AECOM is seeking a Project Controls Specialist (with billing/invoice background) to be based in Manila, Philippines
Job Description:
Opportunity phase
- Support opportunity entry and updating in company’s opportunity tracking system.
- Supports Go/No Go preparations, forms and gathering information and process, as directed by Project Manager.
- Review project controls requirements of RFP/opportunity. Provide or obtain project controls support for proposal deliverables, as appropriate for project complexity.
- Understand proposal pricing approach and support as appropriate. Develop basic capabilities with company standard pricing tools and support as directed.
Planning phase
- Coordinate with PM/Project team/contract administration in coordinating contract review process for new contracts, modifications and job closures. Understand and supporting insurance verification process as necessary.
- Develop familiarity with support review of contract risk types and methods to identify and support management of risk on projects.
- Understanding of revenue recognition on projects. Investigate/elevate financial project issues such as segmentation, work at risk, and revenue recognition during project setup.
- Review scope definition documents and support PM with development of Work breakdown structure development (and maintenance during execution), to support proper job setup for cost and schedule development, progress tracking, risk analysis, client billing.
- Assist in preparing, updating, and monitoring schedules and preparing status reports and staffing curves, in alignment with scope of work and resource, including subcontractors and consultants, planned to execute scope.
- May coordinate/assist other Project team/procurement in coordinating documentation to support procurement of required sub-consultants and vendors
- Support PM in development and review of project cost and revenue baseline, based on above elements.
- Develop knowledge and support coordination of performance measurement and earned value plan and updates during execution. Elevate for review by PC Lead as required. Understand contractual invoicing requirements.
- Understand project/organizational and client interfaces. Review invoice support requirements, during execution, with Project Manager.
- Understand necessary components of project setups and be able to initiate and set up projects with Project Manager supervision.
Execution phase
- Report development both from templates and ability to develop unique independent reports based on project need. Ability to develop reports based on understanding Project managers need.
- Integrate cost and schedule data/baseline with company’s enterprise system, to facilitate Projects financial goals
- Support PM in the coordination of preparation of project reviews
- Develop proficiency with system and reports to review actual costs, commitments, coordinate cost adjustments, reviewing for coding accuracy. Identifies cost (and scheduled as needed) variances, investigates root call and elevates to Project Management. Discuss corrective action and role is supporting.
- Assist Project Manager, as direct, with tracking budget, project costs, labor hours, schedule updates, installed quantities and progress measurements for work to include direct hire and subcontracted work.
- Measure progress and review performance trends. Support accumulation of and access to historical data, such as performance experience, for use in maintaining a realistic basis for future planning, forecasting and estimate at complete development (EAC).
- Support Exposure to progressive performance data and associated concepts and principals.
- Become familiar with companies financial systems, processes and procedures such as segmentation, work at risk and revenue recognition requirements and processes and be able to align with project status.
- May coordinate/review/support the development of invoices for consistency with contract requirements and rates. May interface with Billing and accounting staff to support positive cash flow. Assist the Project Manager with reporting on accounts receivables and unbilled issues as assigned. Support Project team, with the change control management process and gain insight into rational and importance of change events.
- Assist PM with support on gathering information to develop trending, forecasting and estimate to complete process. May assist PM with WAR (work at risk) and RAR (Revenue at Risk) forms.
Closeout phase
- Review project scope and determine all contractual deliverables have been met, discuss with PM.
- Coordinate with PM/procurement for closeout of sub agreements
- Support PM with input of final EAC
- Support with coordination of final invoice as directed.
- Performs routine tasks with minimal supervision
- Under appropriate supervision receives and follows instruction on specific assignment, specialized tasks and possible solutions.
- Assignments have clear and specific objectives and require the investigation of limited number of variables.
- Receives/Seeks supervision for application of more complex standard management/administrative techniques, procedures and criteria to assist Project Manager.
