• Conducts negotiations with suppliers and contractors to obtain the best possible price.
• Coordinates with the requesting department all product specifications, lead time and other details pertaining to the requested product.
• Ensures quotation and supplier accreditation files are complete and accurate and all food deliveries are compliant with the food safety standards of the Hotel.

Job Title: E-commerce Customer Support and Inventory Specialist

Job Summary: We are seeking a detail-oriented and proactive E-commerce Customer Support and Inventory Specialist to join our team. This role is crucial for ensuring smooth operations across multiple online marketplaces, maintaining inventory accuracy, and managing customer interactions. The ideal candidate will have experience in e-commerce, exceptional communication skills, and a keen eye for detail to help us deliver an excellent customer experience while managing and monitoring inventory across various platforms.

Key Responsibilities:

1. Customer Feedback Analysis:
• Read and categorize customer feedback based on complaint types.
• Identify recurring issues and provide insights to improve product listings and customer satisfaction.
2. Inventory Management:
• Regularly update inventory levels for multiple SKUs across various e-commerce marketplaces.
• Monitor inventory to ensure optimal stock levels and prevent overstock or stockouts.
• Coordinate with the team to handle stock replenishment and transfers as needed.
3. Customer Support:
• Handle customer inquiries, messages, and emails promptly and professionally.
• Process replacement orders for defective or damaged products.
• Respond to social media messages to address customer concerns and provide product information.
4. Account and Listing Management:
• Review account health on all e-commerce platforms, ensuring no issues with listings, counterfeit sellers, or account status.
• Set up and manage promotional coupons, discounts, and special offers on different marketplaces.
5. Quality Assurance:
• Continuously monitor listings to ensure accuracy in descriptions, pricing, and compliance with platform policies.
• Ensure listings reflect the latest inventory, specifications, and any updates to product information.

Qualifications:

• Previous experience in e-commerce customer service, inventory management, or a similar role.
• Strong written communication skills for handling customer messages and emails professionally.
• Familiarity with major e-commerce platforms (Amazon, eBay, etc.) and experience with account health monitoring.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Basic knowledge of social media platforms for responding to customer inquiries.
• Detail-oriented with a proactive approach to problem-solving.

Preferred Qualifications:

• Experience with inventory management systems or e-commerce software tools.
• Familiarity with counterfeit seller prevention and marketplace policies.

Qualifications:

• Previous experience in e-commerce customer service, inventory management, or a similar role.
• Strong written communication skills for handling customer messages and emails professionally.
• Familiarity with major e-commerce platforms (Amazon, eBay, etc.) and experience with account health monitoring.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Basic knowledge of social media platforms for responding to customer inquiries.
• Detail-oriented with a proactive approach to problem-solving.

Preferred Qualifications:

• Experience with inventory management systems or e-commerce software tools.
• Familiarity with counterfeit seller prevention and marketplace policies.

• Negotiates with suppliers and ensures items are ordered and approved within the specified cut-off.
• Coordinates with the requestor’s correct product specifications to ensure orders are correct and follow-up deliveries from suppliers to ensure timely deliveries of orders.
• Continuous product sourcing to find alternative items and supplier development to obtain several sources.

The Operational Procurement Professional is part of the Vendor Management Operations Team, which is located in Avaloq's centralized Vendor Management Team. The Vendor Management Team ensures that the goods Avaloq needs are available and that the services to be procured are negotiated at the best possible conditions. Smoothly functioning purchasing is an important basis for the successful realization of our projects and the best possible satisfaction of our customers. The Vendor Management Operations Team consists of various specialists with responsibilities in the areas of contracting, procure-to-pay and system/tool administration.

In this role you will work closely with contract managers, vendor management category leads and global stakeholders (including project managers and PMOs) to ensure PO Documents and onboarding and offboarding of external employees are in line with our recent processes and policies. A core result of this position is to guarantee a smooth handling of Avaloq’s entire operational purchasing process, being part of various projects, and important assistance with internal and external procurement audits.

Your key tasks:

• Execute purchase orders in accordance with our purchase requisitions (reviewing and analysing). Support finance and business colleagues in both the good receipts and invoice approval process and oversee the onboarding, extension and offboarding of externals employees.
• Vendor Master Creation
• Make sure to adhere to our Group Procurement Policies, processes, and guidelines. (including approval of purchase requisitions and/ or purchase orders)
• Plan, execute, and finalize procurement projects according to deadlines and within budget. Acquiring resources and coordinating the efforts of team members and internal departments to deliver according to plan.
• Offer buying support if needed: Supports business end users with Item Requests and Onboarding Process. Trains and educates internal stakeholders on existing processes and familiarizes them with those. Provide inputs to improve the procurement to pay process.
• Support other team members in their daily procurement tasks.

The Procurement Associate is responsible for the timely and cost-effective procurement of local materials, supplies, or services for the plant operations. He/she is also responsible for looking for reliable vendors with good after-sales service to assure economical costs to the company.

Master Data Administration
The responsibilities and accountabilities of the position include but are not limited to the following:
● Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data)
● Determines whether or not a newly requested master data object already exists in the central system
● Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
● Follow and maintain naming convention guidelines where applicable
● Ensure data quality, compliance and consistency of master data across business systems
● Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
● Own the resolution of all master data related issues, these include data gathering &
understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
● Provide support related to master data requirements for change requests and new system implementations
● Assist business process experts in defining standard operating procedures, process flows and related documentation.
● Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Purchase Requisition to Purchase Order Processing
1. Determines the materials, supplies, or services needed for operation through daily review of approved Purchase Requisitions.
2. Coordinates with the internal customers for the specifications of the materials, supplies, or services particularly those that are highly technical and complex.
3. Prepares and processes all approved purchase requisitions of materials, supplies, or
services by conducting bidding procedures or canvassing with different vendors.
4. Negotiates for the best possible price on all purchases.
5. Prepares purchase orders based on approved purchase recommendation summary and ensures the accuracy of all entries in a timely manner.
6. Reviews and provides guidance in the preparation of contracts, agreements, and
amendments.
7. Keeps internal customers informed on updates of schedule changes and/or status of their purchase requisitions.

Purchase Order Delivery
8. Coordinates the processing of purchased materials, supplies, or services (e.g. ordering,
delivery, checking, receiving, and conducting follow-up), ensuring that materials and supplies received or and services rendered are as ordered - right price with right quality and quantity delivered at the right place within the time specified by the requisitioner.
9. Identifies corrective action remedies for defective or unacceptable materials, supplies, or services and coordinates with the vendor regarding rejects, returns, or repairs.

Payment Facilitation
10. Ensures timely payment to suppliers by mediating in billing reconciliations between
vendors and Accounting for settlement of invoice discrepancies for actual materials, supplies, or services ordered and delivered.

Supplier Management
11. Secures renewal and completion of supplier Accreditation requirements on a yearly basis for items being handled.
12. Assess the accredited vendor competence under the annual Vendor Performance

Evaluation Rating wherein compliance with purchase order agreements is being monitored
and reviewed.
13. Updates filing database for Accreditation and Vendor Performance Evaluation Rating and provide feedback to suppliers.

14. Manages existing supplier relationships to ensure continuity of delivery of materials,
supplies, or services that meets performance standards of the company while seeking new ones.

1.    Purchase needs and meet orders, gather information about the market, manage relationships with vendors, and ensure that purchases are made on time by placing orders with vendors.
2.    In line with the standards and procedures identified by the facility and the Head Office, carry out all purchases related to the facility in coordination with the Purchasing Department and monitor, plan and deliver them on time and according to budgetary discipline.
3.    Gather quotes from companies for all supplies that enter the facility.
4.    Decide on how the supplies will be purchased, in line with the policies identified by Cluster General Manager.
5.    Prepare lists of approved suppliers.
6.    Collect orders from the departments and ask for written quotes from companies. Submit the top three quotes that are compatible with the policy.
7.    Organise the drivers and vehicles for purchasing and administrative purposes.
8.    Control the invoices and waybills for goods purchased from other companies and organisations.
9.    Control whether the goods received from the companies comply with the required quality standards. Contact companies that have not delivered goods with the required quality standards and ensure that the proper quality goods are delivered.
10.    Ensure that employees in the Purchasing Department work in a coherent and systematic manner.
11.    Organise periodic department meetings.
12.    Identify the training needs of the department’s employees and offer in-house and external training opportunities.
13.    Motivate employees by creating an appropriate environment physically, socially and psychologically in the department.
14.    Attend training programmes for the management team.
15.    Maintain good relationships will all department managers.
16.    Ensure that all official documents are filed and maintained in an orderly manner.
17.    Establish good relationships with service and product providers.
18.    Keep track of the innovations in the industry and attend industry-specific trade fairs.
19.    Take part in the Food Safety Team and attend the MR meetings.
20.    To predict that all activities and to be purchased all equipment and belongings may create disease for the environment, to join all activities which is organized to protect biological diversity and shares the responsibilities, shares the individual responsibilities in order to increase environment knowledge and to carry on necessary trainings. To provide minimum consumption currently used all stuffs and equipment (paper, printed out etc.). 
21.    To implement his responsibilities in order to eliminate and collect waste in a proper way, reduce environmental pollution and harmful effects to the environment and lead to staffs.
22.    To provide carrying chemicals safely, carrying, storing and using in accordance with laws.
23.    Carry out all responsibilities related to the quality management and food safety management systems implemented at the facilities.
24.    Carry out all other duties assigned by managers and hotel management not specified in the job description.
 

This newly created role is a pivotal position within our global firm, requiring excellent attention to detail and operational acumen. Reporting to the Director of Finance Operations, the successful candidate will contribute to the efficient procurement of goods and services, ensuring compliance and driving cost-effectiveness across our organization. This role presents an exciting opportunity for a proactive individual with a passion for procurement to thrive in a dynamic, fast-paced environment.

Responsibilities: 

• Assist in managing the end-to-end procurement process, including vendor selection, negotiation, and contract management.

• Collaborate with internal stakeholders to understand procurement needs and develop sourcing strategies that align with business objectives.

• Execute purchase orders, track deliveries, and resolve any procurement-related issues in a timely manner.

• Maintain accurate procurement records and documentation, ensuring compliance with company policies and regulations.

• Support the evaluation of vendor performance and identify opportunities for process improvement and cost savings.

• Assist in conducting market research and supplier assessments to identify potential vendors and evaluate their capabilities.

• Provide administrative support to the procurement team as needed, including data entry, report generation, and supplier communication.

Business Unit Mission:
The Procurement Coordinator is responsible for securing (onboarding and setting up) external fieldwork suppliers for quantitative and qualitative projects. They will assist the Fieldwork Coordinators and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.

This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious and enjoys a fast-paced environment.

Essential Duties and Responsibilities:
Including, but not limited to the following:

• Candidate will work closely with Project Management, Procurement, and Fieldwork teams to meet project needs for various methodologies and markets.
• Gather feedback, costs, and feasibility from external fieldwork suppliers after internal project kick-off is completed.
• Responsible for reviewing projects before setting up external fieldwork suppliers, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs.
• Commission and set up external fieldwork suppliers on projects when requested by the fieldwork coordinator or project manager. Candidate is responsible for recording the suppliers’ costs at commissioning and closing stage in M3 cost tracking system.
• Set up external fieldwork suppliers in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager.
• Work with the internal teams on backup plans when external suppliers are not able to reach their target for a project.
• Review and rate external fieldwork suppliers’ performances at the end of fieldwork.
• Communicate effectively with external suppliers and internal teams, including escalation control and feedback.
• Ensure final updates are sent to external suppliers and costs approved before allowing them to issue an invoice.
• Negotiate cost adjustments as needed based on performance or changes in field.
• Pro-actively look for alternative suppliers (sourcing) to expand M3 Global Research supplier network and present to procurement leadership team for review and vetting.
• Monitor costs and performance of external suppliers over time to develop priority based on cost efficiency and feasibility.
• Monitor and adhere to ISO requirements for supplier compliance. Assist with compliance documentation and audits as needed.
• Update partner information, changes, or paperwork in internal partner tracking system.

Essential Job functions:

Including, but not limited to the following:

1. Maintain regular and punctual attendance
2. Work cooperatively with others
3. Comply with all company policies and procedures.

Profile Summary / Business Unit Mission:

Candidate will be required to work in US shift timings, and coordinate with Fieldwork and
Project managers, as well as external vendors.

Competencies:

• Clear Communication – Oral and Written
• Takes Initiative
• Self-Driven
• Accountable
• Solutions Oriented
• Problem solving
• Competency with Numbers

Knowledge, Skill, Ability:

• Proficient at Excel
• Ability to multi-task
• Can work within budgets and different currencies
• Be able to work as part of a team and show flexibility in the tasks they are asked to perform
• Independently motivated and inspired by working in a dynamic environment
• Comfortable with change, ability to derive opportunity from uncertainty
• Analytical and strategic thinker
• Ensure accuracy and display excellent attention to detail
• Responsive and able to work well under pressure and in a fast-paced environment
• Solution Orientated
• Ability to foster partnerships with our vendors
• Organizational skills as the role involves working on a variety of projects and deadlines to generate effective results
• Enjoy working with and comfortable with large amounts of data

Wrist Service Center is looking for a Global Procurement Back Office Support who will collaborate with the global procurement analysts to assist the branches with the procurement processes.

What you'll be doing:

• Covers container suggestions / New stock potential and PO Upload
• Updates PO quantity in AX based on Packing List/ Invoice
• Vendor Trade Agreement Upload
• Weekly reviews of the compliance data for the non-compliant purchase lines of global products to be cascaded to the global and regional procurement.
• Updates Currency Exchange Rate in SharePoint
• Maintains global vendor data, sends questionnaire to suppliers and collects expired documents from vendors
• Checks purchase  expiry (30days)  and informs the branches
• Checks expired documentation and coordinates with vendors and procurement team.
• Sommer Maid creation of price file for upload

What we're looking for:

• Graduate of any 4-year course, preferably Business or Supply Chain Management course
• Background in Procurement is an advantage
• Knowledge with Microsoft Office programs and AX12 is an advantage
• Ability to think analytically, apply sound judgment and solve problems
• Excellent communication and interpersonal abilities
• A flexible mentality the include process and customer care

Position: Creative Virtual Assistant

Working Hours: Monday - Friday, 7AM - 4 PM Central Time

Salary Range: $900-1500/ month (Depending on the interview result and the client's approval)

This role will manage inventory, purchasing activities, ERP purchasing data, optimizing spend, sourcing materials, vendor management and meeting the overall supply demands of the production facility. The position reports to the Master Planner. The position requires working with external suppliers and internal team members to support company objectives.

• Apply negotiation and procurement best practices and methods to establish and maintain relationships with suppliers
• Timely purchase order submission, including managing schedule changes, quantity changes, and cancelations to ensure continuous supply of required materials
• Communicate any supply problems which may pose a risk or impact on business operations
• Request and review quotes from qualified suppliers to source materials
• Negotiate prices and terms with respect to cost, quality, and delivery competitiveness  
• Collaborate with production, planning, engineering, finance, and customer service as needed 
• Regular review of inventory usage and adjust ordering requirements and update ERP as necessary.  
• Facilitate the return of rejected or obsolete material
• Monitor market trends and stay current and up to date on any changes that may affect the supply and demand of needed products and materials
• Evaluate areas of opportunity for continuous improvement to reduce costs where possible
• Explore and vet alternate sources for goods and materials
• On-board new suppliers and monitor current suppliers to ensure compliance with QMS
• Support product change requests by reviewing and communicating the impact on finished goods, on order materials, and capacity plans
• Other duties as assigned

• Strong attention to detail
• Minimum 3 years of purchasing experience in a multi machine manufacturing environment
• Proficient with MRP/ERP systems (EPICOR) and Microsoft Office products
• First-rate communication skills and ability to interface with multiple internal departments at all levels of authority
• Analytical problem solver with a common sense and practical solutions orientation
• Ability to effectively and efficiently balance competing priorities
• Prior experience with Kanban and lean manufacturing desired
• Bachelor’s degree preferred
• Plastics manufacturing a plus

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Inventory Planner
Schedule: Mon-Fri, 9AM - 6PM EST
Salary Range: $800-1,500
Holidays: US National Holidays

About the Company:

A frozen food delivery company.

About the Role:

This role will monitor the KPIs for inventory and logistics for depots across the USA within the Supply Chain Logistics Department. The role involves providing proactive recommendations for inventory fulfillment to maintain healthy inventory levels and prevent stockouts. The ideal candidate possesses strong analytical skills, and proficiency in Excel, is a fast learner, independent, and has excellent communication abilities.

Responsibilities:

• Oversee and monitor inventory and Logistics KPIs for various Depots across USA.
• Ensure proactive suggestions and strategies for inventory fulfillment.
• Maintain a healthy inventory and prevent out of stocks through efficient management.
• Contribute to meeting and possibly exceeding our service and inventory KPI's.
• Analyze sales trends and historical data to forecast demand for products
• Order inventory from suppliers and ensure timely and cost-effective delivery
• Monitor inventory levels and adjust orders to prevent stock-outs or overstocking
• Develop and maintain inventory reports and other relevant documentation
• Coordinate with sales and marketing teams to ensure inventory levels meet demand
• Continuously review and improve inventory management processes to optimize business performance

Qualifications:

• Strong analytical skills and the ability to translate complex data into actionable insights.
• Proficiency in Excel, Power Point, Microsoft Outlook, and Power BI
• 1 to 2 years of experience in a relevant field
• Bachelor's degree in Business Administration, Operations Management, or a related field
• Strong knowledge of inventory management best practices, including forecasting demand, ordering inventory, and managing inventory levels
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience with inventory management software, such as SAP or Oracle, is preferred

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position:  Inventory and Supply Chain Analyst

Working Schedule:  Monday to Friday, 8 AM to 6 PM (EST) | 9 PM - 7 AM (PH Time) (8-8.5 hours per day)

Salary Range:  $1000 - $1,500 / Monthly 

ABOUT THE COMPANY
The company is 3x winner of the “Best Of” award, and strives to have the best culture, benefits, and work environment of any company, big or small. We are stable with over 30 years in the business and are experiencing major growth in an ever-changing retail landscape. They represent some of the largest manufacturers, selling and managing their brands at Target. Our primary job is creating a work environment where our team members can thrive.

ABOUT THE ROLE:

The inventory analyst position plays a key role by managing many of the day-to-day operational activities as well as supporting long term strategic initiatives. The role will be both analytical and strategic in which you will take ownership for extracting data, preparing data for weekly reporting, applying critical thinking, and providing recommendations that will enhance the business moving forward.

RESPONSIBILITIES:

Quantitative Analysis:

• Manage the delivery of timely analysis to support brand in-stock goals.
• Understand, analyze, and synthesize required data sets for actionable insights.
• Provide recommendations to achieve and exceed in-stock targets.

Relationship Management:

• Act as a client advocate, providing data and insights to enhance existing processes.
• Utilize various communication tools for knowledge transfer and relationship building.
• Foster resilient relationships with brand partners.

Communication:

• Communicate effectively, both verbally and in writing, ensuring open exchange of information.
• Foster a sense of resiliency to achieve goals and overcome unexpected obstacles.

Specific Responsibilities:

• Keep all items within out-of-stock goals at Target.
• Stay updated on industry trends through trade publications.
• Develop fluency in required systems: SOLYS, Partners Online, Vendor IQ, Target.com.
• Plan, forecast, and allocate inventory using in-depth planning techniques.
• Develop business strategies to drive sales.
• Analyze inventory statistics through financial analytics.
• Execute weekly and ad-hoc reporting to support business needs.
• Proactively address inventory issues through data analysis.
• Build strong relationships with vendor/retailer inventory and planning teams.
• Collaborate across internal, vendor, and retailer partners to address challenges.
• Leverage problem-solving skills to identify root causes and drive improvements.
• Advocate for what is right for the business.

QUALIFICATIONS:

• At least 1-3 years of proven experience in quantitative analysis and inventory management.
• Strong communication skills, both verbal and written.
• Proficiency in Excel is essential.
• Proficient in tools like online documentation, video, Microsoft Teams, and phone for knowledge transfer.
• Familiarity with inventory planning systems: SOLYS, Partners Online, Vendor IQ, Target.com.
• Previous success in developing business strategies to drive sales.
• Knowledge of financial analytics for analyzing inventory statistics.
• Ability to build and maintain strong relationships with vendor/retailer inventory and planning teams.
• Collaborative mindset to work across internal, vendor, and retailer partners.
• Problem-solving skills to identify root causes and drive improvements.
• Adherence to ethical and professional standards.
• Positive and upbeat attitude and solution-focused mindset.
• Team player mentality, recognizing that "we are in this together."

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop, Personal Computer with External Monitor.

Job Description

Sourcing Management
- Work with Group Procurement and Chief Finance Officer to set goals and manage overall performance of procurement function.
- Drive strategic sourcing for spend categories as per operating model for the user departments in line with procurement objectives and goals.
- Create economic value by driving cost reduction initiatives across the company. Work with group procurement to execute procurement strategy, carry out strategic sourcing of Information Technology/Digital/Indirect procurement, and drive cost reduction initiatives for the company.
- Develop, direct and enforce e-Procurement vision and strategies to maximise the use of ICT for electronic procurement and commerce as well as establish and review processes and systems for effective and efficient procurement process flow across the company.
- Ensure that adequate internal controls and segregation of duties are in place within the operations at all times.
- Monitor Standard Operating Procedures (SOP) development and amendment to ensure all SOPs align with group standards and guidelines, and comply with regulatory requirements.
- Oversee annual plan and budget developments for the department. Ensuring budget adherence to the approved budget.
- Pro-actively review existing work processes and procedures to improve work efficiency and services of Strategic Sourcing staff.

Vendor Management
- Implement and ensure effective supplier relationship management.
- Strategic relationships with suppliers to achieve best deal and cost savings on goods, services or assets purchased.
- Maintain Group Panel of registered vendors/suppliers.

People Management
- Interface with key user departments and specifiers as a strategic partner to understand needs and influence sourcing decisions.
- Manage the skills and competency development of procurement staff, including training development and knowledge management capabilities to ensure the right resources are in place.
- Excellent team management, people and leadership skills with high level of integrity.

Negotiation Management
- Excellent analytical, interpersonal and organizational skills with ability to negotiate at the highest levels of suppliers.
Manage and oversee the team to negotiate with suppliers and business partners to deliver optimum level in cost, service and quality.
- Ability to analyze, evaluate and recommend on risk at strategic level

Schedule: Sunday to Thursday (08:30 AM - 05:30 PM EST)

What are we looking for?

Skills Required:

• BA/BS degree in Business, Supply Chain, or Logistics. Equivalent experience may be considered in lieu of education.
• 1-3 years of experience in Supply Chain, Product Procurement, and/or Logistics
• Experience in data mining, analysis, and reporting. Analytical mind with business acumen
• Highly proficient in MS Office (including MS Excel), STORIS (or other ERPs), PowerBI
• Core Competencies Include: Process Driven, Productive, Multi-Tasking, Critical Thinking, Analytical, Communication

What will you do?

• Support Supply Chain team by placing purchase orders in line with forecast & evolving business needs
• Follow domestic & import inventory procurement strategy to ensure healthy in-stock percentage while limiting excess, aged and discontinued inventory levels
• Place purchase orders for all domestic replenishment needs and cross train with senior team members in international replenishment process
• Provide direction for order expedition when necessary to ensure proper inventory levels are available to meet demand, minimizing short shipments to guests
• Coordinate with senior team members to create analysis reports on inbound volume, identifying & providing solutions to problem areas
• Maintain systems to ensure inventory optimization, open purchase order accuracy and appropriate replenishment strategies
• Perform additional duties and assignments as needed
• Maintain effective internal relationships by demonstrating mastery of the core communication skills
• Find opportunities to eliminate waste by improving/automating/standardizing current processes

Join the awesome team and enjoy these benefits & perks:

• Home-based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, located in the USA, operates in the Retail Furniture and Home Furnishing industry and holds the position of being the leading furniture brand in North America. They have a strong commitment to making elegant home furnishings accessible at an affordable price. They have achieved their status as the top furniture brand globally by embracing a straightforward yet impactful concept: providing their customers with enhanced value for their money.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Angkas’ mission is to eradicate poverty in the Philippines by providing opportunities for its bikers to create a source of livelihood that impacts their family and their communities. 

What you'll be doing;

1. Inventory Management and Control:

• Maintain accurate inventory records.

• Implement inventory tracking systems and conduct regular audits.
• Manage inventory levels to ensure availability and optimize storage space.

2. Asset Management:

• Oversee the lifecycle of all company assets.
• Develop and enforce asset management policies and procedures.
• Conduct periodic reviews and valuations of company assets.

3. Warehouse Management:

• Manage day-to-day operations of the warehouse.
• Ensure safe and efficient storage and handling of goods.
• Implement best practices in warehouse management to enhance efficiency.

4. Logistics and Fleet Management:

• Coordinate the logistics of our fleet operations.
• Oversee maintenance, scheduling, and deployment of the fleet.
• Ensure compliance with all transportation and safety regulations.
  
  
  

Education:

• A bachelor's degree in Industrial Engineering, Operations Management, or a related field is preferred. However, candidates with degrees in other disciplines who have relevant experience in inventory and warehouse management may also be considered.
• Additional certifications in supply chain management, logistics, or inventory control would be a plus.

Experience:

• At least 2-3 years of experience in inventory management, warehouse operations, or a related area.
• Experience in a logistics or supply chain role within a similar industry would be advantageous, providing an understanding of the specific challenges and dynamics of the sector.

Technical Skills:

• Proficiency in inventory management systems and software.
• Familiarity with warehouse management systems (WMS) for efficient tracking and management of inventory.
• Basic understanding of data analysis tools and techniques to monitor inventory levels, forecast demand, and optimize stock.

Specialized Skills:

• Strong organizational and multitasking skills, crucial for managing diverse inventory and warehouse activities.
• Effective communication skills for coordinating with different departments and external suppliers or logistics partners.
• Knowledge of lean management principles and practices to enhance warehouse efficiency and reduce waste.
• Ability to develop and implement inventory control procedures and best practices.

What you'll be doing;

1. Vendor Sourcing and Specifications Development

• Source and evaluate potential vendors.
• Develop and refine product/service specifications in collaboration with internal stakeholders.
• Maintain up-to-date knowledge of market offerings.

2. Bid Management and Bid Selection

• Manage the bidding process, ensuring transparency and fairness.
• Participate in the selection of bids based on predefined criteria.
• Provide detailed analysis and recommendations on bid selections.

3. Contract Assistance and Documentation

• Assist in drafting and reviewing procurement contracts.
• Maintain comprehensive and accurate procurement documentation.
• Ensure all procurement activities are well-documented and compliant.

4. Delivery Coordination and Payment Processing

• Coordinate the delivery schedule of goods and services.
• Work closely with finance for timely payment processing.
• Ensure alignment between delivery timelines and project schedules.

5. Delivery Quality Control

• Conduct quality checks upon delivery.
• Ensure delivered goods/services meet specified standards.
• Coordinate with suppliers to address any quality issues

• Preferably a Bachelor’s degree in Industrial Engineering, Operations Management, Economics, or a related field
• A minimum of 2-3 years of experience in procurement, purchasing, or a closely related field. 
• Experience in a dynamic business environment, particularly in a startup setting, will be highly regarded.
• Proficiency in procurement software or ERP software will be prioritized but not required.
• Strong understanding of supply chain and procurement principles.
• Competence in market analysis and procurement strategies.
• Proficiency in data analysis tools such as Excel or Google Sheets, with the ability to utilize these tools for effective procurement planning and reporting.

Specialized Skills:

• Negotiation: Strong negotiation skills for securing favorable terms and cost savings.
• Vendor Management: Proven experience in evaluating, selecting, and maintaining relationships with suppliers.
• Strategic Sourcing: Skills in identifying and engaging with suppliers to meet organizational needs effectively.
• Risk Management: Capability to identify and mitigate procurement risks.
• Communication: Excellent communication abilities for effective internal collaboration and external supplier relations.
• Adaptability: Ability to quickly adapt to changing priorities and needs in a fast-paced environment.
• Regulatory compliance: Knowledge of relevant laws and regulations in the Philippines pertaining to procurement and contracts

OPEN TO FILIPINO CITIZENS WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES

Position : Inventory Planner

Work Hours (Client) : M-F, 8 am to 5 pm, EST

Work Hours (MNL) : M-F, 8 pm to 5 am, Philippine Standard Time

Pay Range : $1,000-1,600 USD/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Duties and Responsibilities:

• Develop and maintain seasonal plans from demand through to net sales, incorporating margin, returns, and transfer impacts to all channels within the company, pre-season, and in-season,
• Create and maintain item/SKU forecasts for all items within assigned divisions,
• Collaborate with the Product Management team: new item forecasts, seasonal buys, and data analysis
• Create and review weekly inventory buys
• Analyze seasonal results of key metrics providing highlights and action items
• Review product performance, recommend, and take actions on forecasts, buys, inventory balancing, chasing to fill orders, or reviewing pricing/markdowns, 
• Analyze and review the life-cycle of the products, or colors, with recommendations and actions to close out items and sell-through inventory to growth opportunities,
• Create vendor projections by season and communication with vendors,
• Understand manufacturing and each vendor's capacities, lead times, MOQs, and ability to adjust production to balance inventories,
• Communicating with internal partners and external vendors
• Advocate for financial disciplines and inventory efficiency while working with the product manager and department managers,
• Collaborate with merchant partners to create optimal demand forecasts that maximize results through replenishment and align with the merchandise strategy,
• Proactively seek opportunities to drive replenishment and improve item performance
• Perform analysis and influence decision-making to improve replenishment sales and inventory results that complement the total assortment
• Maintain attributes and default settings in forecasting and item set-up tools,
• Special projects as requested
• Goals include driving demand, inventory turnover and in-stock goals, forecast accuracy, and profitability goals. 

• At least 2 years of experience
• Proficiency in Microsoft Excel, including proficiency with Pivot Tables and formulas. 
• Working knowledge of Microsoft Access 
• Familiarity with Click Up or other project management software 
• Familiarity with Promethean Planning and Budgeting or other planning software 
• Strong written and verbal communication skills 
• Superior problem-solving and analytical skills along with the ability to make decisions, often with limited data 
• Ability to multi-task, prioritize, and adapt to changes quickly 
• A high degree of attention to detail, accuracy, and quick-to-learn 
• A quiet, dedicated space from which to work remotely.  
• Takes initiative, positive attitude, eager to help team-mates
• Eastern time zone availability (8:00-5:00 p.m.) 
• PC is required for access to our software 

Angkas’ mission is to eradicate poverty in the Philippines by providing opportunities for its bikers to create a source of livelihood that impacts their family and their communities. 

This role, Procurement Supervisor, has a huge role in this mission by enabling Angkas leaders and employees to feel passionate about this mission and create experiences that make them feel proud being part of such an organization.

What you'll be doing;

• Procurement Operation: The individual in this role manages day-to-day procurement tasks, ensuring efficient workflow and task distribution within the Buyers team while making necessary adjustments for optimal efficiency.

• Process Quality Assurance: The role includes implementing and overseeing quality control measures in procurement processes, conducting regular audits to maintain quality standards, and promptly addressing any issues.
• Vendor Onboarding and Performance Evaluation: Responsibilities involve managing the onboarding of new vendors, regularly assessing and reporting on their performance, and striving for continuous improvement in vendor services.
• Risk Identification and Operational Compliance: The role involves identifying and addressing operational risks in procurement, ensuring compliance with internal and external regulations, and regularly updating risk management strategies.
• KPI Oversight and Stakeholder Communication: The individual overseeing the procurement team's performance and development maintains effective communication with internal stakeholders on procurement matters.

• BS in Industrial Engineering/ Operations Management/ Economics or equivalent combination of education
• At least 3 years professional experience in the Procurement  Industry Technical and Specialized Skills: 
• Vendor Management: Developing and maintaining relationships with suppliers, negotiating contracts, and ensuring the best terms and conditions for the organization.
• Contract Management: Drafting, reviewing, and managing contracts with suppliers. This includes understanding legal terms, negotiating contract terms, and ensuring compliance.
• Budgeting and Cost Management: Creating and managing budgets for procurement activities. Monitoring costs and identifying areas for cost reduction or efficiency improvement.
• Risk Management: Identifying potential risks in the supply chain and implementing strategies to mitigate them. This may involve contingency planning and understanding the impact of external factors on the procurement process.
• Negotiation Skills: Effectively negotiating with suppliers to secure favorable terms, pricing, and conditions for the organization.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES!!!

Position: 16897225015 - Buyer
Working Hours/Shift: M-F; flexible - with some overlap, EST
Salary Range: $ 800-1500 USD

Overview:

The Buyer will procure items for various departments and teams and liaise with suppliers considering multiple factors before placing orders.  The Buyer will also ensure that material supply is uninterrupted through inventory control, ordering procedures and maintaining delivery schedule(s).  

Main Duties & Responsibilities:

• Engage in negotiations to secure favorable pricing and terms
• Enter data, including inventory information on various software/programs/databases  
• Create purchase orders in-line with pricing agreements and bills of material secured by the purchasing manager and other team leads
• Stay current on delivery schedule(s) and proactively follow up on any changes and communicate updates to various stakeholders  
• Assess the quality of stock received and escalate any discrepancies to suppliers  
• Execute cycle count program and other inventory management programs  
• Work closely with others in the procurement function and review opportunities for continuous business improvement    
• Reconcile packing slips to orders received and actively follow up on backorders
• Process negotiate and monitor returns of overstock material
• Analyze market trends and apply knowledge gained to make an insightful buying decision(s)
• Perform other duties as assigned  
• Monitor Inventory Transactions

Qualifications:

• 2-3 years of experience in a similar role
• Proficient with Office 365/ MS based applications
• Experience with construction based tools/applications is a huge advantage

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced PROCUREMENT AND FINANCE OFFICER to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Roles and Responsibilities:

• Manage vendors and suppliers of the organization
• Control finances / expenditures
• Manage vendor accreditation
• Perform accounts payable and receivable tasks

Monthly Salary: PHP 30,000

• At least 6 months of WORK EXPERIENCE in the same role
• Good written and verbal English communication skills
• Amenable to work ONSITE in Makati
• OK to work on night shifts, with overtime whenever needed

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives

The Inventory Accounting Analyst is responsible for managing the inventory accounting functions of U-BIX Corporation. This role involves ensuring the accuracy and integrity of inventory records, analyzing inventory transactions, reconciling inventory accounts, and supporting the month-end close process.

Key responsibilities:

• Review and analyze inventory transactions to ensure accuracy and completeness
• Perform regular inventory reconciliations to identify and resolve discrepancies
• Assist in the preparation and analysis of inventory-related financial reports
• Collaborate with cross-functional teams to improve inventory control processes
• Support the month-end close process by preparing and posting journal entries
• Assist in the implementation and maintenance of inventory management systems
• Conduct periodic physical inventory counts and ensure proper valuation of inventory

The ideal candidate for this position has strong analytical skills, attention to detail, and a solid understanding of inventory accounting principles and practices.

• Bachelor's degree in Accounting, Finance, or related field
• At least 2 years of experience in inventory accounting or related role
• Proficiency in Microsoft Excel and other accounting software
• Strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Knowledge of inventory management systems and procedures

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job title:  Purchasing Administrative Support Specialist

Salary: pay to start at $1150, increase based on performance review at 90 days, up to $1250

Schedule: Monday through Friday from 8:00 am to 5:00 pm EST with 1 hour for lunch

About the company: 

The company is a homebuilder that is Built on Trust.  It’s not just a tagline.  Everything we do at Copper Builders is geared towards solid, long-term relationships with our clients by providing a quality service that they can trust.  It’s no surprise that we won Builder of the Year, due to our passion and steadfast commitment to excellence.  We are driven by the mission to assemble the most skilled and enthusiastic team on our journey to becoming the #1 private builder in the Carolinas.

Our core values and guiding principles are:

• Genuine:  We strive to have integrity and honesty in all our interactions
• Fun:  We believe that work should be enjoyable and that a lively workplace can help us achieve our goals, while having some fun doing it.
• Communication:  We value prompt, clear, and effective communication
• Collaboration:  We believe in working together as a team and supporting each other along the way.

Why Consider Working with Us:

As a valued member of the newly formed Purchasing Team you will assist in setting up the framework for our continued success, which would allow for greater opportunities in your own professional development and growth , as we grow. 

About the job:

We are seeking a detail-oriented and proactive Purchasing Administrative Support Specialist to join our team and contribute to the efficiency of our purchasing processes.

Duties and Responsibilities:

Typical working hours are Monday through Friday from 8:00 am to 5:00 pm with 1 hour for lunch but there will be times when an earlier or later start/finish will be required as needed, weekends are available as flex time, as needed for time off. For listed Holidays we are closed. 

• Availability on weekends and after hours  may be required
• Timely and professional contact with Purchasing Manager
•  Continued communication with trade throughout the duration of a project expected for any pricing changes, variance PO’s or updates due to municipal or plan changes
• Address and follow through with PO  discrepancies immediately
• Coordinate all project superintendent estimates, PO issuance and PO updates
• Notify team of any late arrivals for products or back order items
• Keeps departments updated on bidding process with shared ASANA project management software
• Create Material lists and maintain budgets for all listed products
• Assist with Managing the purchase of products and services for jobs in production
• Research and Evaluate Suppliers based on things like cost, selection, service, distribution capabilities, and availability, communicates the findings to the Purchasing Manager
• Assist with negotiating new deals, as well as to renegotiate the expiring contract
• Tracking the progress of all shipments and addressing any problems
• Place orders for products and supplies
• This position requires extreme attention to detail, as one mistake could affect the company’s bottom line
• Make sure everything is on budget; screen the purchases being made to ensure there’s no waste, and negotiate pricing with suppliers
• May be asked to assist Division Managers in the procurement of building permits while working with the superintendent to track and schedule permit inspections
• Maintain notes in production files including all phone calls and discussions with the trades and suppliers
• This may include making notes in the file for the estimator or production superintendent if needed
• Maintain all details of multiple projects in an organized manner utilizing easily accessible client production files
• Keep filing systems organized
• Maintain effective and efficient paperwork flow and processing
• Perform routine office duties including but not limited to preparing and printing job costing reports, preparing, and printing daily scopes of work, and generating sales and production reports and filing in shared drive locations
• Accurate data entry
• Communicate with others on what the status is of tasks that you have been given
• Attend weekly staff meetings
•  Utilize the company vision and mission while achieving goals
• Give feedback for improvements while actively looking for solutions
• Order materials for jobs as requested
• Receive orders
• Seek additional assignments and duties when the workflow is slow
• Observe all safety policies

• With at least 2 years of experience in the similar role
• Highly organized and able to follow through independently on assignments
• Strong data entry and maintenance of records skills
• Strong communication skills ( English) 
• Negotiation and conflict resolution skills 
• High attention to detail
• Ability to make quick decisions within company guidelines
• Able to use Office Suites programs, to include but not limited to Excel, Word
• Able to read construction blueprints and perform takeoffs of square footage and materials
• Strong customer service skills
• Positive attitude and interpersonal skills
• Ability to work independently
• Ability to thrive under pressure
• Construction-related education preferred, not required
• Negotiation: 3 years (Required)
• Purchasing: 2 years (Required)

• Supportive work environment, flexible weekly work schedule allowed based on completion of assigned projects in a readily shared calendar environment.
• Opportunity to learn additional skills

LOOKING FOR FILIPINO or PHILIPPINE-BASED CANDIDATES

Position: Inventory Planner
Working Hours: M-F 9AM-5PM EST
Holidays: US & PH Regular Holidays
Salary: 1,000 - 1,200 USD

Duties / Responsibilities

• Analyze sales trends and historical data to forecast demand for products
• Order inventory from suppliers and ensure timely and cost-effective delivery
• Monitor inventory levels and adjust orders to prevent stock-outs or overstocking
• Develop and maintain inventory reports and other relevant documentation
• Coordinate with sales and marketing teams to ensure inventory levels meet demand
• Continuously review and improve inventory management processes to optimize business performance

• 5 years of experience in the field
• Bachelor's degree in Business Administration, Operations Management, or any related field
• Must have experience working with freight companies that handle "dangerous goods.
• Ideally this person has experience with Flexport or other freight and 3PL services. 
• Proven experience as an Inventory Planner or similar role
• Strong knowledge of inventory management best practices, including forecasting demand, ordering inventory, and managing inventory levels
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Excel and other relevant software
• Experience with inventory management software, such as SAP or Oracle, is preferred

The Contract Manager will be joining the Procurement Operations team under the centralized Vendor Management function that ensures Avaloq has the necessary externally provided services to succeed in our client engagements. The Procurement Operations team consists of diverse professionals with responsibilities in contracting, procure-to-pay, and system/tool administration.

This role will work closely with legal, other teams from Vendor Management, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policy.  A core result of this position is to gain an understanding of Avaloq’s contracting process, with the goal of developing into a procurement operation professional who can manage contracts and external resource-related processes efficiently and be able to support the team confidently.

Your key tasks

• Create contracts and other necessary document for external resources in coordination with stakeholders from Region Europe, Business Area Banking Operations, and other areas as needed.
• Take end-to-end responsibility for the onboarding, extension, and leaves of external resources in the system.
• Build a good relationship with suppliers and serve as point of contact for matters concerning contracts in responsible areas.
• Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
• Monitor contracts and proper managing of dismissal, extensions, or renewal.
• Ensure that suppliers receive contracts and purchase order documents in a timely and accurate manner.
• Assist with process improvements and testing of new systems.
• Provide administrative support to line manager.