JOB SUMMARY:
The Executive Assistant is a key administrative professional who supports the Head of Global Client Delivery – Philippines and will be the point of first contact for executives, managing their schedules, coordinating meetings, and handling correspondence.
As an indispensable asset to executives, they help maintain operational efficiencies, coordinate logistics, and facilitate communication across different departments.
This role demands high professionalism and flexibility, as Executive Assistants will interact with internal and external stakeholders, including other employees, clients, and partners. while maintaining the confidentiality of high-level systems and operations
ROLE AND RESPONSIBILITIES:
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare and distribute meeting agendas, summaries, and minutes to ensure effective communication and follow-up.
- Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
- Conduct research and collect/analyze data to support decision-making and provide valuable insights.
- Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
- Maintain databases and records, ensuring they are comprehensive, up-to-date, and easily accessible.
- Manage and prioritize daily workload, effectively balancing multiple tasks and deadlines.
- Handle confidential information with discretion and maintain a high level of professionalism and integrity.
- Perform general administrative tasks, such as answering calls, responding to emails, and organizing files.
- Troubleshoot and resolve office-related issues to maintain a smooth workflow and productivity.
- Provide excellent customer service to internal and external stakeholders, fostering positive relationships and enhancing the overall experience.
- Foster a sense of teamwork and collaboration by promoting open communication and supporting the executive team's needs.
