The AP Invoice Processor Specialist is responsible for thorough, accurate and timely processing of all invoices and/or employee-related non-payroll payments in accordance with the relevant policies, procedures, guidelines, and service level agreements (SLA) of APSSC. As the process experts/SME, assists AP Operations Supervisor in resolving complex issues and concerns and may be delegated to perform specific supervisory functions from time to time
INVOICE PROCESSING:
- Processes invoices/billing statements, non-payroll related expense reports/cash advances and other payment requests based on policies, procedures, work instructions and agreed SLA
- Records payable entries in the ERP system using correct cost center, GL account charging, & amount computation (i.e. correct application of VAT/withholding tax or prepayment)
- Executes the AP key controls (i.e. 3-way or 2-way matching, invoice workflow approval, validation of expense, etc.) in a thorough manner and secures required approval in writing for any exception/deviation
- Ensures compliance of company expenses to applicable policies and tax requirements (i.e. complete and valid supporting documents, amount limits, etc. )
- Adheres to service level agreements on the accuracy and timeliness of invoice processing and recording of AP entries
- Communicates issues to concerned supplier/employee in a timely manner and logs them in Service Desk system for proper tracking and monitoring of resolution
- Reviews resolution and ensure these are in order before re-processing the invoice/billing/payment request
- Generates payment proposal list and reviews items for payment related to transaction scope on or before agreed cut-off with AP Payment Processing Team
- Analyzes and resolves processing/compliance issues raised during quality reviews or audits and implements mitigating controls/actions to prevent the issues from recurring
- Monitors outstanding open invoices and conducts regular clean-up as needed (at least quarterly)
GENERAL
- Prepares and submits standard or ad hoc reports based on agreed timeline/SLA
- Performs regular coordination meetings with stakeholders to raise and address concerns noted during processing (i.e. Supply Chain, Department SPOC, key suppliers, etc.)
- Identifies, supports and executes process improvement initiatives related to process scope Page 1 of 5
- Acts as a back-up to the AP Invoice Processing Lead on certain tasks as authorized/delegated
- Acts as a process Subject Matter Expert (SME) and provides technical guidance to Analysts/Staff
