Admin cum Receptionist

Responsibilities : 

Attendance 

• Registration of new employee.
• Daily attendance reporting and coordinate with department managers to verify employee attendance and resolve any discrepancies.
• Removal of resigned employee from attendance system.

IT 

• Manage new laptop request and purchases.
• IT devices labelling and maintenance of laptop record.
• Liaise with IT Technician for troubleshooting.

Reception 

• Greet, welcome, direct visitors to the appropriate person and/or room.
• Maintain office security by following safety procedures and controlling access.
• Access card management - registration / cancellation / lost.
• Ensure reception area is always tidy and presentable.
• Managing meeting room availability.
• Receive, sort and distribute daily mail/ parcel deliveries.

Employee Welfare

• Assisting the HR team with onboarding and termination processes.
• Organize monthly breakfast for respective team.
• Medical Insurance registration for new and resigned employees.
• Handling travel and accommodations

Office Maintenance

• Maintain good office condition such as lighting, renovations, CCTV and etc. 
• Managing office inventory such as stationery, equipment, and furniture.
• Overseeing office services like cleaners and maintenance service providers
• Recording and maintaining office expenses

Product 

• Organize monthly product benefit.
• Administer request and distribution of product to respective departments.
• Maintaining product stock level at it’s optimum.
• Other ad hoc administrative tasks.

Requirements 

• Excellent in verbal communication, attention to detail and accuracy, with the ability to handle large volumes of data efficiently.
• Exceptional organizational and time management skills.
• Ability to be resourceful and proactive when issues arise.
• Adept at prioritizing, scheduling and multitasking
• Fast and eager learner
• Hands-on experience with office maintenance
• Able to speak, read and write in English, Malay and Mandarin to liaise with overseas stakeholders

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Medical insurance