About Pearl:
Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.
Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.
About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week |Flexible, UK Time
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)
About the Role:
We are seeking a qualified Executive Assistant to provide comprehensive support to our client and ensure their day-to-day operations run smoothly. This position is ideal for a proactive and resourceful individual who can manage multiple tasks effectively and prioritize competing deadlines.
Duties and Responsibilities:
- Tier 1: Business Support:
- Project/Task Management: Planning, tracking, and executing projects and tasks to meet deadlines and objectives efficiently. Batch tasks to ensure that I get through necessary “busy” work that no one else can execute
- Research: Conducting comprehensive research on various topics to provide valuable insights and information.
- Website and Social Support: Managing website content updates and providing assistance with social media management to enhance online presence.
- Ensure availability/access of data. Help gather relevant quality and financial data. Format to allow trending in Excel. Ensure that reporting gets to necessary parties- banks, etc.
- Support email marketing - coordinate email list and find ways to manage (unsubscribe, etc).
- Creating processes: Setting up automation, sending invoices, making sure the business runs on rails.
- Knowledge Management: Help organize online files in a way that I can find them when needed
- CRM / Customer information management: Organizing and research customer data
- Tier 2: Personal Support:
- Email Management: Organizing and prioritizing incoming messages, ensuring timely responses, and decluttering the inbox.
- Email communication: With clients and their assistants
- Calendar Management: Scheduling appointments, coordinating meetings, and managing commitments to optimize time. Schedule clashes and rebooking.
- Management of bi-weekly meetings with 6 people the client is coaching. Making sure the client doesn’t overload himself.
- Family/Home/Lifestyle Management Support: Assisting with personal tasks such as family event planning.
- Making sure the client is not overloaded: Telling the client when he’s too overloaded and helping to rearrange appointments
- Tier 3: Growth Support:
- Process Improvement: Analyzing existing processes and identifying areas for enhancement to optimize productivity and efficiency.
- Thought Partner: Engaging in strategic discussions and providing valuable input and perspectives to support decision-making.
- Minimum of 3 years of experience as an Executive / Personal Assistant
- Proficient different tools such as Google Workspace, Convert Kit, Notion, WhatsApp, CRM tools and pipedrive
- Strong organizational, time management, and multitasking skills.
- Excellent communication, interpersonal, and writing skills.
- Ability to learn new software programs and adapt to changing priorities.
- Discretion, tact, and the ability to maintain confidentiality.
- A positive attitude, willingness to learn, and a passion for supporting a dynamic team.
- Fully Remote Role
- Collaborate with great minds who have worked with companies like Apple and Tesla
- Avenues for career progression and development, potential to advance into leadership rol
