Company Background
The company is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.
Role Overview
They are looking for an Executive Assistant to perform a variety of administrative tasks and support the company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to executive members.
Responsibilities
- Provide comprehensive support to executives, alleviating their workloads through efficient handling of administrative tasks.
- Manage bookkeeping duties, ensuring accurate and organized financial records.
- Schedule and coordinate executive calendars, including booking meetings and arranging travel arrangements.
- Conduct initial cold outreach to clients and stakeholders, representing the executive's office professionally.
- Act as a liaison between executives and clients, ensuring seamless communication and coordination.
- Demonstrate excellent written communication skills for drafting emails, memos, and other correspondence.
- Facilitate smooth internal and external coordination, promoting effective teamwork.
- Utilize G Suite, Notion, and other basic tools proficiently to streamline workflows.
- Proven experience in a supportive role, preferably as an executive assistant or in a similar capacity.
- Familiarity or experience with working with AI tools.
- Must be highly skilled in research, putting together databases and information.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficient in basic bookkeeping tasks and financial record management.
- Exceptional calendar management and scheduling abilities.
- Excellent written communication skills with a keen eye for detail.
- Strong verbal communication skills, maintaining a professional and friendly tone.
- Experience in coordinating and booking travel arrangements.
- Capability to handle initial cold outreach to clients and partners.
- Proficiency in using G Suite, Notion, and other essential office tools.
- Ability to adapt to a dynamic work environment and alleviate the workload of the executive team effectively.
- Honest and truthful with a commitment to ethical conduct.
- Demonstrates strong values and integrity in professional interactions.
- Possesses a "figure it out" mindset, adept at navigating challenges independently.
- Exhibits a proactive approach to problem-solving and a can-do attitude.
- Embraces a growth mindset, displaying a willingness to learn and adapt.
- Thrives in an environment that encourages continuous improvement and development.
- Fully-remote work
- Competitive market rate
- Flexible shift (2-3 hours EST overlap).
