The Grants Officer - Cebu Hub will coordinate and support the administration (from the call for application stage to the end of the life of the grant) of all grant awards under O2 program within the Cebu Regional Hub. The Cebu regional hub currently includes five (5) sites: Cebu City, Iloilo City, Isabela City, Tagbilaran City, and Zamboanga City.
The Grants Officer will report to the Grants Manager and will ensure effective and efficient grant making processes. In coordination with the Grants Manager, s/he is responsible for ensuring the preparation, implementation, monitoring, and completion of project accompaniment local grants and grants to higher education institutions, ensuring compliance with the financial management, reporting, and accountability requirements of USAID and EDC. The Grants Officer – Cebu Hub will implement the component based on the EDC Grant Manual and the process for the project's grant program in compliance with USAID regulations.
Essential Functions
The Grants Officer’s specific responsibilities will include, but are not limited to:
- Support the Grants Manager in the administration of the O2 grants program, ensuring compliance with EDC and USAID guidelines
- Participate in site visits of current and future grantees, evaluating usage of grant funds and administrative areas to determine level of risk; provide recommendations to grant execution based on assessment.
- In consultation with the Grants Manager, provide direction and guidance to Grantees on fund management and control, as needed.
- Support the Grants Manager in the conduct of post-award orientation meetings with the grantees to ensure that all terms/conditions of the contract /grant were understood.
- In coordination with the Grants Manager, perform periodic evaluations in order to review compliance with grant requirements and EDC/USAID regulations. Detect and resolve implementation problems.
- Support the Finance Manager and Grants Manager in the administration and oversight of grant expenditures in accordance with EDC and USAID guidelines.
- Maintain good reporting processes for all grants, reporting any grants pipeline issues to management on a monthly basis.
- Monitor milestone table budget to ensure project expenditures versus milestones and milestone means of verification.
- Collect progress reports on the implementation of milestone activities.
- Assist with tracking costs of grants
- Maintain and update a detailed grants status calendar and grants filing system (physical & electronic)
Other Duties
- Ensure EDC compliance with government and USAID requirements
- Ensuring the proper presentation and safekeeping of accurate and complete supporting information for audit purposes
- Assisting in the preparation of all supporting information for audits and contacting finance and accounting staff as needed
- Guarantee the reliability and integrity of supporting documentation and reports
- Understand the terms of the USAID grant, specifically the expected results of the project, and ensure compliance with the requirements.
- Understand USAID regulations, coordinate with EDC headquarters for consistent interpretations, and ensure they are applied appropriately when appropriate.
- Assist with periodic reports as appropriate and submit contributions in a timely manner
- Demonstrate a high level of professionalism when it comes to sensitive and confidential documents and information, and with coworkers and EDC partners
- Provide support for other special initiatives related to job scope and description
- Comply with project and organizational policies concerning security, human resources, financial and grants management, the confidentiality of information, and the like Comply with EDC’s administrative and HR regulations, including policies and procedures on performance management and annual performance review
- Perform other duties as may be assigned.
Organizational Relationships and Employment Status
- Reports to Grants Manager
- Supervise: N/A
- Based in Cebu City with travel to all project sites
- Regular, full-time employee
