LOOKING FOR FILIPINO CANDIDATES
Position : Document Editor and Formatting Specialist
Work Hours (Client) : 9 AM - 5 PM PST | Mon - Fri
Work Hours (MNL) : 1 AM - 9 AM MNL | Mon - Fri
Holidays : 10 days of Public Holidays (based on the Philippine Public Holiday calendar) 8 days of Special Non-Working Holidays (based on the Philippine Public Holiday calendar)
Pay Range : $800 - $1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD
Company/Client Overview:
Company is searching for an exceptional Document Editor and Formatting Specialist who shares our values to join our team, supporting our Project Managers and Marketing Director with a wide variety of deliverables ranging from memoranda and complex multi-chapter technical reports to marketing materials and proposals.
Company specializes in a variety of environmental planning, studies, and compliance tasks for
infrastructure, conservation, and restoration projects throughout California. Our clients include local, state, and federal government agencies, local resource conservation and open space districts, utilities, mining and aggregates companies, and many more. Our dedicated team of more than 50 biologists, arborists, and botanists work alongside agencies, clients, and crews to determine the most appropriate measures, permitting, and CEQA/NEPA compliance avenues to implement to support natural resource protection during project implementation.
YOU’RE EXCITED ABOUT THIS OPPORTUNITY BECAUSE…
The Document Editor and Formatting Specialist plays a critical role in Company's foundational company initiative of ensuring that all our deliverables are clear, concise, and fully demonstrative of our high standards for quality, as well as scientific and technical excellence. Working closely with our staff at all levels, you will enhance our team by:
• Proof-reading, editing, and formatting a range of documents for clarity, consistency, grammar, organization, correctness, completeness, and conformity with Company or client style guidelines (including text, tables, graphics, and appendices)
• Assisting with maintenance of and quality control for internal content management systems
• Working rapidly under tight and competing deadlines while maintaining a high standard of
quality
• Communicating efficiently and effectively with Project Managers and authors to resolve content questions, accommodate scheduling changes, and meet deadlines
• Recommending revisions or changes in approach, organization, structure, or flow of documents, as appropriate
• Providing meaningful feedback to document authors and management staff to improve
processes and deliverables
• Assisting with the development of document templates in MS Word
• Creating, combining, and manipulating complex PDFs in Adobe Acrobat
• Maintaining our deliverables tracking system and meeting with Project Managers regularly to review, update, and plan deliverables schedule
• Developing and reinforcing a company style guide
• Reinforcing internal quality control procedures and protocols
• Developing and facilitating staff trainings for topics including MS Word formatting, writing, and Companystyle
• Drafting and/or reviewing emails to staff, clients, and partners on behalf of Project Managers
• Facilitating regular resume updates with staff
• Drafting project descriptions based on available project information and facilitating review
processes
• Reviewing and providing suggestions for improvement of marketing content
Minimum Requirements:
WE’RE EXCITED ABOUT YOU BECAUSE YOU…
Have these minimum qualifications and knowledge or similar transferable skills:
• Bachelor’s degree in technical writing, English, communications, journalism, or related
discipline, plus 5 years of relevant editing experience (or master’s degree in those fields plus 1 year of relevant experience)
• Superior command of grammar, punctuation, spelling, and composition
• Advanced level of expertise in MS Word, including mastery of track changes, styles, formatting, and template functions
- Creating multi-volume, and multi-section documents with varying page sizes
- Creating and maintaining captions and references
- Paste special functions
- Page headers/footer formatting in multi-section documents
- Page and section breaks
- Running macros
- Creating and using paragraph styles
- Numbering tools for complex numbered lists
- Creating tables and assigning styles
- Creating tables of authorities independently using native Word tools
• Exceptional attention to detail and commitment to quality
• Knowledge of standard writing styles and style guides (AP, CMOS, CSE, or similar)
• Proficiency in Windows 10, MS Office, and Adobe Acrobat
• Excellent organizational skills and ability to balance changing priorities in a fast-paced
environment
• Strong interpersonal skills and commitment to teamwork
• Demonstrated ability to think critically, solve problems, and effectively communicate with
multiple project team members
• Environmental consulting or adjacent industry experience preferred
WHY YOU’LL LOVE WORKING WITH US
We provide a collaborative, employee-forward working environment. Do you enjoy creating, building and maintaining long-term relationships in your work and find satisfaction in making a lasting impact in protecting our biodiversity, while also protecting your community? Company is looking for a self-motivated individual who is eager to steer the direction of their career in a company that promotes and supports professional development. We don’t hire candidates to suit the job, we find the work that fulfills our employees and helps them meet their professional goals.
OUR COMMITMENT TO EQUALITY, DIVERSITY, INCLUSION & BELONGING:
We create a “safe space” culture focused on fostering employee well-being, job satisfaction, and productivity. We are committed to a more inclusive and diverse workforce, where each employee can reach their full potential without the burden of discrimination or harassment. We strive to maintain a strong culture built upon our shared core values of Respect, Excellence, Passion, Integrity, and Teamwork.
Company is an equal opportunity employer. We understand that diversity, including human diversity, is the key to the success of all healthy ecosystems. We are a forest of remarkable individuals, standing tall as our authentic selves and as one. We grow together to form a stable community that is diverse in character and content.
