This position is based in our office in Pasig, Makati, Philippines You will be required to work Los Angeles, California USA business hours (PT) 7:00 AM PT to 4:00 PM PT. This position will report to senior marketing personnel based in Los Angeles.
The Corporate Travel Coordinator and Bookeeper role is responsible for cost effectively arranging, managing, and supervising the company's travel needs in accordance with corporate travel policy including obtaining necessary approvals, and communicating itineraries to employees and supervisors including maintaining accurate travel calendars.
Ensures that travel expenditures are fully optimized to obtain the best quality for the price.
Ensures travelers reach their travel destinations on time and with the right accommodations within budget and company policy guidelines. This means researching destinations and available services; booking hotels, flights, and ground transportation; coordinating activities; and ensuring all necessary documentation is accurately completed and records are maintained for analysis.
Resolves scheduling conflicts and other issues including any problems with travel or accommodations and communicating with all relevant parties.
Ensure all travel details are accurately communicated and follow up with executives and other staff about travel plans, making adjustments as needed.
Negotiate and manage contracts with travel service providers including coordinating the use of bonus miles and other rewards.
Suggest improvement and innovation in travel programs.
Assist marketing team by tracking marketing expenses and accurately entering them into QuickBooks when not working on travel. Training will be provided.
Works to guarantee that all expense receipts are reconciled in accordance with company accounting policies.
