Your tasks
- Serve as first point of contact for visitors and as reception for guests with focus on hospitality and operational excellence.
- Work alongside the Office Manager in providing entire office administration functions
- Monitor office supplies, place supply orders when necessary
- Monitor and log office expenses and costs
- Manage relationship with the external vendors, including timely payments
- Work with building management and service providers to ensure adequate maintenance of office premises and timely servicing and repair of all office equipment.
- Partner with HR and IT in onboarding and off-boarding process for new hires and exiting employees.
- Assist in organizing social engagements and team events
- Liaise with travel management companies to coordinate travel arrangements and hotel reservations for international trips of our staff and help with logistics for global management visitors
- Other ad hoc administrative duties as assigned
