Position :Purchasing Assistant/Data Processor
Working Hours : Monday to Friday starts at 8 am or 9 am PST
Salary Range : 800- 1000
About the job:
We are seeking a detail-oriented and highly organized Data Entry Specialist with experience in handling purchase orders. In this role, you will be responsible for accurately entering and maintaining data related to purchase orders, ensuring the integrity and completeness of the information. The ideal candidate should possess strong attention to detail, excellent organizational skills, and a keen understanding of purchase order processes.
Responsibilities:
Purchase Order Data Entry:
- Accurately inputting purchase order details into the company's database or relevant software.
- Verifying and cross-referencing purchase order information to ensure accuracy.
- Resolving discrepancies or issues related to purchase orders promptly.
Data Maintenance:
- Regularly updating and maintaining purchase order records to reflect changes or modifications.
- Performing routine data audits to identify and rectify errors in the system.
Communication:
- Collaborating with the procurement team to obtain necessary information for purchase order entry.
- Communicating with vendors or internal stakeholders to clarify purchase order details.
Quality Assurance:
- Ensuring the consistency and quality of data entered into the system.
- Implementing and adhering to data entry best practices.
Documentation:
- Creating and maintaining comprehensive documentation related to purchase orders.
- Archiving and organizing purchase order records for easy retrieval.
Reporting:
- Generating regular reports on purchase order status and data accuracy.
- Analyzing data trends and providing insights to improve processes.
Adherence to Policies:
- Following company policies and procedures related to data entry and purchase order processing.
- Upholding confidentiality and security standards for sensitive purchase order information.
- Proven experience in data entry, with a focus on purchase order processing.
- Proficiency in data entry software and Microsoft Office applications, especially Excel.
- Knowledge of Quickbooks
- Strong attention to detail and accuracy in data input.
- Excellent organizational and time management skills.
- Effective communication skills for collaboration with internal teams and external vendors.
- Ability to work independently and meet deadlines in a fast-paced environment.
- Familiarity with procurement processes and purchase order systems is a plus.
Holiday : US Holidays
