This role will work remotely from the Philippines on behalf of our Australian-based business. You will work with the Project Leads, department leads & the operations team within the business to manage resourcing requirements across the creative, COE & Business Advisory teams. The PM is the key communicator between all of the agency, maximising efficiencies across all stages of the delivery process. To be successful in this role you’ll bring excellent communication, project management and a natural ability to find solutions to issues that seem unsolvable.
Core Principles
- Oversee programs of work for your client/s
- Owner of a ‘project trix’ (scope/ pricing, timings, resourcing, WIP, budget tracker) for your clients
- Writing scope of work documents, ensuring commercial and scope compliance, tracking the resourcing and project process to deliver to scope (retainer or project)
Project Management
- Ensure design and delivery of all projects align with scope, and flag any risks or escalations required outside of this
- Ensure all projects are within our project management platform and set up any projects that are yet to be entered, including estimate creation, timeline creation & resource
- Ensure financial health of each client by proactively managing (Budget reporting)
- Commercial analysis & budget reporting/ forecasting for each client
- Forward-plan, anticipate problems, identify gaps and crunch points and highlight so teams can adapt across workstreams
- Identify knowledge/resource gaps where necessary and facilitate finding a solution
- Set agenda, lead agenda, host meetings and ensure a clear plan for all team members and clients after meeting to reach next project milestone
- Schedule key project milestones and assign tasks to team members in line with overall workflow
- Assist with building best-in-class PowerPoint presentations, Word and Excel documents
- Take an active role in all aspects of the Project Management team
- Identify allocation problems and anticipate business challenges that might arise, advising stakeholders on possible solutions.
- Support with ensuring information is updated in relevant systems
- Strong administration, time management and organisational skills.
Relationship Management:
- A love of building friendly relationships with your colleagues, sharing your positive energy and being able to tactfully manage expectations.
- Build strong relationships with all teams within the organisation.
