The Payroll Specialist is responsible for providing accurate, timely, and efficient payroll services. They are required to assist in the timely preparation of payroll-related data, statistics, and other reports from the Payroll systems. They will assist in the provision of an advisory and consultancy service to management and staff on a range of payroll-related matters:
- Maintains payroll production records, and/or the payroll system, mergers, and acquisitions.
- May be responsible for computing, withholding, and deductions associated with net earnings.
- Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals.
- Performs a variety of tasks. Works under direct supervision.
- Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate timeframes and comply with relevant legislation.
- Provide a responsive, accurate client advisory service on payroll matters, resolve straightforward enquiries, and assist in identifying payroll errors and implementing corrective action where required to ensure employee payments are processed accurately and database integrity is maintained.
- Contribute to process improvement by participating in a range of payroll activities. All functions associated with the preparation and completion of each authorized pay run, calculation of employment termination payments, updating employee contract/salary changes as approved by the Payroll Team Leader, ensuring all incoming, are verified and approved by the appropriate supervisor, follow up of any outstanding forms, assisting management with review of monthly payroll reports.
- Maintenance of payroll files and records, including regular filing of correspondence and forms, liaison with staff in relation to any payroll matters or queries relating to employee entitlements, in relation to appointment and termination of employees, leave entitlements and other payroll matters.
- Ensuring compliance with legislation and employment conditions
- Keeping knowledge of legislation that affects the payroll up to date by research and subscriptions as well as attendance at various workshops and training seminars
- Providing accurate and timely payroll information and reports to stakeholders as needed
- Provide routine transactional reporting for the following processes on a global basis including hire to Retire
- Monthly payroll processing for multi currencies. (In specific to Middle East Countries).
- Processing of End of Service Benefits (EOSB), Leave Pay in advance, Overtime Calculation and Salary adjustments.
- Processing Employee’s Cash Advance / Accommodation Loan requests for payroll deductions.
- Responsible for custom reconciliations needed to accurately calculate employees advance account, various types of leaves, salary received and should be withheld, payment/deduction recoveries
- Provision of data required for accruals [Gratuity & Annual Leave].
- Carrying out of Social Insurance deduction for GCC nationals and responsible for ensuring accurate deduction through annual log for social insurance deductions.
- Employees Oracle Time Data analysis related to Leaves (such but not limited to Annual, Sick, Unpaid, Maternity, Parental, Compassionate, and other types of leaves which Middle East employees are eligible for) and prework surrounding annual leave encashment.
- Work closely with Onshore/HR Dept for employee changes and other updates.
- Responds to queries from employees regarding vacation leave, overtime, and another payroll related matters.
- Assisting with post payroll transfer queries and other ad-hoc duties as required.
