Schedule: 7PM to 2AM Manila/ 3AM - 10AM PST
Location: Fully Remote (Manila, PH)
Salary: 1200 - 1500 USD/month
A dynamic architecture and landscape office based in San Diego, California, is actively seeking an Executive Virtual Assistant to join its team. The successful candidate will play a crucial role in providing invaluable support to the founder and ensuring the seamless functioning of office operations.
As a Executive Virtual Assistant your responsibilities will include but are not limited to:
Calendar Booking:
- Efficiently manage and organize the executive’s schedule, ensuring appointments and meetings are scheduled optimally.
- Streamline communication by reviewing and forwarding emails to the appropriate individuals.
Contract Administration:
- Oversee active contracts with clients, providing essential support to the financial department for timely billing.
- Collaborate with Project Managers to address changes in contract scope, drafting necessary amendments for review by the executive.
City Portal Management:
- Access city portals to check permit statuses and facilitate the permit application process.
- Update and maintain spreadsheets related to city permits, ensuring accuracy and completeness.
Back of House Support and Data Management:
- Handle all scope and date change information, updating relevant spreadsheets promptly.
- Provide assistance to Project Managers in various administrative tasks, ensuring smooth project execution.
Excel and Smartsheet Expertise:
- Utilize Excel and Smartsheet for data management, reporting, and analysis.
- Proficiency in Excel is a must, with the ability to navigate and create complex spreadsheets.
- Update and maintain spreadsheets related to client and project data, ensuring accuracy and completeness.
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and time-management skills.
- Excellent communication skills, both written and verbal.
- Familiarity with contract administration and financial processes.
- Proficient in Microsoft Excel and Smartsheet.
- Ability to adapt and thrive in a fast-paced environment.
Are you a detail-oriented and proactive professional seeking a collaborative work environment? Don't miss out on this exciting opportunity! Apply now!
