Job Title: Accounts Payable Specialist
Job Type: Full Time
Work Hours: Monday to Friday, Pacific Time
Salary: $1100 - $1200 USD per month
Responsibilities include but not limited to the following:
- Process & match all invoices to PO according to company guidelines.
- Responsible for posting daily receivables and maintenance of vendor databases.
- Data entry of all company payments in a timely manner.
- Prepare mailing and maintenance for all A/P checks.
- Oversee maintenance of A/P files and records.
- Performing bank and account reconciliation of receivable accounts.
- Interface with vendors on all payments matters and discrepancies.
- Process and oversee expense reimbursements and reporting.
- Reconcile and print A/P reports.
- Process credits and allowances for advertising, merchandise returns, slotting fees.
- Analyze and prepare A/P accounts and prepare analysis as required.
- Assist with monthly closings.
- Assist with annual budget preparation.
- Handles 1099 preparation and filing.
- Works closely and assists as backup for accounts payable duties such as verifying all invoices for payment and ensuring expenditures are charged to appropriate accounts.
- Assist with special projects.
Requirements:
- Minimum 2 years of experience in Accounts Payable.
- Proficiency in Excel (VLOOKUP, Pivot Tables), Word, and Outlook.
- Experience with Enterprise Resource Planning (ERP) systems.
- Strong ability to use calculation skills to include discounts, commissions, percentages and interest.
- High attention to detail.
- Ability to prepare reports and business correspondence.
- Excellent verbal and written communication skills.
- Strong organizational, analytical and problem skills to manage workflow and priorities.
- Flexible to work in an ever changing environment.
