This role is responsible for performing routine, structured work assignments in relation to managing official project documents for internal and external stakeholders. The role is expected to maintain adequate general and technical documents and periodical subscriptions related to projects, with the use of internal document control systems or client-specific tools. The role will be reporting to the Project Controls Manager in Manila.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- May revise system or schedule as required to ensure timely approvals and distribution.
- Ensures changes to document in a timely fashion in order to meet set deadlines.
- Responsible for coordination with other parties to make sure document edits are made and proofed.
- Tracks and keeps records of documents.
- Follows standardized procedures but may have to use discretion to complete project.
- Ensures document tracking and production system is maintained.
- Prepares and maintains a document control system for all forms of documentation.
- Makes copies of drawing for production and other company employees.
- Assures that all completed documents have been signed-off by the appropriate personnel.
- Distributes copies of documents to the appropriate personnel.
- Implements and follows company quality assurance program procedures.
Minimum Requirements:
- Bachelor’s degree in engineering, architecture, construction, or related technical field
- At least 2 years of relevant experience in the Engineering or Construction industry
- Intermediate proficiency in MS Office tools
- Experience with Technical Document Control Management software (e.g. SharePoint, BluBeam, Unifier, Documentum EDMS, Aconex EDMS, Prolog, Procore)
Attributes:
- Ability to effectively communicate and collaborate with a specific group of internal and external customers. (Communication)
- Ability to maintain good customer relationships and with the ability to understand and respond to customer needs and requirements. (Customer Service)
- Ability to be thorough and meticulous in completing assigned reports, tasks, and documentation. (Attention to Detail)
- Ability to address basic process issues and may suggest applicable solutions. (Problem Solving)
