WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES
We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Title: Executive Assistant
Salary Range: $800 - $1200 per month (DOE)
Working hours: Monday to Friday, Flexible; total of 40 hours/5 days a week; Overlapping two hours between 3-5 PM EST
Join our dynamic team! We are seeking a skilled Executive Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.
Duties and Responsibilities:
● Help out with a variety of business / personal tasks. The scope would be purely administrative to start but could expand over time as familiarity/trust builds.
● Manage executive calendars, including scheduling meetings, conference calls, and appointments
● Coordinate travel arrangements, including booking flights, hotels, and ground transportation
● Prepare and distribute meeting agendas, take minutes, and organize necessary materials
● Screen and direct phone calls and emails, responding where appropriate
● Draft, proofread, and edit correspondence, reports, and other documents
● Assist with the preparation and organization of presentations and reports
● Conduct research on various topics and compile information into useful and organized formats
● Organize and maintain both digital and physical files and records
● Handle sensitive and confidential information with discretion and maintain strict confidentiality at
all times
● Anticipate and proactively address the needs of executives to ensure their time is maximized
effectively.
- At least 2 years of proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficient in office software (e.g., MS Office, Google Workspace).
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Detail-oriented with a proactive and problem-solving mindset.
- Discretion and confidentiality in handling sensitive information.
