LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES
Position: Executive Assistant
Client Name: TBD
Company's Website: TBD
Working Hours: Full-time, Mondays to Fridays, 8 AM - 5 PM Central Standard Time
Salary Range: $800-$1,500/month
About the Company
The company is a full-service sign company capable of producing and installing any type of sign, including billboards.
About the role
Someone who is dependable, reliable, and punctual. Someone who has a high degree of integrity and is overall trustworthy.
Duties and responsibilities:
- Works closely with Company President and other administrative staff
- Inputs and updates information in spreadsheets for reporting purposes
- Coordinates and schedules travel, meetings, and appointments
- Manages inbox and calendar for President, as needed
- Respond to and resolve admin or office-related questions, as needed
- Prepares meeting agendas, records minutes, and documents action items
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Works with sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations
- Work closely with other senior management across multiple departments, handling various tasks to streamline their work and communications. Will provide personalized assistance, ensuring smooth operations and effective communication
- Reconciles and reviews expense reports and invoices as needed
- Runs reports; maintains customer or vendor contact lists
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
- Assist with event planning and coordination
- May be asked to cross-train into other roles to assist with additional depth within the company.
- At least 2 years of experience working as an Executive Assistant or in a similar position
- Proficiency in Google Workspace and/or Microsoft Suite Apps is a must
- Excellent verbal and written communication skills.
- Ability to meet deadlines.
- Excellent decision-making abilities.
- Proactive, excellent problem-solving skills, and detail-oriented with a high level of accuracy
- Excellent Time management skills, can multitask and has the flexibility
- Ability to handle confidential information.
- Outstanding ability to work independently as well as part of a team.
- Excellent organizational and interpersonal skills.
- Experience with submitting sales tax reports and reviewing sales receipts for proper sales tax application
