The role is responsible for performing a variety of project control assignments with limited scope including developing and implementing cost control support, working on invoicing and billing activities, and providing planning and scheduling services to assigned projects, in accordance with company standards and contractual requirements.
Responsibilities & Duties
Opportunity phase
- Support opportunity entry and updating in the company’s opportunity tracking system.
- Support Go/No Go preparations, forms, and gathering information and process, as directed by the Project Manager.
- Review project controls requirements of RFP/opportunity. Provide or obtain project control support for proposal deliverables, as appropriate for project complexity.
- Understand proposal pricing approach and support as appropriate. Develop basic capabilities with company standard pricing tools and support as directed.
Planning phase
- Coordinate with PM/Project team/contract administration in coordinating the contract review process for new contracts, modifications, and job closures. Understand and support the insurance verification process as necessary.
- Develop familiarity with support review of contract risk types and methods to identify and support the management of risk on projects.
- Understand revenue recognition on projects.
- Investigate/elevate financial project issues such as segmentation, work at risk, and revenue recognition during project setup.
- Review scope definition documents and support PM with development of Work breakdown structure development (and maintenance during execution), to support proper job setup for cost and schedule development, progress tracking, risk analysis, and client billing.
- Assist in preparing, updating, and monitoring schedules and preparing status reports and staffing curves, in alignment with the scope of work and resources, including subcontractors and consultants, planned to execute scope.
- May coordinate/assist other Project teams/procurement in coordinating documentation to support procurement of required sub-consultants and vendors.
- Support PM in the development and review of project cost and revenue baseline, based on the above elements.
- Develop knowledge and support coordination of performance measurement and earned value plan and updates during execution. Elevate for review by PC Lead as required.
- Understand contractual invoicing requirements. Understand project/organizational and client interfaces. Review invoice support requirements, during execution, with the Project Manager.
- Understand necessary components of project setups and be able to initiate and set up projects with Project Manager supervision.
Execution phase
- Report development through unique independent reports based on the project’s and PM’s needs.
- Integrate cost and schedule data/baseline with the company’s enterprise system to facilitate Project financial goals.
- Support PM in the coordination of preparation of project reviews.
- Review actual costs and commitments, coordinate cost adjustments, reviewing for coding accuracy.
- Identify cost (and schedules as needed) variances, investigate root calls, and elevate to Project Management. Discuss corrective action and role in supporting.
- Assist the Project Manager, as directed, with tracking budget, project costs, labor hours, schedule updates, installed quantities, and progress measurements for work to include direct hire and subcontracted work.
- Measure progress and review performance trends. Support accumulation of and access to historical data, such as performance experience, for use in maintaining a realistic basis for future planning, forecasting, and estimate at complete development (EAC).
- Support Exposure to progressive performance data and associated concepts and principals.
- May coordinate/review/support the development of invoices for consistency with contract requirements and rates. May interface with Billing and accounting staff to support positive cash flow.
- Assist the Project Manager with reporting on accounts receivables and unbilled issues as assigned.
- Support the Project team, with the change control management process and gain insight into the rationale and importance of change events.
- Assist PM with support on gathering information to develop trending, forecasting, and estimates to complete the process. May assist PM with WAR (work at risk) and RAR (Revenue at Risk) forms.
Closeout phase
- Review project scope and determine all contractual deliverables have been met, discuss with PM.
- Coordinate with PM/procurement for closeout of sub-agreements.
- Support PM with input of final EAC.
- Support with coordination of final invoice as directed.
