects.
• Provide insights and recommendations based on thorough research and analysis.

3. Administrative Support:

• Handle ad hoc administrative tasks for clients, including scheduling meetings, managing emails, and organizing documentation.
• Assist in maintaining organized client files and records.

4. Project Management:

• Support the planning and execution of client projects.
• Ensure project timelines are met and deliverables are of the highest quality.

• 3+ years of experience as a Virtual Assistant or similar position
• Bachelor’s Degree or equivalent work experience
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite or Google Workspace
• Familiarity with Slack and Notion is preferred
• Proven experience in executive support, administration, or project management is a must
• A genuine passion for contributing to the success of startup founders and executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Decision-making skills
• Great problem-solving skills with efficiency
• Can work independently
• Consumer Goods / CPG experience or familiarity is a PLUS

We are currently seeking a highly motivated and results-driven Account Executive to join our sales team at U-BIX Corporation. As an Account Executive, you will be responsible for identifying and acquiring new business opportunities, building and maintaining strong customer relationships, and achieving sales targets.

JOB DESCRIPTION:

• Identify and prospect potential customers through various channels such as cold calling, networking, and referrals.
• Understand customer needs and objectives, and recommend appropriate U-BIX products and solutions.
• Prepare and deliver sales presentations and proposals to potential clients.
• Negotiate and close sales deals, ensuring customer satisfaction and long-term relationships.
• Collaborate with internal teams to ensure smooth implementation and delivery of products and services to customers.
• Keep updated with industry trends, competitor activities, and market opportunities.

If you are a self-motivated individual with excellent communication and negotiation skills, and a proven track record in achieving sales targets, we would love to hear from you.

• Bachelor's degree in Business, Marketing, or related field.
• Prior experience in sales, preferably in the business-to-business (B2B) industry.
• Strong prospecting and networking skills.
• Excellent communication and presentation skills.
• Ability to build and maintain strong customer relationships.
• Proven track record in achieving sales targets.
• Proficient in MS Office and CRM software.