Property Management Admin Support - Part - Time

• Providing a support function to the business owner on business-as-usual operation

1. Contact setup including full name/ email address / and phone number.
2. Appointment setup in calendar in outlook / zoom meeting.
3. Purchase receipts management via emails and supplier website (Bunnings/Tradelink).
4. Payment confirmation to suppliers and trades
5. Upload invoices to Xero accounting software

• Managing ongoing property related tasks:

1. For 5-7 houses, reviewing rental statements in PDF received by email every fortnight.
2. Emails filing management
3. Summarize key dates such as maintenance tasks and insurance into excel and calendar
4. For 1-2 holiday homes, assist with scheduling cleaning sessions at departure
5. Schedule other maintenance such as lawn and pool maintenance

• Assisting PDF filing for past renovation projects
• Assisting with 2 renovation projects (at 70% completion)

1. Purchase receipts management
2. Schedule Trade appointments and confirming trade appointment
3. Advanced -product research and set up trade account
4. Advanced – create property page to showcase renovation

• Managing Travel schedules

1. Receiving flight / accommodation / car schedules to update in calendar.
2. Check-in flight online one day prior to the trip

• 1-2 years experience in the Australian market is an advantage
• Experience in working with Xero or another Australian accounting software would be an advantage.
• Experience with Microsoft Office programs (Outlook, Word, Excel & SharePoint)
• Strong problem solving, and mathematical skills are required. Think outside the box and a strong desire to solving problem is required for this position.
• Strong communication skills (verbal and written) is required. You will be required to deal with clients via email.
• Honest, reliable, and hardworking is essential.
• Willing to work on a Part-Time arrangement - 7 hours per week/ 28 hours per month

Standard Job Benefits:

• Day Shift
• Equipment provided

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture