The Office Coordinator provides general office support with a variety of routine administrative activities. They also provide support to the local Office Manager or Delivery Center Manager and other leaders to ensure appropriate and efficient use of office resources.
- Work Location: Must be residing in Metro Manila, Philippines can work in Ortigas
- Work Arrangement: Full Onsite (5 days a week)
- Work Schedule: 2nd Shift (Earliest 10.00 am and latest would be 12.00noon)
- Specific Requirements: Experience in office coordination, and other tasks stated below.
Duties and Responsibilities:
- Answer telephones and direct callers to the appropriate resource, addresses, directions, phone numbers and other related information.
- Greet and direct visitors to the company. Assign badges, track and update visitor log.
- Assist in all kinds of events inside and outside the office, and with international visits, including agenda preparation, catering, facility prep, etc.
- Receive, sort and forward incoming mail; coordinate the pick-up and delivery of team members equipment and express mail services (FedEx, DHL and other local vendors).
- Assist in the ordering, receiving, stocking and distribution of office supplies and kitchen materials.
- Centralize receipts, coordinates expenses and ensure accuracy and timeliness of submission, in order to complete the submittal and approval by the Office or Delivery Center Manager.
- Partner with IT on updating the active directory and Yammer with transfers, promotions and terminations.
- Clerical duties such as photocopying, faxing, filing, and collating.
- Support Human Resources and Talent Acquisition team with new hire orientation and first day coordination at the local office.
- Support leaders to facilitate in country specific recognition and rewards, as needed.
- Serve as a back up to the Office Manager or Delivery Center Manager regarding general office support and maintenance requests and follow up.
- Work along with the local government agencies to ensure compliance to local health and safety laws and legislation.
- Answer general employee questions related to office needs.
- CCTV Monitoring
- Other duties as assigned.
