Position: Head of Finance
Work Hours (Client): Mondays to Fridays, 9 AM - 5 PM Eastern Time
Work Hours (PH): Mondays to Fridays, 10 PM to 7 AM Philippines Time
Pay Range: Upto - $4500/month
About the Company:
Since 2009 we have helped B2B software and technology clients dominate competitive industries in verticals including insurance, finance, legal, healthcare, logistics, shipping, manufacturing, network security, cloud computing, and investor relations
Our mission is to help experts to scale your B2B software or technology company at will with the perfect combination of demand generation strategy, content marketing, paid advertising, and SEO.
Duties and Responsibilities:
Daily Activities:
- Invoicing - Creating and amending client invoices
- Accounts receivable - Following up and staying on top of clients to ensure payments are collected in a timely fashion. The collections task also includes escalating delinquent accounts to the VP of Operations to ensure appropriate measures are taken.
- Accounts payable - Tracking and posting all vendor bills/invoices and the timely payments of the same as per the due dates of each bill.
- Bookkeeping - Day-to-day posting of all transactions and entries needed to ensure PBS's books are up to date and as clean as possible to facilitate real-time data of the company's operations.
Bi-Weekly Activities:
- Bonus calculations - Calculating bonuses earned by PBS team members and third-party businesses to ensure accurate payment amounts and timely payment of such amounts consistent with our payment policy and terms.
- Payroll - Running payroll bi-weekly.
Monthly Activities:
- Bank and credit card reconciliations - Completing reconciliations for all bank and credit card accounts in preparation of hand-off at Back Office Stars.
- Recording accruals - Posting accruals for payroll and contractors to ensure expenses related to revenue earned are properly recorded within their respective months.
- Depreciation postings - Completing monthly entries for depreciation expenses.
- Prepaids - Maintaining a prepaid expenses schedule.
- Reconciling clearing accounts - Ensuring all clearing accounts (Stripe CAD, Stripe USD, Plooto CAD, Plooto USD, Plooto EUR, Plooto GBP) are closed out at the end of each month.
- Liaising with Back Office Stars - Working to ensure the monthly report package is completed in a timely manner.
- Liaising with Smith & West (external CPA) - Ensuring Smith & West completes the HST remittance calculations to provide numbers to the CEO/VP Operations for filing and payment.
- Maintaining the Finance Dashboard - Updating the monthly SLT Finance Dashboard.
Annual Activities:
- Preparation of the year-end package - Working with Back Office Stars to prepare year-end for Smith & West to complete and file. This includes liaising with S&W to answer their queries and provide any necessary information.
- Preparation of tax slips and forms - Creating and distributing all employee's T4s and T2200s. Ensuring T4s are filed by CEO/S&W.
Ad Hoc Activities:
Preparation of custom/specialized reports - Creating reports as necessary to provide the data needed by the SLT to make informed decisions
CRA audits - Participate and support PBS's partners (Smith & West and Back Office Stars) in any audit conducted by the Canada Revenue Agency.
- Experience working with Quickbooks - (Intuit) for financial, accounting, and tax preparation.
- 2+ years of proven experience as a Head of Finance or similar position.
- Proficient in the English language.
- Knowledgeable in Canadian Bookkeeping
- Familiarity with Wave
- The ability to work efficiently in a fast-paced financial environment and manage multiple tasks and deadlines.
- Strong analytical skills and attention to detail.
- Experience working with Invoiced.com for billing operations and Bill.com to create and pay bills, send invoices, manage expenses, control budgets, etc… is a plus.
- Experience working with Wave to process payrolls.
