This role provides administrative support for various tasks, such as data entry, timekeeping, expense reporting, and general assistance to one or more managers within a group, office, or business unit. This role works under direct guidance and supervision.
- Assist in general administrative tasks and may provide support to Executive Assistant On-Shore.
- Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs.
- Prepares, reviews, submits, and tracks expense reports for reimbursements.
- Enters, tracks and processes departmental expenses and invoices for payment.
- Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
- Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
- Format documents as needed for other stakeholders
- Process and handle Employee Center cases.
- Inputting data from various sources into computer system or databases accurately, efficiently, and timely.
- Conduct online research or other types of research for onshore partners.
- Reroutes documents to other approvers when necessary.
- Perform other related projects and duties as assigned.
- Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
- Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties
- Receives guidance and training on well-structured assignments relying on instructions and established procedures.
- Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader.
