LOOKING FOR FILIPINO OR PHILIPPINE-BASED CANDIDATES!!
Position: Project Manager - Admin Assistant
Working Schedule: Mondays to Fridays, 9:00 AM - 5:00 PM CST | 11:00 PM - 7:00 AM PHT
Salary Range: $900 - 1500 / Monthly
ABOUT THE ROLE:
We are seeking a highly organized and detail-oriented Project Manager to join our team and support our operational staff in managing and executing projects efficiently. The ideal candidate will play a crucial role in enhancing communication, organizing project information, and assisting in various administrative tasks.
RESPONSIBILITIES:
- Collaboration: Collaborate with various departments to facilitate effective communication and workflow.
- Project Communication: Receive and manage all project-level communication to ensure an additional layer of checks and balances.
- Scheduling: Efficiently manage and coordinate schedules, appointments, and meetings for executives and team members. Process scheduling for all team members on a central calendar so all team members may have visibility, including organizing project-specific recurring meetings and team meetings. Assist with scheduling for the executive leadership team on all meetings, business travel, and coordination on individual ELT calendars.
- Project Tracking: Support project management activities, including tracking timelines, deadlines, and deliverables. Communicate with respective project managers on upcoming deadlines and deliverables to ensure we are on time and within budget.
- File Organization: Assist in organizing and maintaining files, documents, and other records. Make recommendations to improve organization & guide team members on how/where to find project material. Organize all project information into respective DropBoxes, ShareFiles, and Monday Folders for easy reference by the entire team. Organize company and project-specific records for the executive team.
- Executive Support: Maintain individual folders for executive team members, providing seamless access to relevant information.
- PR/Marketing Assistance: Assist the CEO in PR and marketing efforts to contribute to the overall success of our projects.
- Inbound Inquiries: Handle and respond to inbound inquiries promptly and professionally.
- Meeting Support: Act as a scribe during team meetings to ensure comprehensive documentation of discussions and completion of action items.
Minimum Requirements:
QUALIFICATIONS:
- At least 2-3 years of experience in the role
- Good to Excellent communication skills both written and verbal.
- Proficient in office productivity tools (e.g. Google Workspace, Zoom, Microsoft 365, etc.)
- Knowledge in using Dropbox, Monday.com, ShareFiles, and any other project management tools.
- Someone who embodies values and demonstrates resilience, confidence, and initiative.
- Tech-savvy with the ability to work with digital tools, communication platforms, and project management tools.
- An individual prepared to take on various roles and effectively manage extra responsibilities.
DEVICE / CONNECTIVITY REQUIREMENTS:
- At least 50mbps internet speed
