Legal Assistant with extensive background in Clio (English)

SUMMARY:

Legal administrative assistants perform secretarial and administrative duties in law offices or offices that work with legal documents (e.g. real estate companies, land title offices, and the court system). These agents handle tasks such as formatting legal correspondence, and/or reviewing and proofreading outgoing documents.

DUTIES & RESPONSIBILITIES:

• Provides Administrative support to ensure efficient office operations.
• Answers phone calls schedules meetings and supports visitors virtually.
• Drafting (pleadings - not final documents; discovery requests and responses; retainer agreements - filled in from a template; leaves of absence; conflict letters; case update letters; jail letters; etc.)
• Client communications - providing basic updates; scheduling appointments and calls; verifying client is aware of hearings/mediations; gathering client questions/concerns
• Calendar management
• Time entries
• Lead initial contact and consult scheduling
• Routine intake tasks - adding new cases to MyCase; ensuring intake forms are completed; adding dates and deadlines to the calendar; requesting routine documents from clients;
• Assisting with invoicing and billing - no access to bank accounts and no processing of payments; assisting with past due accounts
• Weekly case list meetings
• Willing to do tasks that involve phone calls
• Other general administrative/clerical tasks as needed

SKILLS:

• Attention to Detail
• Technical including MS Office proficiency
• Data Entry including calendar management/appointment setting
• Ability to follow instructions well
• Customer Service
• Business Communication
• Results Orientation
• Adaptability
• Office Management

QUALIFICATIONS:

• With experience sending emails, managing calendars, data entry, filing, and other administrative tasks
• Preferably with actual work experience as a Legal Assistant
• Fresh Law graduates are welcome to apply!
• Must be willing to do minimal phone calling.
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to work with databases and online technological platforms
• Ability to learn easily and adapt to changes
• Ability to be detail-oriented, diligent, and flexible
• Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow-up
• Proficient command of the English language in both oral and written format
• Ability to work and maintain patience with diversified individuals of various backgrounds and professional competencies
• Committed to maintaining integrity and confidentiality on behalf of the company, the firm, and its clients
• Willing to work on Pacific Standard Time (8:00 AM – 5:00 PM California Time)
• Own a Laptop or Desktop (8GB RAM, core 5 above) with an internet connection of at least 10mbps

SALARY RATE:

• Local Law Firm: $4 / hour (40 hrs per week)
• w/ US Law firm experience: $5 / hour (40 hrs per week)

Hold on tight, because we're about to unveil an extraordinary lineup of benefits that will revolutionize your work experience! As a valued member of our team, you can expect:

1. Competitive Compensation: Earn a salary rate of US $4 - $5 per hour for a full-time commitment of 40 hours per week. We believe in recognizing and valuing your contributions, ensuring you're rewarded for your hard work.
2. Performance Bonuses: Our company offers performance incentives to recognize and reward exceptional contributions, motivating employees to achieve their fullest potential and drive overall organizational success
3. Thriving Towards Retirement: Build a secure future with our retirement plan, ensuring you're well-prepared to embark on your next chapter when the time comes.
4. Health Guardian: Your well-being is our top priority. Enjoy comprehensive health insurance coverage, providing you with peace of mind and access to top-notch medical in your country*.
5. Supercharged Wi-Fi Connectivity: Stay connected and productive with a $25 monthly subsidy towards your home Wi-Fi to power through your tasks with lightning speed and efficiency.
6. Unleash Your Wanderlust: Take advantage of our generous paid time off (PTO) and paid sick leave policies. Whether it's exploring new destinations or taking a well-deserved break, we've got you covered, ensuring you can recharge and return refreshed.
7. Celebrate Your Success: Prepare for an unforgettable anniversary recognition program that celebrates your commitment and accomplishments. Experience the thrill of being acknowledged with special rewards and heartfelt gratitude for your dedication.

Join our dynamic team and embark on an exhilarating journey where your personal and professional growth is nurtured. We're here to empower you with a remarkable suite of benefits that will elevate your experience and propel you toward unparalleled success. Get ready to thrive in an environment that values your well-being and rewards your hard work!