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Jobs in Philippines   »   Jobs in Taguig City   »   Administrative / Clerical Job   »   Administrative Assistant (Fresh Grads)
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Administrative Assistant (Fresh Grads)

AECOM

AECOM company logo

This role provides administrative support for various tasks, such as data entry, timekeeping, expense reporting, and general assistance to one or more managers within a group, office, or business unit. This role works under direct guidance and supervision.

  • Assist in general administrative tasks and may provide support to Executive Assistant On-Shore.
  • Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs.
  • Prepares, reviews, submits, and tracks expense reports for reimbursements.
  • Enters, tracks and processes departmental expenses and invoices for payment.
  • Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
  • Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
  • Format documents as needed for other stakeholders
  • Process and handle Employee Center cases.
  • Inputting data from various sources into computer system or databases accurately, efficiently, and timely.
  • Conduct online research or other types of research for onshore partners.
  • Reroutes documents to other approvers when necessary.
  • Perform other related projects and duties as assigned.
  • Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
  • Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties
  • Receives guidance and training on well-structured assignments relying on instructions and established procedures.
  • Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader
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