Responsibilities (how we will measure success)
- Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business
- Responsible of a portfolio of investors and clients for AML/KYC onboarding and periodic review process
- Making sure every file is duly monitored and that appropriate actions are taken for incomplete KYC file, including, but not limited to reminders, phone calls and organisation of meetings
- Maintaining a client data base with accurate and up to date information
- Motivate, monitor and assist the team
- Provide regular feedback to Head and Management
- Participation to client meetings.
Tasks (role on a day-to-day basis)
- Managing the KYC team
- Answer emails/queries from internal and external parties in a timely manner
- Assess the level of risk inherent to each investor and clients to determine a risk-based approach in line with IQ-EQ internal policy
- Effective and efficient communication of AML and regulatory information
- Organise meeting with different stakeholders (Clients, Client Directors, Compliance) and support other departments
- Participation to client meeting and kick off project for the implementation of new funds, fee quotes
- Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business
- Escalation process to Group Risk & Compliance (PEP, HIGH…)
- Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP, REP requests)
- Preparation of Key Risk Indicators
- Answering to regulatory requests including the completion of the annual AML questionnaire
- Participation to the various Audit missions and to provide supporting documents for internal and external AML audits
- Providing advice to the Management and to the staff on AML/legal related matters
- Training of new joiners and advanced training such as new regulations, AML, new process etc
- Perform name screening and file review as 2nd line of defence and supervise the reviews done by Team members
- Participate to the internal Meeting to share experiences and information/projects within the department
- Setting up action plan if situation remains blocked despite several reminders for incomplete investor and client files and regular follow-up with the team members on their project status and distribution of side projects when required
- Supervise tasks performed by team members which are related to Funds Clients and share experiences and knowledge within the department
- Maintain an appropriate AML Program (including documented policies and procedures)
- Regulatory watch related to AML matters and fund industry
- Emphasize and strengthen the 1st line of defence culture within IQ-EQ during day to day activities
- Review of emails prepared by the team members notably in case of sensitive topics
- Taking part of a good governance model for IQ-EQ
- Implementation of efficiency in the team
- Implementation of new tools and coordination with Management
Key competencies for position and level (see Group Competency model)
- Interpersonal savvy
- Action orientation
- Plans and aligns
- Demonstrates self-awareness
- Analyses the situation and sees the big picture
Key behaviours we expect to see
In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Attention to detail
- Taking ownership
- Approachability
- Organisation
- Team player
- Solution-oriented
- Quality assurer
- Good communication
- Multi-task
- Set deadlines and objectives
